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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday March 12, 2002
Meeting was called to order by President Peter Bakas at 7:35 p.m.
Board members present: Peter Bakas, Diana Cygan, Jerry Dellacqua, Joan
Dudas, Linda Gilbert, Tom Hamilton, Gerry Jackson, Bernice Krippner,
Les Lavin, Betty Long, Joe Masek, Dawn Soukup. Board members excused:
Dean Degl’Innocenti, Tim Dudas, Marge Hough. Paula Gleason was
Recording Secretary. A quorum was present.
Open
Forum
Peter Bakas welcomed back Diana Cygan who was appointed to
represent Area O.
Minutes
of the Prior Meeting
Minutes of the prior meeting were reviewed.
Board Motion: Tom Hamilton moved to approve the minutes of the
February meeting, Bernice Krippner seconded. The motion was passed by
unanimous voice vote.
Treasurer's
Report
Joe Masek reviewed the Balance Sheet and Income and Expense
Statement.
Board Motion: Betty Long moved to accept the revised check register
expenditures of $7,442.64 for March; Management was to make an inquiry
on the web site maintenance check, Gerry Jackson seconded. The motion
was passed by unanimous voice vote.
Management
Report
Telephone log line items were discussed and reviewed.
Management reported that 46 demand notices were mailed out on 5/4/02
to those owners whose assessment had not yet been paid. Of the 46,
there are only five who have delinquent balances for more than the
2002 assessment.
Management presented and recommended approval of sponsoring a
birdhouse(s) in the upcoming program organized and promoted by
MetaForma Design and the Lisle Chamber of Commerce. Local business
owners and organizations will sponsor birdhouses to be decorated by
local artists, organizations and employees. This summer, a map will
be provided to Birdhouse hunters to seek out 100 birdhouses throughout
the Village of Lisle. Sponsors will be listed on the map, along with
signage at the birdhouse. After the display, the birdhouses will be
auctioned off and proceeds will go to The Sharing Connection. During
discussion Dawn Soukup volunteered her husband to decorate one
birdhouse; Betty Long offered to request the Kennedy Jr. High Art
Department to decorate two birdhouses; and the Communications
Committee will post a request in the Pathfinder looking for volunteer
artists. Suggested locations include Lexington at Valley Forge,
Breckenridge and Green Trails, Surrey Ridge Park and the Gazebo
Board Motion: Diana Cygan moved to sponsor/purchase six birdhouses at
$50 each, and six poles at $20 each, Joan Dudas seconded. The motion
was passed by unanimous voice vote.
Finance Committee
Joe Masek reported that the Finance Committee met with the Robert Ripp
accounting firm to review the Association’s audited financial
statement for 2001, copies of which will be distributed to the Board
members.
Maintenance Committee
Les Lavin gave a report on the Maintenance Committee meeting held 2/28
and made recommendations on several upcoming projects.
The committee approved areas E4, E5, G1 and G4 to be scheduled for
this year’s trail replacement, sealcoat and crackfill program, and
requested management solicit bids for the work.
Based on drawings and plans submitted after the 2/6 meeting with the
county regarding the widening of College Road, the committee
recommended that the county be asked to not install sidewalks along
side GTIA trails, but to connect to the trails as needed.
The committee further recommended obtaining quotes for painting all
the entrance way signs and to repair/replace the support poles for the
entrance way sign at Green Trails and Naper Blvd.
Management will also resurrect Greg Moore’s proposal for landscaping
at that sign.
The committee also recommended the purchase and planting of
approximately 200 pine trees in the nursery this year. The order must
be placed by 3/13/02.
A review of the new relief sewer project plans was also presented.
The committee also recommended obtaining a quote to wash and stain the
gazebo, after some minor repairs by the committee.
Each Board was further requested to inspect the lights in their area
during the daytime to assess the condition of the pole, lens, bulb and
whether the electric eye is functioning. Management prepared an
inspection sheet to be completed and returned by the April meeting.
Peter and Joe B. will take down the remaining Christmas lights at the
west entrance on Green Trails and Naper this weekend and by Green
Trails apartments.
Peter reported on landscaping plans for the Tyrnbury entrance. A
couple of the residents had been working with the Village to replace
the bushes with trees, then plant perennials but the death of their
Village contact has pushed the project out into next year. After the
trees are planted, GTIA will purchase the perennials (at a cost not to
exceed $800) and the residents will do the planting. Annuals will be
planted this year similar to the other accent areas.
The committee recommended continuing with the roundup-spraying
program.
The committee also recommended that management be given greater
discretion to more quickly address issues of tree cutting and
trimming.
Board Motion: Diana Cygan moved to authorize budgeted tree maintenance
by management without having to obtain Board approval, excluding
contract for proposals covering entire sections, Joan Dudas seconded.
The motion was passed by unanimous voice vote.
The Maintenance Committee has scheduled their next meeting for
one-half hour prior to the next Board meeting.
Communications Committee
Betty Long reported that the welcome brochure has been updated by
adding the web address, area codes for all phone numbers, deleting
reference to the Village Hall address, and changing some of the
“Things To Do” to reflect business/name changes. It is laid out as a
two sided 8-1/2 x 14, which double folds into a 4-3/4 x 8-1/2
brochure.
Board Motion: Tom Hamilton moved to proceed with Essig to do the
printing of the welcome brochure, Joe Masek seconded. The motion was
passed by unanimous voice vote.
Joan Dudas presented some sample newsletters as prepared and submitted
from Carillon Advertising for consideration by the Board as a revenue
sharing program. The consensus was to study the newsletters, obtain
comments and/or references from other users of the service over the
next few months and review again at that time.
Parks Committee
Neither Linda Gilbert nor Bernice Krippner was able to attend the Park
District meeting. It was suggested if neither chairman could attend a
meeting, a committee member should be appointed to attend. Gerry
Jackson provided a synopsis of the Park District meeting.
Old
Business/New Business
Management provided a copy of their letter to a local business about
the unauthorized use of Green Trails signs, graphics and materials in
their advertising.
The
new Board of Directors roster was given to each Board member.
Adjournment
Board Motion: There being no further business, Tom Hamilton moved to
adjourn the meeting, Bernice Krippner seconded. The motion was passed
by unanimous voice vote.
The meeting was adjourned at 9:30 p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
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