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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday Feb. 9, 2010
Peter Bakas
called the meeting to order at 7:30 PM at Kenney Jr. High School.
Board members present: Peter Bakas, Lou Beccavin, Marisa DeAngelis,
Rodd Elges, Don Helgeson, Eric Koch, Terri Kolman, Julie LaFond,
Christy McGovern, Roxanne Nagel, Michael Olson, Roger Sassen. Board
members excused: Pat Coughlin-Schillo, Marg Hough, Les Lavin.
Management: Joanne Broda. Paula Gleason was Recording Secretary. A
quorum was present.
Open
Forum
Former Board member, Gerry Jackson, and a new home owner from Sun
Valley were in attendance. Peter Bakas presented Gerry Jackson with a
plaque on behalf of the Board of Directors to honor his 15 years
(1994-2009) of dedication and service to GTIA as a member of the Board
of Directors.
Minutes
of the Prior Meeting:
Minutes
of the December meeting were reviewed.
Board Motion:
Julie LaFond moved to approve the January minutes, Eric Koch
seconded. The motion was passed by a unanimous voice vote.
Treasurer's
Report
Don Helgeson
reviewed the January Balance Sheet and Income and Expense Statement.
It was noted that $366,000 of 2010 assessments have been collected;
$31,000 remains delinquent.
Board Motion:
Eric Koch motioned to accept the revised check register expenditures
of $8,171.89 for February, Terri Kolman seconded. Motion was passed by
unanimous voice vote.
Management Report
Telephone log
line items were reviewed.
Management
reported that three new CD accounts were opened; one for operating
funds at Bridgeview Bank and two for reserve funds at Cole Taylor.
Following last month’s Board discussion, the operating funds were to
have been deposited in Oxford Bank. However, due to the numerous
legal documents required to open a new account, and with the approval
of Peter Bakas and Les Lavin, Management again researched several
banks and found that Bridgeview requirements were more reasonable.
Bridgeview offered us a 6 month CD at 1%, similar to what we were
receiving in the Wall Street checking account. From the date
interest rates were quoted, and the CDs were opened at Cole Taylor,
the rates went down slightly from 1.60% to 1.56% and from 1.75% to
1.70 apy.
In accordance
with January’s Board approval authorizing Joanne Broda to sign and
release liens, Management submitted 10 releases of lien and a check in
the amount of $400 to cover the $40 recording fee for each. The
addition of this check changed the approved January expenditures from
$6,815.62 to $7,215.62.
On 2/10/10,
Management sent out 196 past-due notices for unpaid 2010 assessments.
Management
distributed a revised committee membership list and a Board roster.
Management will
take individual board member pictures prior to the end of the meeting,
and a group Board picture at the end of next month’s meeting, to be
posted on the website.
GTIA auditor,
Robert Ripp, met with Management on 2/4/10 to gather information for
the 2009 audit and tax return.
Management
provided a list of January 2010 newcomers. Board Directors are
encouraged to call on newcomers in their respective areas.
Finance Committee
Don Helgeson
noted that the committee will convene mid to late March when the audit
is complete. The report will then be presented to the Board at the
April meeting.
Maintenance Committee
In Les Lavin’s
absence, Joe Broda reported there is a need for the committee to
address several trip hazards and discuss whether to re-route the trail
in those areas. The committee will also discuss the need to replace
the trees that are taken out with smaller ones.
Communications Committee
In Marge Hough’s
absence, Terri Kolman noted that she and Marge Hough have been in
discussion with the newsletter printer about the excessive number of
ads being placed in the Classified Ad column of the Pathfinder that
appear to be businesses rather than services. The Communications
Committee is tentatively scheduled to meet next week to further
discuss this issue and bring back resolution suggestions to the Board.
Parks
Committee
No report.
Nominating Committee
No report.
Old Business - New Business
None.
Board Member Area Reports
None.
Adjournment
Board Motion:
There being no
further business, Julie LaFond motioned to adjourn the meeting, Terri
Kolman seconded. The motion was passed by unanimous voice vote; the
meeting was adjourned at 8:00 p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
Signature on File
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