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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday May 9, 2006
President Peter Bakas called the meeting to order at 7:30 PM at
Kennedy Jr High School. Board members present: Peter Bakas, John
Charicki, David Derbyshire, Joan Dudas, Tim Dudas, Wendy Elwood, Rob
Getz, Linda Gilbert, Gerry Jackson, Les Lavin, Betty Long, Tom
Maslanka. Board members excused: Dean Degl’Innocenti, Marg Hough,
Gail Robinson. Management: Joe and Joanne Broda. Paula Gleason was
Recording Secretary. A quorum was present.
Open
Forum
A High Point resident was in attendance as an interested observer.
Minutes
of the Prior Meeting:
Minutes of the prior meeting were reviewed.
Board Motion: Betty Long moved to approve the minutes of the
April meeting, Joan Dudas seconded. The motion was passed by
unanimous voice vote.
Treasurer's
Report
Joan Dudas reviewed the April Balance Sheet and Income and Expense
Statement.
Board Motion: Gerry Jackson motioned to accept the revised check
register expenditures of $33,744.09 for May, Tim Dudas seconded. The
motion was passed by unanimous voice vote.
Management Report
Telephone log line items were reviewed.
Management stated that 11 liens were recorded May 5th on unpaid
accounts at a cost of $440; assessment income was $478.96 for the
current month.
In regard to a Green Trails float for the Village of Lisle 50th
anniversary parade on September 30th, the cost will be $700 to sponsor
a float. However, the first 10 applications will receive a 50%
discount and reduce the cost to $350. The consensus of the Board was
to proceed and request that the Communications Committee handle the
marketing ideas for this project, to include an ad in the Pathfinder.
Management requested approval to remove 2005 and 2006 administrative
fees totaling $40 from a delinquent account in a hardship situation.
Board Motion: Joan Dudas motioned to approve removal of the 2005 and
2006 administrative fees in the amount of $40 from the delinquent
account, as requested by Management, Tom Maslanka seconded. The motion
was passed by unanimous voice vote.
Management shared photographs of a railroad tie retaining wall that
butts up to the concrete trail at HF1024. The resident at this
location has questioned if the wall is his responsibility or the
Association’s. It was suggested that the Maintenance Committee view
the area, research ownership and obtain replacement estimates by the
next Board meeting.
The Kennedy Jr High meeting room would cost $135 per month June, July
& August; therefore, Management contacted the Village of Lisle Police
Department and the VOL Board for available meeting space. The Police
Department training room is already booked. GTIA Board meetings will
be held in the VOL Board conference room, at no charge, during the
summer.
Management distributed copies of correspondence from the Village
Manager stating that pine trees at Tyrnbury were sprayed for Zimmerman
pine moth infestation. These trees will be sprayed in April and
August for a three-year period.
Copies of correspondence from the VFW were dispersed inviting the
Association to participate in the Memorial Day parade on Monday, May
29th at 11:00 M.
Management submitted a Greg Moore proposal for improvements to the
accent areas on the east side of College Road. Cost for the north
side would be $3,347. Cost for the south side would be in two phases;
phase 1 would be $2,405 and phase 2 would be $1,970. Following much
discussion of the work to be accomplished, the following motions were
made:
Board Motion: John Charicki motioned to approve the Greg Moore
proposal as submitted for all of the northeast side and phase 1 of the
southeast side of College Road, David Derbyshire seconded. The motion
was passed by a voice vote of 7 to 5.
Board Motion: Joan Dudas motioned to reconsider the previous motion,
Gerry Jackson seconded. The motion to reconsider was approved by a
unanimous voice vote.
Board Motion: Joan Dudas motioned to approve the Greg Moore proposal
as submitted for only the southeast side of College Road, Betty Long
seconded. The motion was not approved by a voice vote of 3 to 9.
The original motion stands as approved.
Management received a resident request to publish information on the
website and in the Pathfinder to inform residents how to eradicate the
Garlic Mustard plant that has invaded much of the Green Trails area
landscaping. Consensus of the Board was in the affirmative.
Management distributed copies of a flyer announcing the French Market
in downtown Lisle on Saturdays at 9 am to 1 pm from May 13 through
October 28th at Main Street & Burlington.
Management provided a list of April 2006 newcomers. Board Directors
are encouraged to call on newcomers in their respective areas.
Finance Committee
Joan Dudas scheduled a committee meeting at 7:00 pm in her home on
Monday, May 22nd to discuss a new 15-year master plan for capital
expenditures.
Maintenance Committee
Les Lavin noted that trail overlay and seal coating will proceed as
budgeted, and may be accomplished about $2,000 under budget.
Communications
Committee
In Marg Hough’s absence, Joe Broda discussed the committee’s website
improvement recommendations that included modify the home page to
include a banner publicizing GTIA current events and subsequently
design an alternate home page, add a pdf file for the Pathfinder, add
a new Board page with updated photos, bio and correct member terms,
add content for Parks Committee with link to Lisle Park District, and
update Activities area. Board members agreed on all of the
recommendations, however, suggested the committee obtain cost
estimates on each issue. It was recommended that the Communications
Committee submit a quarterly report on updates of the website.
Parks
Committee
Betty Long provided an attendance schedule of volunteer Board members
who will attend the Park District meetings through November on a
rotating basis. Betty reported that Dan Garvey is the new Park
District Director. Also, Abbeywood Park is the only Green Trails Park
scheduled for pathway replacement by the Park District in 2006.
Nominating Committee
No report.
Old Business - New Business
The Board had previously received two proposals in excess of $10,000
from architectural landscape firms as the cost to design a landscape
plan for College Road. Les Lavin and Betty Long presented the outline
of an in-house landscape plan that they would prepare with the
assistance of professional outside help as required. Les and Betty
set forth a list of deliverables, goals, parameters, expected
timeline, the use of purchased design software and other tools, the
use of outside resources such as the Morton Arboretum and also relayed
that projected plan costs would be minimal due to their volunteer
efforts. Specific planting templates for various sections of College
Road would be discussed with the Board by January 2007. Peter
inquired if Les and Betty appreciated the substantial commitment
required in such an undertaking and, satisfied in their answers,
expressed his appreciation.
Board Motion: Peter Bakas motioned to approve the proposed landscape
plan for College Road as presented by Betty Long and Les Lavin, Joan
Dudas seconded. The motion was approved by a voice vote of 8 to 3,
with 1 abstention.
Joe Broda photographed the “Board at work” to be added to the website.
Board Member Area Reports
None.
Executive Session
Board
Motion: Gerry Jackson motioned to adjourn to Executive session, David
Derbyshire seconded. The motion was passed by unanimous voice vote at
9:30 p.m.
Board
Motion: Gerry Jackson motioned to adjourn the Executive session,
Betty Long seconded. The motion was passed by unanimous voice vote at
9:40 p.m.
Adjournment
Board Motion: There being no further business, Gerry Jackson motioned
to adjourn the meeting, John Charicki seconded. The motion was passed
by a unanimous voice vote; the meeting was adjourned at 9:45 p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
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