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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday April 8, 2008
President, Peter Bakas called the meeting to order at 7:30 PM at
Kennedy Jr High School. Board members present: Peter Bakas, John
Charicki, Joan Dudas, Rodd Elges, Rob Getz, Marg Hough, Gerry Jackson,
Julie LaFond, Les Lavin, Betty Long. Board members excused: Pat
Coughlin-Schillo, Craig Donofrio, Linda Gilbert, Terri Kolman, Gail
Robinson. Management: Joanne Broda. Paula Gleason was Recording
Secretary. A quorum was present.
Open
Forum
None.
Minutes
of the Prior Meeting:
Minutes of the prior meeting were reviewed.
Board Motion: Betty Long moved to approve the minutes of the
March meeting, Gerry Jackson seconded. The motion was passed by
unanimous voice vote.
Treasurer's
Report
John Charicki reviewed the March Balance Sheet and Income and Expense
Statement.
Board Motion: Joan Dudas motioned to accept the revised check register
expenditures of $29,679.85 for April, Rodd Elges seconded. Motion was
passed by unanimous voice vote.
Management Report
Telephone log line items were reviewed.
Management noted there were two new sales in March in the College
Green apartment-condo conversion.
Management reported that there were no new sales in March in the
Torrey Pines conversion.
Management will file liens against 33 unpaid assessment accounts
unless partial or full payment is received prior to filing.
Gerry Jackson volunteered to pick up the 60 pine seedlings ordered
from Kane-DuPage Soil & Water Conservation District on April 23rd.
Carol Carls has volunteered to paint the GTIA rain barrel, for the
Lisle art project.
Spring-Green will be spraying the College Road pines during the week
of April 14th.
Management obtained a quote in the amount of $1,400 from Dick Malacek
to repaint/stain the five entrance signs which is the same amount
charged in 2004. The consensus of the Board was to proceed with this
project; however, the Board requested Management and the Maintenance
Committee to research if this work is necessary every two years.
Management noted that trail work this year will be minimal, consisting
mostly of repairs. L&N is preparing pricing on this work. Management
will inspect and evaluate the trails to determine any hard-to-access
areas that may require concrete replacement. An evaluation report
will be completed by the end of May.
Management submitted two quotes to power wash and restain the Gazebo
with two colors. Clear Vision Cleaning provided a quote of $2,250;
Bob Jung Painting & Decorating provided a quote of $3,180. The Board
selected the Clear Vision proposal subject to a request for additional
sanding of some spots (for which the Board permitted an allowance of a
couple hundred dollars from the stated bid).
Management provided a list of March 2008 newcomers. Board Directors
are encouraged to call on newcomers in their respective areas.
Finance Committee
John Charicki distributed copies of the 2007 Audit Report as prepared
by DeRaimo, Hillger & Ripp. There were explanations and discussion
regarding the replacement fund.
Board Motion: Betty Long moved to accept the 2007 Audit Report as
submitted from DeRaimo, Hillger &Ripp, Julie LaFond seconded. The
motion was passed by unanimous voice vote.
John Charicki also submitted copies of an updated GTIA delinquent
account collection policy as proposed by the committee. Several
suggestions were offered to condense the policy and eliminate
editorial comment. The committee will meet this month to review all
suggestions and finalize revisions to the policy for the next Board
meeting.
Maintenance Committee
Les Lavin requested volunteers to plant the 60 new pine seedlings.
Volunteers will meet at Kona’s Coffee Shop on Saturday, April 26th,
at 9:00 am.
Les has noticed that 3 to 4 large Scotch pines along College Road need
to be removed, 2 or 3 small White pines are dead but the Winters
Nursery Spruce replacements are doing well. At present, there are
approximately 30 trees over 3 feet tall in the nursery that can be
transplanted this year. Maintenance Committee will review the list of
where to transplant later in the year.
Communications Committee
Marg Hough distributed copies of the revised GTIA meeting minutes
policy as submitted by the committee. There were explanations and
discussion regarding the final revisions.
Board Motion: Gerry Jackson moved to approve the GTIA Board Meeting
Minutes Policy as submitted, Rodd Elges seconded. The motion was
passed by unanimous voice vote.
Parks
Committee
Marg Hough gave a synopsis of the March Lisle Park District Board
meeting; Rodd Elges will attend the April 17th meeting.
Nominating Committee
No report.
Old Business - New Business
None.
Board Member Area Reports
Area I – Gerry Jackson commented that the new playground equipment at
Surrey Ridge Park is a great amenity to the park.
Area A – Rob Getz noted there is an abandoned house in disrepair with
broken windows at lot HF4007 that has been broken into by vandals.
Adjournment
Board Motion: There being no further business, Rob Getz motioned to
adjourn the meeting, Joan Dudas seconded. The motion was passed by a
unanimous voice vote; the meeting was adjourned at 9:00 p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
Signature on File
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