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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday January 14, 2003
Meeting was
called to order by President Peter Bakas at 7:30 p.m. Board
members present: Peter Bakas, Diana Cygan, Tim Dudas, Lloyd
Hendrickson, Marge Hough, Les Lavin, Betty Long, Joe Masek, Tom
Maslanka, Jonni Miklos-Finch, Jeff Quasney. Board members
excused: Joan Dudas, Linda Gilbert, Gerry Jackson, Dawn Soukup.
Paula Gleason was Recording Secretary. A quorum was present.
Open
Forum
None.
Minutes
of the Prior Meeting:
Minutes of the prior meeting
were reviewed. It was noted that Board member Lloyd Hendrickson should have
been included as an attendee at the December 2002 meeting. Also, there was
a typographical error under the Management Report in that 2003 assessment
bills were mailed on 11/28/02 not 1/28/02.
Board
Motion:
Diana Cygan moved to approve the minutes of the December meeting as amended,
Les Lavin seconded. The motion was passed by unanimous voice vote.
Treasurer's
Report
Management reviewed the Balance
Sheet and Income and Expense Statement.
Board
Motion:
Betty Long moved to accept the check register expenditures of $8,906.99 for
January, Tim Dudas seconded. The motion was passed by unanimous voice vote.
Management
Report
Telephone log line items were
discussed and reviewed. Purpose of the telephone log was explained to new
Board members.
Management reported that $246,00 in assessments have been
collected from 1,642 residences which is approximately $50,000 more than
last year at this time from 221 more residences than last year at this
time.
Trail relocation plan has been received from Greg Sagen.
The diagram originally passed out to all Board members will also be supplied
to the new Board members.
TruGreen ChemLawn has submitted a renewal proposal for
spraying of evergreens along College to prevent saw fly infestation.
Management was asked to inquire what chemicals are used in this spray, and
Les Lavin will then check with the Morton Arboretum to determine if this
spray is a necessity this year.
Volunteers were requested to remove holiday decorations from signs. Betty
Long, Diana Cygan, Joe Masek and Peter Bakas offered to remove decorations.
L&N
Paving Construction submitted a proposal for 2003 trail work. The only
increase was the linear foot price to remove/replace, up from $20.49 to
$20.79.
Board
Motion: Les
Lavin moved to approve the L&N Paving proposal as submitted, Jonni Miklos-Finch
seconded. The motion was passed by unanimous voice vote.
As requested at the last Board
meeting, Management updated their August report listing vandalized poles.
There have been six more needing repair due to vandalism at an additional
cost of $1,625.78. In total, 22 poles and the Benedictine Parkway light
were vandalized at a total repair cost of $5,388.35. Discussion ensued on
working closer with the local police in order to educate residents about
this problem, along with publishing an article in the Pathfinder on this
matter.
Finance
Committee
Joe Masek reported that the
Finance Committee recommends using the Robert Ripp accounting firm to review
the Association’s audited financial statement for 2002, as their work is
very detailed and accurate and the proposal fee is the same as last year.
Board
Motion: Marge Hough moved to accept the $1400 bid from Robert
Ripp to prepare the 2002 audit, Joe Masek seconded. The motion was passed by
unanimous voice vote.
Maintenance
Committee
Les Lavin and the Maintenance
Committee will continue to review the trail relocation plan. Les and Joe
Broda will meet with the Village Engineer regarding easement in question for
HF5036. Les requested that if any Board member notices something that needs
attention to make recommendations to the committee.
Communications
Committee
In Joan Dudas absence,
discussion took place that Joan has requested a replacement for Chairman of
the Communications Committee. Marge Hough offered to assume this role.
Several Board members suggested the website needs to be updated.
Parks
Committee
No report. Old
Business
A suggestion to place the
Pathfinder on the web page was acknowledged.
Board
Motion: Jonni Mikos-Finch moved to refer this topic to the
Communications Committee for review, Betty Long seconded. The motion was
passed by a 10-1 voice vote.
The topic of inviting park
district candidates to the next Green Trails board meeting was discussed. It
was agreed to follow a similar format as last year to submit prepared
questions to the candidates and request answers to be presented at the board
meeting and subsequently print that text in the newsletter.
The new Board of Directors roster
was given to each Board member.
Adjournment
Board
Motion: There being no further business, Betty Long moved to
adjourn the meeting, Tim Dudas seconded. The motion was passed by unanimous
voice vote.
The
meeting was adjourned at 9:05 p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
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