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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday May 11, 2004
President, Peter Bakas, called the meeting to order at 7:30 PM. Board
members present: Peter Bakas, Diana Cygan, Tim Dudas, Marge Hough,
Gerry Jackson, Les Lavin, Betty Long, Tom Maslanka, Jonni
Miklos-Finch, Jeff Quasney, Marty Volpe. Board members excused: Joan
Dudas, Wendy Elwood, Linda Gilbert. Management: Joe and Joanne
Broda. Paula Gleason was Recording Secretary. A quorum was present.
Open
Forum
Resident from HF5036 asked for clarification concerning the
replacement of trail to correct the encroachment in that area.
Resident of WGL170 asked if replacement trees could be planted behind
his lot along College Road. Board replied that the area behind his
lot would be included in the planting of the 30 or so trees to be
transplanted from the grove to College Road.
Minutes
of the Prior Meeting:
Minutes of the prior meeting were reviewed.
Board Motion: Diana Cygan moved to approve the minutes of the April
meeting pending deletion of a comma in the Board Motion under the
Maintenance Committee report, Marty Volpe seconded. The motion was
passed by unanimous voice vote.
Treasurer's
Report
In Joan Dudas’ absence, Peter Bakas reviewed the Balance Sheet and
Income and Expense Statement.
Board Motion: Gerry Jackson moved to accept the revised check register
expenditures of $28,322.04 for May, Tim Dudas seconded. The motion was
passed by unanimous voice vote.
Management
Report
Telephone log
line items were discussed and reviewed.
Management noted that 19 liens were recorded on delinquent
assessment accounts.
Management reported that one of the mailbox cars has been completed.
All boxes will be on preview on May 20th at the Lisle Hilton prior to
being placed around the Village.
The relief sewer restoration work is progressing very well.
Management presented a final Document Retention Policy for review and
approval.
Board Motion: Betty Long moved to accept the Document Retention Policy
as presented, Jonni Miklos-Finch seconded with the request that
management begin purging old files as per the policy. The motion was
passed by unanimous voice vote.
Management will report to the Board the number of boxes purged.
The fence behind HF5016/17 that divides Four Lakes property and a
corner of the Abbey woods has been cut open again. Since this fence
has already been repaired at least four times by GTIA, the Board
recommended no action be taken at this time to repair the fence,
pending feedback from the surrounding homeowners.
A Greg Moore proposal for landscaping of the north sign area in the
amount of $1,700 was presented to the Board for review and approval.
Board Motion: Gerry Jackson moved to approve the landscaping design
for the north sign area as submitted by Greg Moore, Les Lavin
seconded. The motion was passed by unanimous voice vote.
Finance
Committee
Peter Bakas reported that Joan Dudas has procured two proposals from other
accountants for annual financials and tax return preparation. Peter noted
that additional proposals would be welcome. Jonni Miklos-Finch and Paula
Gleason volunteered to provide additional CPA listings to management.
Management also agreed to place an article in the Pathfinder.
Maintenance
Committee
Les Lavin thanked Gerry Jackson for his efforts in picking up the
seedlings and assisting with the planting. The Board also thanked the
following additional volunteers who helped plant the pines: Peter
Bakas, Joe Broda, Joan Dudas, Marge Hough, Les Lavin, Betty Long, Tom
Maslanka, & Jeff Quasney and his family. Special thanks also to the
neighboring resident who furnished water for the plants. The grove is
looking very nice.
Communications
Committee
Marge Hough has communicated the Board’s concern with the Pathfinder editor
regarding GTIA policy, especially concerning advertising. The
Communications Committee requested that the newsletter editor edit any
appropriate policy sections and the Communications Committee will do the
same. Format changes may also be reviewed and/or presented. Marge noted
that the GTIA website has been updated.
Parks
Committee
Tom Maslanka had nothing new to report except that the Sea Lion Park
will have a grand opening in June.
Old
Business - New Business
Parking at some of the parks during sporting events is becoming a
problem. Gerry Jackson will obtain information on proposed
resolutions from the Park District and share that information with the
Board.
The Board of Directors accepted a letter of resignation from the
Board, as submitted by Lloyd Hendrickson, effective immediately.
Management will include an article in the Pathfinder to solicit
candidates to replace this open Board position through November.
Concerned individuals may submit a statement of interest to
management.
The Nominating Committee has been reactivated and it was requested
that the committee be included on the next month’s agenda to report on
their progress, proposed job description, goals and recommendations.
Adjournment
Board Motion: There being no further business, Jonni Miklos-Finch
moved to adjourn the meeting, Jeff Quasney seconded. Motion was passed
by unanimous voice vote. The meeting was adjourned at 8:55 p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
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