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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday March 9, 2010
Peter Bakas
called the meeting to order at 7:30 PM at Kenney Jr. High School.
Board members present: Peter Bakas, Lou Beccavin, Pat Coughlin-Schillo,
Marg Hough, Terri Kolman, Julie LaFond, Christy McGovern, Roger Sassen.
Board members excused: Marisa DeAngelis, Rodd Elges, Don Helgeson,
Eric Koch, Les Lavin, Roxanne Nagel, Michael Olson. Management:
Joanne Broda. Paula Gleason was Recording Secretary. A quorum was
present.
Open
Forum
None.
Minutes
of the Prior Meeting:
Minutes
of the December meeting were reviewed.
Board Motion:
Julie LaFond moved to approve the February minutes, Terri Kolman
seconded. The motion was passed by a unanimous voice vote.
Treasurer's
Report
In Don Helgeson’s
absence, Joe Broda reviewed the February Balance Sheet and Income and
Expense Statement. It was noted that 69 assessment accounts are
delinquent, 8 are on time payments and 61 have not paid.
Board Motion: Julie LaFond motioned to accept the revised check
register expenditures of $9,157.93 for March, Lou Beccavin seconded.
Motion was passed by unanimous voice vote.
Management Report
Telephone log
line items were reviewed.
On 3/1/10,
Management sent out 67 demand notices for unpaid 2010 assessments.
Management reported
that GTIA auditor, Robert Ripp, has completed the audit and would like
to meet with the Finance Committee on March 18th.
Committee members are not able to meet on the 18th;
therefore, it was suggested that Management obtain a draft of the
audit for each committee member to review, and subsequently establish
a convenient time for a conference call between the committee members.
Management shared a
copy of a sketch from Greg Moore proposing some new combinations of
annuals for the sign areas. The consensus of the Board was to accept
most of the suggested plants; but ask Greg to substitute something
else for the asparagus fern, possibly, purple rope.
Management
distributed the list of trees available this year from Kane/DuPage.
Consensus of the Board was to purchase 20 Colorado blue spruce, 20
Douglas fir and 10 White Pine for a total of 50 seedlings. Roger
Sassen volunteered to pick up the trees on April 21st.
Planting is scheduled for Saturday, April 24th, at 9:30
AM. Management will notify volunteers where to meet.
Management
provided a list of February 2010 newcomers. Board Directors are
encouraged to call on newcomers in their respective areas.
Finance Committee
No report.
Maintenance Committee
In Les
Lavin’s absence, Joe Broda requested that as Board members walk the
trails, they look for and report any visible trip hazards to one of
the committee members.
Communications Committee
Marge Hough
reported that the website manager has suggested an overhaul to the
GTIA website. The Board requested that the website manager be asked
to provide an outline of the concept and cost to accomplish this
proposed upgrade to the website. Marge presented a compilation of the
committee’s research into the excessive number of ads being placed in
the Classified Ad column of the Pathfinder that appear to be
businesses rather than services, along with a suggested action item
from the printer of the newsletter. The Communications Committee will
meet again prior to the next Board meeting to further discuss this
issue and present resolution suggestions to the Board.
Parks
Committee
Mike Olson was
unable to attend the February Park District Board meeting;
however, Marge Hough presented a synopsis of that meeting, noting that
if anyone is interested, there is a new focus group being established
to discuss Park District facilities. Lou Beccavin will attend the
March 18th Park District Board meeting.
Nominating Committee
No report.
Old Business - New Business
None.
Board Member Area Reports
None.
Adjournment
Board Motion:
There being no
further business, Marge Hough motioned to adjourn the meeting, Terri
Kolman seconded. The motion was passed by unanimous voice vote; the
meeting was adjourned at 9:05 p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
Signature on File
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