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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday June 14, 2005
President, Peter Bakas, called the meeting to order at 7:45 PM at the
office of JRM Management as the scheduled meeting place in Kennedy Jr.
High was locked. Board members present: Peter Bakas, John Charicki,
David Derbyshire Joan Dudas, Tim Dudas, Rob Getz, Linda Gilbert, Marge
Hough, Gerry Jackson, Les Lavin, Betty Long, Tom Maslanka, Gail
Robinson. Board members excused: Wendy Elwood, Marty Volpe.
Management: Joe and Joanne Broda. Paula Gleason was Recording
Secretary. A quorum was present.
Open
Forum
Two High Point residents attended the Board meeting as interested
observers as to how the Board meetings are conducted.
A Hidden Lakes resident, Bill Dramal, presented a request to the Board
for upkeep of the seven-year old trail along the side of their pond.
Peter Bakas assured Mr. Dramal that the Board would review the matter
and respond after conducting due diligence.
Minutes
of the Prior Meeting:
Minutes of the prior meeting were reviewed.
Board Motion: Gerry Jackson moved to approve the minutes of the May
meeting, Tim Dudas seconded. The motion was passed by unanimous voice
vote.
Treasurer's
Report
Joan Dudas reviewed the May Balance Sheet and Income and Expense
Statement.
Board Motion: Marge Hough motioned to accept the revised check
register expenditures of $36,135.32 for June, Gerry Jackson seconded.
The motion was passed by unanimous voice vote.
Management Report
Telephone log line items were reviewed. In reference to a resident’s
inquiry about the pines along College Road, discussion ensued as to
whether or not the Board might consider planting other varieties of
Evergreens or Junipers.
Management reported that all liens have been placed on 17 unpaid
accounts.
It was reported that round-up application around outlying areas of
trees has been completed.
A thank you letter was sent to Jan Marino for her painting of the GTIA
sponsored bench as part of the Lisle Art Project.
Management submitted a proposal from Greg Moore in the amount of $2.40
per linear foot for restoration work in conjunction with trail
replacement.
Board Motion: Les Lavin motioned to accept the Greg Moore proposal of
$2.40 per linear foot for 1,500 feet of restoration, or an approximate
total of $14,000, Joan Dudas seconded. The motion was passed by
unanimous voice vote.
Management presented three proposals in response to their request for
quotes from four vendors to replace a section of asphalt trail with
concrete behind Shorewood Court along Benedictine Woods. Les Lavin
commented that he had received four recommendations from references
for Tony’s Concrete.
Board Motion: Tom Maslanka motioned to accept the Tony’s Concrete
proposal to remove the asphalt and install the concrete at a cost of
$15,300 with the caveat that a description of ingress and egress
restrictions be included in the proposal, along with the standard
paragraph stating that all work will be conducted in a workmanlike
manner, Marge Hough seconded. The motion was passed by unanimous voice
vote.
A copy of the current Welcome Brochure was shared to request
suggestions for any changes.
Betty Long presented two quotes for reproducing 500 declaration
booklets.
Board Motion: Tim Dudas moved to approve the Arbor Printing quote in
the amount of $348.10 to print 500 declaration booklets, Gerry Jackson
seconded. The motion was passed by unanimous voice vote.
Seal coat and crack fill work has begun and is nearly complete.
Management provided a list of May 2005 newcomers. Board Directors are
encouraged to call on newcomers in their respective areas. A revised
Board Member list was also distributed.
Finance Committee
Joan Dudas and other committee members met with the auditor on May
26. A draft of the completed audit was distributed to the Board for
review. It was suggested that Joan follow up with the auditor to
amend wording in item five of the auditor’s notes to the financial
statements.
Maintenance Committee
Les Lavin reported that he and Tim Dudas had inspected the Gazebo and
agree that for approximately $300, the timbers only could be
replaced. The consensus of the Board was to approve their taking care
of these repairs. Gerry Jackson offered to provide the stain.
Communications
Committee
Marge Hough submitted the final copies as amended of Board Meeting
Minutes Policy. Procedure for the GTIA Newsletter and Job Description
for the Newsletter Editor to be included in Board Member binders.
Parks
Committee
No report.
Nominating Committee
Rob Getz requested input as to how to proceed with request for
candidate bios prior to the next election. This information will be
required prior to July 12th.
Old Business - New Business
Photographs of Board members, to be posted on the website, was
postponed and will be taken at the next Board meeting.
Joe Broda and Les Lavin offered to inspect and measure the Hidden
Lakes trail area.
Marge Hough requested Board member suggestions regarding proposed
installation of a 400 linear foot VOL guardrail along Abbeywood. Area
residents requested the guardrail after three automobile accidents in
that vicinity. Further discussion was tabled until Board members
inspect and view the area.
Board Member Area Reports
No
report.
Adjournment
Board Motion: There being no further business, Tom Maslanka motioned
to adjourn the meeting, Tim Dudas seconded. The motion was passed by
a unanimous voice vote; the meeting was adjourned at 9:30 p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
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