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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday May 10, 2005
President, Peter Bakas, called the meeting to order at 7:30 PM.
Board members present: Peter Bakas, John Charicki, Joan Dudas, Tim
Dudas, Rob Getz, Marge Hough, Gerry Jackson, Les Lavin, Betty Long,
Tom Maslanka, Gail Robinson, Marty Volpe. Board members excused:
David Derbyshire, Wendy Elwood. Board member absent: Linda Gilbert.
Management: Joe Broda. Paula Gleason was Recording Secretary. A
quorum was present.
Open
Forum
Resident Joe Dalpiaz, SR 2106, complained that the service hired
to trim GTIA trees in his area also trimmed a bush and tree on his
private property. He requested that a notice of any tree trimming be
published in the Pathfinder and asked that the tree trimming
instructions to the vendor be in writing, if not already so. The
Board replied that this vendor had made a mistake and will review the
written instructions given the tree service and make modifications
where necessary to avoid this situation in the future.
Minutes
of the Prior Meeting:
Minutes of the prior meeting were reviewed. It was noted that a
motion regarding lawn maintenance in the second paragraph under
Maintenance Committee was not included. Tom Maslanka had motioned to
approve Falduto’s Lawn Maintenance request to trim some trees and a
one-time fuel allowance adjustment of $1,826.98, Gerry Jackson had
seconded and the motion was passed by unanimous voice vote.
Board Motion: Marty Volpe moved to approve the amended minutes of
the April meeting, Rob Getz seconded. The motion was passed by
unanimous voice vote.
Treasurer's
Report
Prior to Joan Dudas’ arrival, Peter Bakas reviewed the Balance
Sheet and Income and Expense Statement.
Board Motion: Betty Long motioned to accept the revised check register
expenditures of $41,813.58 for May, Tim Dudas seconded. The motion was
passed by unanimous voice vote.
Management Report
Telephone log line items were reviewed.
Management reported there are 22 unpaid accounts that will require
liens.
Management submitted a graph depicting a suggested two-inch cut of the
path along Golfview to eliminate standing water. The Board suggested
that the Maintenance Committee research the area involved and suggest
some criteria to correct the site.
Management presented a proposal from the Village of Lisle to install a
concrete ditch from the culvert to the inlet of the retention area on
the east side of College, south of Green Trails. The ditch is
proposed to resolve the continuing sinking problem at the manhole
north of Green Trails.
Board Motion: Les Lavin Long motioned to accept the Village of Lisle
proposal to install the concrete ditch, Joan Dudas seconded. The
motion was passed by unanimous voice vote.
It was noted that the auditor, Tom Stein, has submitted a draft of the
completed audit and an extension for the tax return may be filed.
An invitation was shared to a preview of the “Benches of Lisle” on
Thursday, May 19 from 5 to 7 PM at the Wyndham Hotel. The GTIA bench
is titled “Flower Power”.
Management provided a list of April 2005 newcomers. Board Directors
are encouraged to call on newcomers in their respective areas.
Finance Committee
Joan Dudas will conduct the next finance committee meeting in her home
at 7:30 PM on Thursday, May 19.
Maintenance Committee
Les Lavin reported the pine grove cleanup and tree planting was
completed on consecutive Saturdays, and the grove now has a total of
311 trees as counted by helpers Christopher and Ariana Bakas. Les
thanked all of those who volunteered to help and mentioned that
probably another 25 trees will be ready for transplant next year. The
pine grove has been mulched once and may need it one more time. Les
requested Management ask Greg Moore to straighten the trees that are
tilted and water all of the trees along College Road. Les reported
that some of the support boards in the Gazebo have been removed and
the boards at the base are rotting. He suggested that for
approximately $300, the timbers only could be replaced. The railings
and benches are fine. Gerry Jackson and Tim Dudas offered to help Les
with these repairs. A Maintenance Committee meeting is scheduled for
Saturday, May 14 at 11 a.m.
Communications
Committee
Marge Hough submitted a Board Meeting Minutes Policy to be approved.
It was suggested to add a statement under Procedure, item #4,
“Homeowner names and lot numbers will be omitted on sensitive
matters.” It was suggested to delete reference to a hard copy under
same item #4.
Board Motion: Betty Long motioned to accept the Board Meeting Minutes
Policy as amended, Gerry Jackson seconded. The motion was passed by
unanimous voice vote.
Marge Hough submitted a draft procedure for the GTIA Newsletter.
Several additions, deletions and corrections were suggested for each
page.
Board Motion: Gerry Jackson motioned to accept the Draft Procedure for
the GTIA Newsletter as amended, Gail Robinson seconded. The motion was
passed by unanimous voice vote.
Marge Hough presented a Draft Job Description for the Newsletter
Editor.
Board Motion: Betty Long motioned to approve the Job Description of
Newsletter Editor as presented, Joan Dudas seconded. The motion was
passed by unanimous voice vote.
Marge Hough presented names of individuals who have been interviewed
by the committee to replace the newsletter editor, who is leaving July
1st. All candidates were highly qualified.
Board Motion: Gerry Jackson motioned to accept Jan Seeden in the
position of newsletter editor, Joan Dudas seconded. The motion was
passed by unanimous voice vote.
Parks
Committee
No report.
Nominating Committee
No report.
Old Business - New Business
Photographs of Board members to post on the website will be taken at
the next Board meeting. The website now also has some pictures from
the Saturday tree planting.
Board Member Area Reports
No
report.
Adjournment
There being no further business, Marty Volpe motioned to adjourn the
meeting, Gerry Jackson seconded. The motion was passed by a unanimous
voice vote; the meeting was adjourned at 9:40 p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
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