|
GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday May 13, 2008
President, Peter Bakas called the meeting to order at 7:30 PM at
Kennedy Jr High School. Board members present: Peter Bakas, John
Charicki, Pat Coughlin-Schillo, Craig Donofrio, Joan Dudas, Linda
Gilbert, Marg Hough, Gerry Jackson, Julie LaFond, Les Lavin, Betty
Long, Gail Robinson. Board member excused: Rodd Elges. Board
members absent: Rob Getz, Terri Kolman. Management: Joanne Broda.
Paula Gleason was Recording Secretary. A quorum was present.
Open
Forum
None.
Minutes
of the Prior Meeting:
Minutes of the prior meeting were reviewed.
Board Motion: Marg Hough moved to approve the minutes of the
April meeting, Joan Dudas seconded. The motion was passed by
unanimous voice vote.
Treasurer's
Report
John Charicki reviewed the April Balance Sheet and Income and Expense
Statement.
Board Motion: Marg Hough motioned to accept the revised check register
expenditures of $26,176.49 for May, Julie LaFond seconded. Motion was
passed by unanimous voice vote.
Management Report
Telephone log line items were reviewed.
Management noted there were two new sales in April in the College
Green apartment-condo conversion.
Management reported that there were no new sales in April in the
Torrey Pines conversion.
Management will file liens against 22 unpaid assessment accounts
unless partial or full payment is received prior to filing.
Management provided a copy of the invitation to preview the Rain
Barrel art project on Thursday, May 22nd from 5 to 7 PM at the Lisle
Hilton. The title of the GTIA rain barrel as submitted by Carol Carls
is Serenity.
Management submitted two quotes for crackfill/sealcoat work. L&N
quoted $.54 ln. ft. for sealcoat and $.75 ln. ft. for crackfill.
Illini Suburban Asphalt Maintenance quoted $.54 ln. ft. for sealcoat
and $.65 ln. ft. for crackfill. Due to the lower quote on crackfill,
Illini Suburban would be able to do an additional 1,000 ln. ft. of
work as compared to L&N. The consensus of the Board was to accept the
lower cost bid from Illini Suburban Asphalt Maintenance.
Management noted that work has been completed earlier than expected on
the Gazebo and the look is much improved. Les Lavin requested
Management ask Clear Vision to provide GTIA with an additional quart
of the Cabot’s product used on the Gazebo for eventual touchups. The
five entrance signs have been repainted and look fresh and clean.
It was noted that the meeting location for the June, July and August
meetings will be in the board room at the Lisle Village Hall.
Management provided a list of April 2008 newcomers. Board Directors
are encouraged to call on newcomers in their respective areas.
Finance Committee
John Charicki submitted copies of an updated GTIA delinquent account
collection policy as proposed by the committee. After discussion, it
was recommended to amend the first sentence in paragraph D, under
Delinquent Account Collection Procedure, on page 3 of 5, to read: “If
the account balance is equal to or more than the current annual
assessment and is not paid by February 1st, the management agent is
directed to assess an administrative fee to the unit owner’s account.”
Board Motion: Betty Long moved to accept the GTIA Delinquent Account
Collection Policy as amended May 13, 2008 and then submit to Peter
Bakas for signature, Joan Dudas seconded. The motion was passed by
unanimous voice vote
Maintenance Committee
Les Lavin distributed photos of the retaining wall that has been under
consideration for replacement. Management is waiting for three
proposals for labor and materials for this job. Les requested Board
members to inspect the area prior to the next Board meeting so they
will be better informed to interpret the proposals when they arrive
and determine a course of action, if any, with regard to replacement
or repair of the wall.
Les discussed the detailed evaluation report prepared by Joe Broda
after Joe and Les conducted an inspection of the trails to determine
any hard-to-access areas that may require concrete replacement and/or
other repairs. At least three problem areas were identified and Board
members were requested to inspect each of these areas prior to the
next Board meeting in order to make informed decisions regarding
repairs.
Communications Committee
Marg Hough discussed Pathfinder issues.
Parks
Committee
Rodd Elges submitted a written synopsis of the April Lisle Park
District Board meeting. Pat Coughlin-Schillo requested volunteers to
attend several upcoming Park District meetings. Volunteers were Gail
Robinson for August, Julie LaFond for October and Betty Long for
December.
Nominating Committee
No report.
Old Business - New Business
Management asked the Board to remain for a few minutes after
adjournment for a Board photo.
Board Member Area Reports
None.
Executive Session
Board Motion: Julie LaFond motioned to adjourn to Executive session,
Joan Dudas seconded. The motion was passed by unanimous voice vote at
8:55 p.m.
Board Motion: Marg Hough motioned to adjourn the Executive session,
Julie LaFond seconded. The motion was passed by unanimous voice vote
at 9:10 p.m.
Adjournment
Board Motion: There being no further business, Joan Dudas motioned to
adjourn the meeting, Julie LaFond seconded. The motion was passed by
a unanimous voice vote; the meeting was adjourned at 9:12 p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
Signature on File
|
