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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday March 14, 2006
President Peter Bakas called the meeting to order at 7:35 PM at
Kennedy Jr High School. Board members present: Peter Bakas, John
Charicki, David Derbyshire, Dean Degl’Innocenti, Joan Dudas, Rob Getz,
Marg Hough, Gerry Jackson, Les Lavin, Betty Long, Tom Maslanka, Gail
Robinson. Board members excused: Tim Dudas, Wendy Elwood, Linda
Gilbert. Management: Joe and Joanne Broda. Paula Gleason was
Recording Secretary. A quorum was present.
Open
Forum
None.
Minutes
of the Prior Meeting:
Minutes of the prior meeting were reviewed.
Board Motion: Tom Maslanka moved to approve the minutes of the
February meeting, John Charicki seconded. The motion was passed by
unanimous voice vote
Treasurer's
Report
Joan Dudas reviewed the February Balance Sheet and Income and Expense
Statement. Board Motion: Tom Maslanka motioned to accept the revised
check register expenditures of $10,501.38 for March, Gail Robinson
seconded. The motion was passed by unanimous voice vote.
Management Report
Telephone log line items were reviewed.
Management stated that full assessment payments have been collected to
date in the amount of $330,300; and from 89 units at 90% in the amount
of $12,015. On March 1st, past due notices were mailed to 47 unpaid
accounts; there are now 27 delinquent accounts (14 are repeaters).
Management noted that Winters Nurseries could transplant trees from
the nursery at a cost of $200 per tree, with a minimum of 10 trees.
Management reported that one of the delinquent accounts is being paid
by the Bankruptcy Court Trustee’s office. However, proceedings were
finalized prior to the addition of an administrative and legal fee of
$56. Only the 2005 assessment of $150 was recognized by the court.
Board Motion: Betty Long motioned to declare the recording and legal
fee of $56 as uncollectible,Tom Maslanka seconded. The motion was
passed by unanimous voice vote.
Management shared correspondence from the Village of Lisle Manager
advising that a wooden guardrail will be installed on the curve of
Abbeywood, just east of Trinity. It was suggested that Management
inquire if reflectors will be installed on the guardrail.
Management distributed a copy of Greg Moore’s proposal for accent area
plant material. It was suggested that if the budgeted amount of
$1,400 is not entirely spent for flowers, possibly the balance could
be used toward a watering plan.
Management submitted copies of a proposal from Weathertop Woodcraft in
the amount of $1,475 to re-stain and paint five entrance signs and
repair the Naper Blvd./Green Trails sign. Half the cost, $737.50,
would be required prior to initiation of the work in order to purchase
supplies.
Board Motion: Tom Maslanka motioned to approve the Weathertop
Woodcraft proposal as submitted in the amount of $1,475, Betty Long
seconded. The motion was passed by unanimous voice vote.
Management presented a proposal from Clear Vision Cleaning in the
amount of $1,295 to clean and re-stain the Gazebo.
Board Motion: Marg Hough motioned to approve the Clear Vision Cleaning
proposal as submitted in the amount of $1,295, Gerry Jackson seconded.
The motion was passed by unanimous voice vote.
Management provided a list of February 2006 newcomers. Board
Directors are encouraged to call on newcomers in their respective
areas.
Management will be on vacation from 3/23 through 4/3. The office will
be covered by former board member and past association president, Jim
Arnold.
Finance Committee
Betty Long reported that the Finance Committee met with the auditor,
Robert Ripp of DeRaimo, Hillger and Ripp on March 7th to review the
2005 audit; copies of which were distributed to Board members. The
financial records were in good order. The auditor suggested a reserve
account be maintained in the amount of 6 to 12 months of operating
expenses. Mr. Ripp stated it was time for the Board to begin to
establish a 15-year master plan for capital expenses in the future.
Maintenance Committee
Les Lavin presented a list of topics discussed at the Maintenance
Committee meeting on March 1st and recommendations for same.
Recommend to approve the 2006 replacement and overlay plan as
presented. Recommend to seal coat and crack fill the entire trail
system this year. Obtain quotes to power wash and stain the Gazebo.
Regarding Pine Tree planting on College Road, the committee was not
favorable to a cost share of 50/50 or 60/40 and has tabled this item
until two proposals are received, from Gary Weber and Greg Sagen, for
an evaluation and landscape plan of that area. Recommend that Greg
Moore mulch the Pine Grove rows after we plant, and apply Round-up
soon after. Recommend Round-up spraying as needed this summer around
trees in common areas along roads. The committee will conduct an
on-site meeting when tree planting takes place at the northeast and
southeast accent areas of Green Trails and College Road. We suggest
removing and replacing Hawthorn trees. Also, Greg Moore will provide
suggestions. Recommend island maintenance this year. Recommend all
entrance signs be painted this year and repair the Naper Blvd./Green
Trails sign. Request quote from True Green for tree spraying on
College Road. Clean up entrance at Tyrnbury.
Communications
Committee
Marg Hough noted that the committee needs to schedule a meeting to
discuss how to spruce up the website with photographs. Also, Betty
Long will submit an “Exploring the Trails” article for publication in
the Pathfinder.
Parks
Committee
Dean Degl’Innocenti stated that results from the Lisle Park District
focus groups, which discussed the proposed Lisle Park District master
plan, are now on the Lisle Park District website.
Nominating Committee
No report.
Old Business - New Business
None.
Board Member Area Reports
Area A,
Tom Maslanka mentioned again that there have been complaints about the
unsightly steel box at the corner of College and Abbeywood. This is a
County responsibility and complaints should be directed to the
County.
Area K,
Rob Getz reported timber edging has fallen down in the New Albany
Park.
Executive Session
Board
Motion: Gerry Jackson motioned to adjourn to Executive session, Marg
Hough seconded. The motion was passed by unanimous voice vote at 9:00
p.m.
Board
Motion: Tom Maslanka motioned to adjourn the Executive session, John
Charicki seconded. The motion was passed by unanimous voice vote at
9:14 p.m.
Adjournment
Board Motion: There being no further business, John Charicki motioned
to adjourn the meeting, David Derbyshire seconded. The motion was
passed by a unanimous voice vote; the meeting was adjourned at 9:15
p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
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