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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday Jan. 12, 2010
In Peter Bakas’ absence, Vice President Les Lavin called the meeting
to order at 7:35 PM at Kenney Jr. High School. Board members
present: Lou Beccavin, Pat Coughlin-Schillo, Marisa DeAngelis, Rodd
Elges, Don Helgeson, Marg Hough, Eric Koch, Terri Kolman, Julie LaFond,
Les Lavin, Michael Olson, Roger Sassen. Board members excused: Peter
Bakas, Christy McGovern, Roxanne Nagel. Management: Joanne Broda.
Paula Gleason was Recording Secretary. A quorum was present.
Open
Forum
None.
Minutes
of the Prior Meeting:
Minutes
of the December meeting were reviewed.
Board Motion:
Julie LaFond moved to approve the December minutes, Rodd Elges
seconded. The motion was passed by a unanimous voice vote.
Treasurer's
Report
Don Helgeson
reviewed the December Balance Sheet and Income and Expense Statement.
Board Motion:
Rodd Elges motioned to accept the revised check register expenditures
of $6,815.62 for January, Michael Olson seconded. Motion was passed by
unanimous voice vote.
Management Report
Telephone log
line items were reviewed.
Management noted
receipt of three payments in full and four partial payments for
delinquent assessments.
Following last
month’s Board discussion about a leaning tree in Woodglen, Management
contacted the association insurance agent about this matter. The
insurance company’s legal department confirmed that the Board was
acting in a reasonable and responsible manner by having the tree
checked regularly by a certified arborist and suggested the findings
be documented. A letter was sent to the owner indicating the Board’s
position.
Management
distributed a committee membership list and a Board roster for review
and update.
Management will
take individual board member pictures prior to the end of the meeting,
and a group Board picture at the end of next month’s meeting, to be
posted on the website.
Management
reported that Kennedy Jr. High has requested permission to clear snow
and maintain GTIA trail areas behind the school between lots 45 – 39
so that children may safely exit the building during fire drills.
Management contacted the association insurance agent to confirm if
this was a permissible project. The insurance agent confirmed that
the association could comply with the request, but that it should be
documented in writing. Management has asked that the school issue that
request in writing.
Board Motion:
Rodd Elges motioned the approval, pending written receipt of the
school’s request, for the association to allow Kennedy Jr. High to
maintain and clear snow on trail areas behind the school between lots
45 - 39, Eric Koch seconded. Motion was passed by unanimous voice
vote.
Management
requested approval of a resolution which was read in its entirety that
would authorize Joanne Broda, as managing agent of the association, to
sign liens and release of liens.
Board Motion:
Julie LaFond motioned to accept the resolution as presented to
authorize Joanne Broda, as managing agent for the association, to sign
liens and release of liens, Eric Koch seconded. Motion was passed by
unanimous voice vote.
Management noted
that there were no new sales in December for the College Green
apartment-condo conversion; with 96 units in the complex, 27 remain to
be converted.
Management
reported that there were no new sales in December in the Torrey Pines
conversion; with 24 units in the building, 12 remain to be converted.
Management
provided a list of December 2009 newcomers. Board Directors are
encouraged to call on newcomers in their respective areas.
Finance Committee
Don Helgeson
reviewed current interest rates available at various banks. Discussion
ensued how best to roll over the CD at Lisle Bank that is maturing on
1/14/10; how much and where to invest part of the reserve funds in the
Wall Street checking account at Lisle Bank; and how much and where to
invest some of the operating funds in the Wall Street checking account
at Lisle Bank.
Board Motion:
Don Helgeson motioned to move $200,000 from the operating funds in the
Wall Street checking account at Lisle Bank to a six-month, 1.38% CD at
Oxford Bank; to move $115,000 from the Wall Street checking reserve
funds account at Lisle Bank to a 12-month 1.6% CD at Cole Taylor Bank;
and to roll over the $124,885.96 CD maturing on 1/14/10 at Lisle Bank
to a 15-month, 1.75% CD at Cole Taylor Bank; Julie LaFond seconded.
Motion was passed by unanimous voice vote.
Maintenance Committee
Les Lavin
requested volunteers to take down holiday decorations and suggested
that those volunteers meet on Saturday, January 16th at 9 AM in the St
Margaret Mary Church parking lot.
Communications Committee
Marge Hough noted
that there have been an excessive number of ads being placed in the
Classified Ad column of the Pathfinder that appear to be businesses
rather than services. The consensus of the Board was that Marge and
Terri Kolman discuss this issue with the printer of the newsletter and
bring back resolution suggestions to the Board.
Parks
Committee
Pat Coughlin-Schillo
will email the completed volunteer sign-up sheet to Board members as a
reminder of the date each is to attend 2010 Park District board
meetings. Eric Koch gave a synopsis of the December Park District
Board meeting that he attended. Julie LaFond will attend the January
Park District Board meeting.
Nominating Committee
No report.
Old Business - New Business
None.
Board Member Area Reports
None.
Adjournment
Board Motion:
There being no
further business, Pat Coughlin-Schillo motioned to adjourn the
meeting, Terri Kolman seconded. The motion was passed by unanimous
voice vote; the meeting was adjourned at 8:40 p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
Signature on File
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