GTIA Board Minutes

Minutes of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday May 12, 2009

President, Peter Bakas called the meeting to order at 7:35 PM at Kennedy Jr High School.   Board members present: Peter Bakas, Marisa DeAngelis, Rodd Elges, Don Helgeson, Gerry Jackson, Terri Kolman, Julie LaFond, Les Lavin, Christy McGovern, Roxanne Nagel, Michael Olson.  Board member excused: Pat Coughlin-Schillo.  Board members absent:  Rob Getz, Linda Gilbert, Marg Hough.  Management: Joanne Broda.  Paula Gleason was Recording Secretary.  A quorum was present.

Open Forum
A Green Trails resident was in attendance to complain that the Village of Lisle had been on her property in January to locate a broken water main and destroyed some of the landscaping.  She was referred to the Public Works Department.

Minutes of the Prior Meeting: 

Minutes of the March meeting were reviewed.

Board Motion:  Gerry Jackson moved to approve the April minutes, Roxanne Nagel seconded.  The motion was passed by unanimous voice vote.

Treasurer's Report

Don Helgeson reviewed the April Balance Sheet and Income and Expense Statement.  There was discussion regarding the beginning mowing date of April 20^th.

Board Motion:  Rodd Elges motioned to accept the check register expenditures of $22,371.54 for May, Terri Kolman seconded. The motion was passed by unanimous voice vote.

Management Report

Telephone log line items were reviewed. 

Management requested trail inspection maps for Areas A & C be returned as soon as possible.

Management noted that six partial payments and five payments in full have been received for 2008/2009 delinquent assessments.  There will be 20 liens recorded this year.

Management provided a copy of the invitation to preview completed bird baths for the Lisle art project on Wednesday, May 27^th from 5 – 7 PM, at the Lisle Hilton.

Management requested approval of a Gregg Moore proposal to redesign the west sign accent area at Green Trails Drive and Naper, in the amount of $3,747.  Part of this plan calls for the removal of four pine trees; this removal could be done by Steve Piper at an additional cost of approximately $250-$300 each.

Board Motion: Julie LaFond moved to accept the Gregg Moore proposal in the amount of $3,747, and delete the last sentence under Terms of Agreement regarding a 2% late fee, Gerry Jackson seconded.  The motion was passed by unanimous voice vote.

Board Motion:  Rodd Elges moved to approve the removal of four pine trees in that area, by Steve Piper, for an amount not to exceed $1,500, Terri Kolman seconded.  The motion was passed by unanimous voice vote.

As directed at last month’s Board meeting, Management obtained two proposals for the application of double process mulch in the pine grove.  The contract went to the lowest bidder, Gregg Moore, and is scheduled for the week of March 11^th.

Management noted that there were no new sales in April for the College Green apartment-condo conversion.

Management reported that there were no new sales in April in the Torrey Pines conversion.

Management provided a list of April 2009 newcomers.  Board Directors are encouraged to call on newcomers in their respective areas.

June, July and August Board meetings will be held at the Village of Lisle Board Room, as Kennedy Jr. High will be closed for summer vacation.

Finance Committee

No report .

Maintenance Committee

Volunteers Joe Broda, Rodd Elges, Gerry Jackson and children, and Les Lavin planted 20 new trees in the nursery on Saturday, 4/25.  Les noted that more mulch is needed for the 36 trees that were transplanted from the nursery last year. 

Copies of an area trail map were distributed showing several defined areas that require repair.  An approximate 811 linear feet, near the Four Lakes fence, will need to be cleared of heavy weeds and tree growth and then concreted.  An area in Surrey Ridge hindered by various tree roots will require taking out the tree roots and doing overlay.  Another Surrey Ridge area will also require overlay.  Management will obtain proposals for blacktop from Tom Lee and for concrete from Kellogg. Sealcoat and crackfill will begin next week.  The Maintenance Committee and Management will complete further review of an area across from the Fire Station that is continuously filled with water.   

Communications Committee

No report.

Parks Committee

Joe Broda reported that the Park District is going out for bids to sealcoat and crackfill all of the Lisle Park District parks.

Nominating Committee

No report.

Old Business - New Business

Peter Bakas shared a letter from the Lisle VFW requesting any interested groups to participate in this year’s Memorial Day parade on Monday, May 25^th.

As a matter of local interest, there will be a fund raiser for the American Cancer Society on Thursday, June 4^th, from 5 – 8 PM at Evviva, featuring Mayor Joe Broda cooking his Signature Burgers to Battle Cancer.

Board Member Area Reports

None.

Executive Session

Board Motion:  Julie LaFond motioned to adjourn to Executive session, Terri Kolman seconded. The motion was passed by a unanimous voice vote at 8:21 p.m.

Board Motion:  Rodd Elges motioned to adjourn the Executive session, Don Helgeson seconded. The motion was passed by a unanimous voice vote at 8:27 p.m.

Adjournment

Board Motion: There being no further business, Rodd Elges motioned to adjourn the meeting, Julie LaFond seconded.  The motion was passed by a unanimous voice vote; the meeting was adjourned at 8:29 p.m.

Respectfully Submitted,

_____________________________

Paula Gleason, Recording Secretary
Signature on File

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