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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday April 9, 2002
Meeting
was called to order by President Peter Bakas at 7:30 p.m. Board
members present: Peter Bakas, Diana Cygan, Dean Degl’Innocenti,
Joan Dudas, Tim Dudas, Linda Gilbert, Tom Hamilton, Marge Hough,
Gerry Jackson, Les Lavin, Betty Long, Joe Masek. Board
members excused: Jerry Dellacqua, Dawn Soukup. Board
member absent: Bernice Krippner. Paula Gleason was Recording
Secretary. A quorum was present.
Open
Forum
Peter Bakas welcomed residents Carol and Jay Shepherd.
Minutes
of the Prior Meeting
Minutes of the prior meeting were reviewed.
Board Motion: Diana Cygan moved to approve the minutes of the March
meeting, Joan Dudas seconded. The motion was passed by unanimous
voice vote.
Treasurer's
Report
Joe Masek reviewed the Balance Sheet and Income and Expense
Statement.
Board Motion: Tom Hamilton moved to accept the revised check register
expenditures of $25,088.74 for April; plus down payment of $1,065 to
Weathertop Woodcraft for repainting and post repair of entrance signs,
Tim Dudas seconded. The motion was passed by unanimous voice vote.
Management
Report
Telephone log line items were discussed and reviewed.
Management reported that WGL089 resident has installed a fence
partially on common area in violation of the Declarations; the
resident has been notified to remove the encroachment.
It has been reported that TL0019 resident has been dumping fireplace
ashes in a common area; Management was asked to send a violation
letter to resident.
Management suggested that an article be published in the May
newsletter regarding crime prevention.
Six birdhouses were delivered to management. Two of them were
delivered to the Kennedy Jr. High Art Department, one was delivered to
Dan Soukup, Joe Masek’s daughter will take one and the Broda’s
daughter and a friend will take two for painting. Suggested locations
were again discussed and will include island at Tyrnbury, island at
Stonehaven, Breckenridge and Green Trails, the berm at St Margaret
Mary on New Albany side, Trinity & Golfview, and the entrance at
Golfview and Brookwood.
Recommendations were received from engineer, Tim Klass who inspected
the drainage problems affecting the area behind PRM148. The Board
suggested sharing this information with the VOL and to inquire about
cost sharing on the recommended installation of a storm sewer.
The trees ordered from Kane/DuPage need to be picked up at the
fairgrounds on April 24th.
Gerry Jackson volunteered to pick up the trees, and Board volunteers
will meet at 10 AM on Saturday 4/27 to plant the trees in the nursery.
Management reported there are only four regular accounts that will
have liens recorded against them. Tom Hamilton complimented
management for their diligent collection of the annual assessments.
Proposal was presented from Clear Vision Cleaning for the
washing/staining of the Gazebo at the same cost as two years ago.
Board Motion: Betty Long moved to approve the Clear Vision Cleaning
proposal as submitted in the amount of $1,175, Gerry Jackson
seconded. The motion was passed by unanimous voice vote.
Proposal was submitted from Burnett Electric to install a security box
for the light at the Benedictine sign.
Board Motion: Diana Cygan moved to approve the Burnett Electric
proposal as submitted in the amount of $783, Dean Degl’Innocenti
seconded. The motion was passed by unanimous voice vote.
Proposal was presented from Piper Tree Service for tree work as
requested by management.
Board Motion: Joan Dudas moved to approve the Piper Tree Service
proposal as submitted in the amount of $895, Linda Gilbert seconded.
The motion was passed by unanimous voice vote.
Invitation was read from the VFW requesting active participation in
the Memorial Day parade. The Board requested management to inquire
about the cost to purchase individual flags for possible placement at
Green Trails homes for Memorial Day.
Proposal was presented from Piper Tree Service for the general
trimming of an area, which includes CWD, WGL1-54 and 130-176.
Board Motion: Betty Long moved to approve the Piper Tree Service
proposal as submitted in the amount of $6,000, Gerry Jackson
seconded. The motion was passed by unanimous voice vote.
Management will be on vacation from 4/12 through 4/19, however, Jan
Seeden will cover the office.
A drawing was submitted by G. Allen Moore to improve the landscaping
at the corner of Green Trails & Naper Blvd.
Board Motion: Marge Hough moved to approve the Allen Moore drawing and
proposal as submitted in the amount of $260, Joe Masek seconded. The
motion was passed by unanimous voice vote.
The Weathertop proposal for repainting and post repair of entrance
signs was reviewed and discussed.
Board Motion: Dean Degl’Innocenti moved to approve the Weathertop
Woodcraft proposal as submitted in the amount of $2,130, Tom Hamilton
seconded. The motion was passed by unanimous voice vote.
Finance Committee
No report
Maintenance Committee
Les Lavin and the Maintenance Committee met one-half hour prior to the
Board meeting to review and make recommendations on pending project
work.
The committee presented bid proposals from six contractors for the
2002 trail crack filling, sealcoating & asphalt replacement
program,and recommended L&N Paving to perform the work.
Board Motion: Tom Hamilton moved to approve the L&N Paving proposal as
submitted in the amount of $137,906, Tim Dudas seconded. The motion
was passed by unanimous voice vote.
The Allen Moore proposal for pathway renovation was recommended for
approval.
Board Motion: Diana Cygan moved to approve the Allen Moore proposal as
submitted in the amount of $2.15 per linear foot, Tom Hamilton
seconded. The motion was passed by unanimous voice vote.
Board members discussed the feasibility of conferring with an engineer
or landscape architect or drainage expert before commencing the trail
work project, in order to specify how to relocate some of the trails.
Communications Committee
Joan Dudas reported she would be unable to continue as Communications
Committee Chairman because of business commitments. In her endeavor
to solicit someone to come forward and accept this obligation, the
only positive response was from Paula Gleason. The next
Communications Meeting is scheduled for 7:30 PM on Thursday, May 2nd
at Joan’s home. The Board recommended the committee review and
delegate committee member responsibilities and determine if a
co-chairmanship might be a solution.
Parks Committee
Co-Chairpersons Linda Gilbert and Bernice Krippner were not able to
attend the Park District meeting. It was again suggested if neither
chairman could attend a meeting, a committee member should be
appointed to attend. Gerry Jackson provided a synopsis of the Park
District meeting.
Old
Business/New Business
Board members returned
their respective light pole inspection reports to management.
Peter Bakas reported
that he had received an inquiry from the Huntington Ridge Homeowner’s
Association Board about the GTIA Board position on the widening of
College Road.
Board
Motion: Tom Hamilton moved that the Green Trails Board of Directors
support the Village of Lisle letter to the County on this issue, Marge
Hough seconded. The motion was passed by a voice vote of 10 to two.
Adjournment
Board Motion: There being no further business, Tom Hamilton moved to
adjourn the meeting, Diana Cygan seconded. The motion was passed by
unanimous voice vote.
The meeting was adjourned at 9:55 p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
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