|
GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday April 13, 2004
Prior to Peter Bakas’ arrival, Vice President Tom Maslanka called the
meeting to order at 7:30 PM. Board members present: Peter Bakas,
Diana Cygan, Joan Dudas, Wendy Elwood, Linda Gilbert, Marge Hough, Les
Lavin, Betty Long, Tom Maslanka, Jeff Quasney, Marty Volpe. Board
members excused: Tim Dudas, Gerry Jackson, Jonni Miklos-Finch. Board
member absent: Lloyd Hendrickson. Management: Joe and Joanne Broda.
Paula Gleason was Recording Secretary. A quorum was present.
Open
Forum
None.
Minutes
of the Prior Meeting:
Minutes of the prior meeting were reviewed.
Board Motion: Diana Cygan moved to approve the minutes of the March
meeting with inclusions as provided, Linda Gilbert seconded. The
motion was passed by a voice vote of 9, with 2 abstentions.
Treasurer's
Report
Joan Dudas
reviewed the Balance Sheet and Income and Expense Statement.
Board Motion: Jeff Quasney moved to accept the check register
expenditures of $25,775.78 for April, Diana Cygan seconded. The motion
was passed by unanimous voice vote.
Management
Report
Telephone log
line items were discussed and reviewed.
In response
to several resident requests for information to be placed in the
association newsletter on various issues, Betty Long prepared an
article, which was read to the Board and will be included in the
next issue of the Pathfinder.
Management noted
that liens would be recorded on 21 of the 25 delinquent assessment
accounts, as the remaining four are in foreclosure.
Management
reported that they have received volunteer artists for the three
association-sponsored boxcar mailboxes. All boxes will be on preview
on May 20th at the Lisle Hilton prior to being placed around the
Village.
Finance
Committee
Betty Long
presented the committee’s summary of their meeting with the auditor,
Robert Ripp. Mr. Ripp suggested a policy be established concerning
document retention for the association. Betty presented a draft, as
prepared by Management and reviewed by Mr. Ripp, outlining a timeframe
for the retention of documents and records. The Finance Committee
will review this list and report back to the Board.
Mr. Ripp
recommended that the association should solicit proposals from other
accountants approximately every three years, and that no firm should
be kept for more than 10 years. Joan Dudas offered to obtain quotes
from 3 to 4 accounting firms.
The subject of
reserves was discussed and Mr. Ripp indicated that in his opinion a
reserve of six months operating budget would be preferable to a
special assessment.
Maintenance
Committee
Les Lavin
presented a summary of maintenance committee recommendations for
relocation of existing trail along College Road behind WGL169 - WGL
176, along with a map noting all locations.
Board Motion:
Betty Long moved to accept the Maintenance Committee recommendations
as presented in drawing #1, with minor adjustments to move the trail
onto Green Trails property, Joan Dudas seconded. The motion was passed
by unanimous voice vote.
Les noted that
L&N Paving has offered to guarantee 2005 prices the same as 2004 if
the association commits to a contract with L&N for 2005. Need Board
approval.
Board Motion: Tom
Maslanka moved to approve a contract with L&N Paving for 2005 trail
work at the guaranteed price as presented, Marty Volpe seconded. The
motion was passed by unanimous voice vote.
A Greg Moore
proposal was submitted on several items with varying costs.
Board Motion:
Marge Hough moved to accept the Greg Moore proposal at a cost to
transplant pines from the grove to various locations of $30 per tree
and watering $35 per hour with meter; restoration for trail
replacement areas at a cost of $2.20 per linear foot; installation of
one 5 foot Colorado Blue Spruce at the south sign at a cost of
$358.25, and cleanup of all 44 islands for $3,675, Marty Volpe
seconded. The motion was passed by unanimous voice vote.
Maintenance Committee and any volunteers will meet in the coffee shop
on Saturday, April 24th at 9AM and then plant the seedling trees,
which will be ready for pick up on the 21st.
An Architectural Request from SR2028 resident was presented for
review. The improvement is for two pine trees in the common area
behind the lot line.
Board Motion: Diana Cygan moved to approve the request as submitted,
but with the caveat that the resident stake the proposed planting site
and management approve the location, Jeff Quasney seconded. Motion was
passed by unanimous voice vote.
Communications
Committee
Marge Hough requested
that Board members review the website and offer any comments. Photos have
been added to the home page and “About Green Trails” is being renovated.
Parks
Committee
Joan Dudas gave a synopsis of the most recent Lisle Park District Board
meeting. Old
Business
None.
Adjournment
Board Motion: There being no further business, Diana Cygan moved to
adjourn the regular meeting to be followed by Executive Session, Linda
Gilbert seconded. Motion was passed by unanimous voice vote. The
meeting was adjourned at 8:55 p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
|
