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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday February 10, 2009
President, Peter Bakas called the meeting to order at 7:30 PM at
Kennedy Jr High School. Board members present: Peter Bakas, Pat
Coughlin-Schillo, Rodd Elges, Don Helgeson, Marg Hough, Gerry Jackson,
Julie LaFond, Les Lavin, Roxanne Nagel, Michael Olson. Board members
excused: Marisa DeAngelis, Linda Gilbert, Terri Kolman, Christy
McGovern. Board member absent: Rob Getz. Management: Joanne Broda.
Paula Gleason was Recording Secretary. A quorum was present.
Open
Forum
A Surrey Ridge 2 resident was in attendance to observe.
Minutes
of the Prior Meeting:
Minute of the January meeting were reviewed. Request was made to
delete the entire phrase in the second Board Motion, under Management
Report: “with a change in the last sentence of the Terms of Agreement
from sixty (60) days to thirty (30) days written notice to the other
party”.
Board Motion: Rodd Elges moved to approve the revised January
minutes, Julie LaFond seconded. The motion was passed by unanimous
voice vote.
Treasurer's
Report
Don Helgeson reviewed the January Balance Sheet and Income and Expense
Statement.
Board Motion: Gerry Jackson motioned to accept the revised check
register expenditures of $6,673.48 for February, Marg Hough seconded.
The motion was passed by unanimous voice vote.
Management Report
Telephone log line items were reviewed.
Management noted that following foreclosure of delinquent account
WV2027, Deutsche Bank will pay $326.82 and buyer will pay $84.30 of
the $440 GTIA delinquency, leaving an uncollectible amount of $28.88.
Board Motion: Marg Hough motioned to approve the remaining
uncollectible amount of $28.88 against delinquent account WV2027 to be
written off, Gerry Jackson seconded. The motion was passed by
unanimous voice vote.
There has been a good response to the Pathfinder article requesting
residents to submit photos to be displayed on the GTIA website.
Photos will be forwarded to the webmaster for posting.
On 1/28/09 Management provided information to auditor, Robert Ripp, to
prepare the GTIA 2008 audit and tax return. Mr. Ripp will meet with
the Finance Committee in the near future.
Management received payment in full on three delinquent accounts and
will release liens on those properties.
Management announced there will be a Blood Drive at Kennedy on Feb
17th from 3 to 8 PM.
Management distributed an updated committee roster to be filed in
Board of Directors’ books.
Management noted that there were no new sales in January for the
College Green apartment-condo conversion.
Management reported that there were no new sales in January in the
Torrey Pines conversion.
Management provided a list of January 2009 newcomers. Board Directors
are encouraged to call on newcomers in their respective areas.
Finance Committee
No report.
Maintenance Committee
Les Lavin noted that the remaining holiday lights have been taken
down.
Communications Committee
Marg Hough eeported that she received a request from a GTIA resident,
running as a candidate for Naperville 203 School Board, to put an ad
in the Pathfinder. The Board confirmed that a free ad is not allowed;
however, the resident could buy an ad, or attend a Board meeting to
introduce herself.
Parks
Committee
No report.
Nominating Committee
No report.
Old Business - New Business
None.
Board Member Area Reports
Area H - Pat Coughlin-Schillo reported many residents are not cleaning
up after their dogs.
Area I – Gerry Jackson noted that the Porta-Potty in Surrey Ridge Park
had been knocked over.
Executive Session
Board Motion: Julie LaFond motioned to adjourn to Executive session,
Pat Coughlin-Schillo seconded. The motion was passed by a unanimous
voice vote at 8:14 p.m.
Board Motion: Julie LaFond motioned to adjourn the Executive session,
Don Helgeson seconded. The motion was passed by a unanimous voice vote
at 8:19 p.m.
Adjournment
Board Motion: There being no further business, Marg Hough motioned to
adjourn the meeting, Rodd Elges seconded. The motion was passed by a
unanimous voice vote; the meeting was adjourned at 8:20 p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
Signature on File
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