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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday June 13, 2006
In the absence of Peter Bakas, Vice President Les Lavin called the
meeting to order at 7:40 PM at Lisle Village Hall. Board members
present: John Charicki, Dean Degl’Innocenti, David Derbyshire, Joan
Dudas, Rob Getz, Linda Gilbert, Marg Hough, Les Lavin, Betty Long, Tom
Maslanka, Gail Robinson. Board members excused: Peter Bakas, Tim
Dudas, Gerry Jackson. Board member absent: Wendy Elwood.
Management: Joe and Joanne Broda. Paula Gleason was Recording
Secretary. A quorum was present.
Open
Forum
None.
Minutes
of the Prior Meeting:
Minutes of the prior meeting were reviewed. Request was made to
correct the spelling of High Point under Open Forum. Under Management
Report, request was made to include the specific lot number in the
Board of Directors Minutes only, for the delinquent account referred
to in a Board Motion to remove $40 in administrative fees. Under
Parks Committee, request was made to change phrase in the last
sentence from: “scheduled to be updated by the Park District” to:
“scheduled for pathway replacement by the Park District in 2006”.
Board Motion: Betty Long moved to approve the amended minutes of the
May meeting, Dean Degl’Innocenti seconded. The motion was passed by
unanimous voice vote.
Treasurer's
Report
Joan Dudas reviewed the May Balance Sheet and Income and Expense
Statement.
Board Motion: Tom Maslanka motioned to accept the revised check
register expenditures of $43,577.83 for June, Joan Dudas seconded. The
motion was passed by unanimous voice vote.
Management Report
Telephone log line items were reviewed.
Management stated that assessment income was $445 for the current
month.
Management shared three estimates for replacement of a railroad tie
retaining wall that butts up to the concrete trail at HF1024 on
Association common area. Estimates were requested from Home
Landscape, Greg Moore, Feller Landscape Group, Classic Creations
Landscape and Twins Landscaping; however, proposals were not received
from Classic Creations or Twins Landscaping. The consensus of the
Board was that Management request Home Landscape and Greg Moore to
supply a sketch of the proposed work, request if there is a time
guarantee, confirm that a certificate of insurance will be included,
and affirm that all estimates include backfill with stones and
drainage tile for drainage. In the interim, Les Lavin will also
discuss these issues with the resident.
Management made application for a Green Trails float to be included in
the Village of Lisle 50th anniversary parade on September 30th, at a
cost of $350. The Communications Committee provided a sketch of their
selected float, which includes a Gazebo; Board members agreed the
design was appropriate. Management will now submit the final
application and fee to the Village of Lisle and the Communications
Committee will resolve final decorating details.
July and August GTIA Board meetings will again be held in the VOL
Board conference room.
Management reported that the landscape work has been accomplished by
Greg Moore at College Road and Green Trails Drive.
Management submitted a copy of Greg Moore’s proposal for topsoil
installation, which will be the same as last year, $2.40 per linear
foot.
Management has acquired a hydrant meter at a cost of $250 to be used
for annuals and the new landscape material planted along College Road
at Green Trails Drive.
Management provided a list of May 2006 newcomers. Board Directors are
encouraged to call on newcomers in their respective areas.
Finance Committee
Joan Dudas hosted Finance Committee meetings on May 22nd and May 30th
to discuss a new 15-year master plan for capital expenditures. The
committee submitted to the Board for review a list of nine facts and
assumptions to use as a basis for future projections and long range
planning. After much discussion, it was agreed that the Finance
Committee will meet again, and, utilizing the Board’s suggestions,
make every effort to provide a working long range document for review
at the August or September meeting.
Maintenance Committee
Les Lavin noted that the Maintenance Committee will meet prior to the
next Board meeting.
Communications
Committee
Marg Hough discussed the cost estimate for the Communication
Committee’s website improvement recommendations which could be 8 to 11
hours at $80 per hour, and an additional 15 to 30 minutes per month to
convert to pdf and post the Pathfinder. Although the Board previously
agreed on all of the recommendations, they determined that an
alternate home page would not be cost effective. It was also
determined not to include a bio on each Board member. Betty Long
volunteered to create a descriptive article of the Parks Committee.
The remaining recommended improvements will be implemented.
Parks
Committee
Betty Long stated that volunteer Board members, Linda Gilbert,
attended the most recent Park District meeting and, John Charicki,
will attend the next Park District meeting.
Nominating Committee
No report. It was noted that it’s time to prepare an article for the
Pathfinder regarding the pending eight vacancies on the Board in the
next election.
Old Business - New Business
The Board discussed the appearance of the new pine trees on the west
side of College Road, south of Green Trails, and agreed that three of
the trees are not looking very healthy. It was suggested that
Management follow up with Winters Landscape regarding the replacement
guarantee on these trees.
Board Member Area Reports
Area M,
Gail Robinson noted that the homeowners on the north side of Tyrnbury
have replaced the distressed fence with an attractive double-sided
board on board fence.
Area G,
Linda Gilbert requested that weedy areas in the Promenades be cleaned
up.
Executive Session
Board
Motion: Tom Maslanka motioned to adjourn to Executive session, David
Derbyshire seconded. The motion was passed by unanimous voice vote at
9:35 p.m.
Board
Motion: Marg Hough motioned to adjourn the Executive session, Joan
Dudas seconded. The motion was passed by unanimous voice vote at 9:40
p.m.
Adjournment
Board Motion: There being no further business, Dean Degl’Innocenti
motioned to adjourn the meeting, Gail Robinson seconded. The motion
was passed by a unanimous voice vote; the meeting was adjourned at
9:45 p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
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