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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday March 13, 2007
President, Peter Bakas called the meeting to order at 7:30 PM at
Kennedy Jr High School. Board members present: Peter Bakas, John
Charicki, Pat Coughlin-Schillo, Rodd Elges, Linda Gilbert, Marg Hough,
Julie LaFond, Les Lavin, Betty Long. Board members excused: Joan
Dudas, Rob Getz, Gerry Jackson, Terri Kolman, Tom Maslanka, Gail
Robinson. Management: Joe and Joanne Broda. Paula Gleason was
Recording Secretary. A quorum was present.
Open
Forum
None.
Minutes
of the Prior Meeting:
Due to a winter storm which forced the closure of Kennedy Jr. High and
cancellation of the February meeting, an abbreviated meeting was held
electronically via e-mail. The Board approved the January minutes,
February expenditures and the re-investment of a maturing CD.
Minutes of the February meeting were reviewed. The second sentence,
under Parks Committee, needs to be amended to read: “Peter Bakas, Marg
Hough and Gerry Jackson offered some suggestions.”
Board Motion: Rodd Elges moved to approve the minutes of the February
meeting as amended, Marg Hough seconded. The motion was passed by
unanimous voice vote.
Treasurer's
Report
John Charicki reviewed the February Balance Sheet and Income and
Expense Statement.
Board Motion: Marg Hough motioned to accept the revised check register
expenditures of $8,998.12 for March, Rodd Elges seconded. The motion
was passed by unanimous voice vote.
Management Report
Telephone log line items were reviewed.
Management noted that eight more units were sold in the College Green
apartment-condo conversion, bringing the total conversions to 23.
Management stated that 47 demand notices were sent out on 2/5/07 that
have to date generated payment in full from 17 and partial payments
from 2 owners.
Management requested approval to write off as uncollectible a past due
amount balance in the amount of $496.27 for an account that has been
foreclosed on by three different banks; and a write off in the amount
of $26 on the balance owed from a bankruptcy filing for another
account.
Board Motion: Betty Long motioned to approve as uncollectible account
HNL183 in the amount of $496.27 and also as uncollectible account
HPT04 in the amount of $26, Julie LaFond seconded. The motion was
passed by unanimous voice vote.
Management recommended a fall feed/insect control spraying of the
evergreens along College Road by Spring-Green in the amount of
$1,570. Betty Long requested this request be tabled until the next
month’s Board meeting.
Management submitted a Greg Moore proposal for accent area phase 2
restoration in the amount of $1,970 and island cleanup in the amount
of $3,470.
Board Motion: Rodd Elges motioned to approve the Greg Moore proposal
as submitted in the amount of $1,970 for the Green Trails/College
southeast corner accent area restoration and $3,470 for island
cleanup, Marg Hough seconded. The motion was passed by unanimous voice
vote.
Management distributed copies of the Kane-DuPage spring tree sale.
The Maintenance Committee recommended the purchase of 50 saplings, and
the application of Creeping Charlie killer in the nursery between rows
and along the edges.
Board Motion: Les Lavin motioned to approve the purchase and
application of Round-Up and Creeping Charlie killer for the nursery;
and the purchase of 20 8-14” Black Hills Spruce, 20 10-16” Norway
Spruce and 10 10-16” Douglas Fir, Pat Coughlin-Schillo seconded. The
motion was passed by unanimous voice vote.
Management shared a photo of the two-seat bench that is the Lisle Art
Project this year. The cost of the bench is $100. One suggestion for
GTIA was to put the Green Trails sign on the front or back of the
bench.
Board Motion: Peter Bakas motioned to approve the purchase of one
bench for GTIA in the amount of $100, Rodd Elges seconded. The motion
was passed by unanimous voice vote. It was then suggested that a
solicitation for an artist be submitted to this month’s Pathfinder.
Management provided a list of February 2007 newcomers. Board
Directors are encouraged to call on newcomers in their respective
areas.
Finance Committee
Committee will meet with the auditor on March 14th at 7 pm in the home
of John Charicki.
Maintenance Committee
Les Lavin reported the Maintenance Committee met at the
management office on January 30th to discuss the following issues:
Proposal from Falduto for tree trimming was not accepted.
Reviewed the 2007 trail replacement and trail overlay plans and agreed
to areas to be replaced or overlaid according to the site map
submitted to Board members.
Reviewed the 2007 sealcoat plan and agreed to crackfill and sealcoat
the northeast quadrant.
Green Trails southeast corner accent area improvements, phase two
(proposal submitted by Management from Greg Moore). Move grasses on
east side of College to another location.
Gazebo needs plank replacement, which Les Lavin will do. Need a
proposal from Greg Moore for planting around benches outside the
gazebo.
Maintenance Committee will do planting in the pine grove and mulching
after planting.
Approved roundup spraying around trees in common areas along roads and
internal areas.
Island maintenance (proposal submitted by Management from Greg Moore).
Suggest a proposal for tree spraying along College Road.
Communications
Committee
Marg Hough is continuing to monitor Pathfinder deadlines.
Parks
Committee
Betty Long thanked Pat Coughlin-Schillo who attended the January Lisle
Park District Board meeting and Joan Dudas who attended the February
meeting; a written synopsis of each meeting was distributed to Board
members. March and April volunteers to attend these meetings are Julie
LaFond and Gail Robinson respectively. Betty Long submitted
questionnaires to the two Lisle Park District candidates that have
been completed and submitted to the Pathfinder. The Lisle Park
District candidate forum will be conducted at the GTIA Board meeting
in April. Betty suggested that Board members bring this copy of the
Pathfinder to the Board meeting next month as a matter of reference.
Nominating Committee
No report.
Old Business - New Business
All remaining GTIA holiday lights have been taken down.
Board Member Area Reports
None.
Executive Session
Board
Motion: Rodd Elges motioned to adjourn to Executive session, Marg
Hough seconded. The motion was passed by unanimous voice vote at 8:40
p.m.
Board
Motion: Marg Hough motioned to adjourn the Executive session, Julie
LaFond seconded. The motion was passed by unanimous voice vote at 8:50
p.m.
Adjournment
Board
Motion: There being no further business, Linda Gilbert motioned to
adjourn the meeting, Julie LaFond seconded. The motion was passed by
a unanimous voice vote; the meeting was adjourned at 8:50 p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
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