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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday June 11, 2002
Meeting was called to order by President Peter Bakas at 7:35 p.m.
Board members present: Peter Bakas, Diana Cygan, Dean Degl’Innocenti,
Joan Dudas, Tom Hamilton, Marge Hough, Gerry Jackson, Joe Masek, Dawn
Soukup. Board members excused: Jerry Dellacqua, Tim Dudas, Linda
Gilbert, Bernice Krippner, Les Lavin, Betty Long. Paula Gleason was
Recording Secretary. A quorum was present.
Open
Forum
Peter Bakas welcomed a Green Trails resident who complained that
the tree trimming service “hacked” some of their property without any
prior notice to the resident. The Board provided an explanation of
the guidelines for tree trimming and offered to put an article in the
Pathfinder next year to announce a schedule of when certain areas of
GTIA will be trimmed.
Minutes
of the Prior Meeting
Minutes of the prior meeting were reviewed.
Board Motion: Marge Hough moved to approve the minutes of the May
meeting, Dean Degl’Innocenti seconded. The motion was passed by
unanimous voice vote.
Treasurer's
Report
Joe Masek reviewed the Balance Sheet and Income and Expense
Statement and noted that the maturing CD will be moved to the money
market account.
Board Motion: Joan Dudas moved to accept the revised check register
expenditures of $34,195.71 for June, Tom Hamilton seconded. The motion
was passed by unanimous voice vote.
Management
Report
Telephone log line items were discussed and reviewed. There were
several acts of vandalism reported and it was noted that police
reports were filed on these incidents.
A Woodglen resident whose fence is outside the property line on common
area has not removed the fence or asked for a variance. The Board
requested management send a letter stating that the resident must
initiate a written request prior to the next Board meeting, or the
Board will take action.
An owner who is putting in a pool has caused damage to the common area
and right of way. The VOL is holding a bond for the contractor.
Management will follow up and request compensation.
Management put up the six birdhouses; several different angle photos
were taken of each birdhouse and put on the web site.
Proposals presented from Greg Sagen, Signature Design Group, in the
amount of $2,810 for the preparation of site plans to relocate the
trail along College Rd behind WGL169-173; and in the amount of $640
for plans adjusting the pitch of the trail behind WGL162 prior to
replacement.
The Board tabled the first proposal until next month and recommended
that all Board members walk through the area behind WGL169-173 to
observe what is required and make recommendations.
Board Motion: Marge Hough moved to accept and approve the Signature
Design Group proposal as submitted in the amounts of $640, Dean
Degl’Innocenti seconded. The motion was passed by a unanimous voice
vote.
Management recommended that in lieu of the WGL-College Road section,
which may be relocated, a trail section that is contiguous to one
already scheduled be replaced.
Board Motion: Dean Degl’Innocenti moved to approve the trail
work-exchange of areas in the amount of $5,600.00, Dawn Soukup
seconded. The motion was passed by unanimous voice vote.
Management reported that all new plant material except for one
flowering tree has been installed at the accent area of Green Trails
and Naper. The hydrant meter worked well and three 150’ hoses were
purchased to reach from the hydrant to the accent area.
Flags were put up at all five signs for Memorial Day weekend. Peter
suggested that two flags be put up on those signs that could
accommodate them, such as the signs at Green Trails and Naper and at
Abbeywood and Naper. After the next 4th of July holiday, each
director whose area has a sign (Peter Bakas, Linda Gilbert, Gerry
Jackson, Bernice Krippner, Betty Long) should remove the flag and
store it and be responsible for putting it up again on the appropriate
holidays: Memorial Day, Flag Day, Independence Day, Labor Day and
Veterans Day.
Management submitted an e-mail renewal notice from Marilyn Kramer for
the association’s site domain name.
Board Motion: Joan Dudas moved to approve the five-year renewal of
Greentrails.org in the amount of $105.00, Gerry Jackson seconded. The
motion was passed by unanimous voice vote.
Management presented an improvement application from a Woodglen
resident requesting permission to remove a small maple and replace a
bush. The maple is interfering with the growth of a larger tree and
the bush is to replace one from a long established bed, which had
died.
Board Motion: Joe Masek moved to approve the Woodglen resident’s
request, Marge Hough seconded. The motion was passed by unanimous
voice vote.
Finance Committee
No report
Maintenance Committee
In Les Lavin’s absence there was no report.
Communications Committee
Joan Dudas requested a committee member volunteer to host a meeting of
the committee members to discuss a “face lift” to the web site.
Parks Committee
Bernice Krippner will be out of town for the next Park District
meeting. Management will e-mail Linda Gilbert.
Old
Business/New Business
It was noted that the Park District would conduct a three-hour
“brainstorming session” on Thursday, June 20th to generate project
ideas for long-range planning; all GTIA Board members are encouraged
to attend.
The plant application form is available on the web site and a hard
copy will also be included in the Pathfinder at the appropriate time.
Adjournment
Board Motion: There being no further business, Tom Hamilton moved to
adjourn the meeting, Joan Dudas seconded. The motion was passed by
unanimous voice vote.
The meeting was adjourned at 9:10 p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
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