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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday June 10, 2008
President, Peter Bakas called the meeting to order at 7:40 PM in the
Board conference room at the Lisle Village Hall. Board members
present: Peter Bakas, John Charicki, Joan Dudas, Rodd Elges, Marg
Hough, Julie LaFond, Betty Long. Board members excused: Pat Coughlin-Schillo,
Craig Donofrio, Gerry Jackson, Terri Kolman, Les Lavin, Gail
Robinson. Board members absent: Rob Getz, Linda Gilbert.
Management: Joanne Broda. Paula Gleason was Recording Secretary. A
quorum was not present, but proxy votes were on file from Les Lavin
for the motions.
Open
Forum
Two Surrey Ridge residents were in attendance to discuss an issue
of encroachment of the GTIA trail on their lot lines at SR38 and
SR39. The Board approved the Maintenance Committee recommendation
that an approximate 6 inch wide, 10 foot in length section, be removed
to eliminate the encroachment. The Board also affirmed that the GTIA
will allow the Village of Lisle to cut a small section of the trail
near this same area to allow relocation of a problematic drain. GTIA
will take responsibility to patch the cut.
Minutes
of the Prior Meeting:
Minutes of the prior meeting were reviewed.
Board Motion: Julie LaFond moved to approve the minutes of the May
meeting, Joan Dudas seconded. The motion was passed by a unanimous
show of hands and proxy votes on file prior to the meeting, for
approval.
Treasurer's
Report
John Charicki reviewed the May Balance Sheet and Income and Expense
Statement. John noted that one of the replacement fund CD’s will
mature on 6/27/08 in the amount of $48,397.
Board Motion: Rodd Elges motioned to move the replacement funds in the
amount of $48,397 to the Lisle Wall Street checking account with 2.53%
interest, Julie LaFond seconded. Motion was passed by a unanimous show
of hands and proxy votes on file prior to the meeting, for approval.
Board Motion: Marg Hough motioned to accept the check register
expenditures of $27,271.80 for June, Betty Long seconded. Motion was
passed by a unanimous show of hands and proxy votes on file prior to
the meeting, for approval.
Management Report
Telephone log line items were reviewed.
Management stated that on May 19, one release of lien and 21 liens
were recorded against unpaid assessment accounts.
The GTIA rain barrel, Serenity, as submitted by Carol Carls, is on
display at Traviata, 1111 Burlington Ave., Suite 101.
Management submitted requests for proposals to four contractors for
the concrete work to be done on trail section E3-1. Only bid received
was from Kellogg Concrete to remove 215 linear feet of asphalt,
install a 4” gravel base and 4” of concrete with fiber mesh for
reinforcement at a cost of $8,980. Proposal was submitted to
Maintenance Committee for review.
Management submitted bid requests to three contractors to improve a
current retaining wall. Two proposals were submitted: Greg Moore @
$1,485 and Home Landscape Materials @ $1,650. Proposals were
submitted to Maintenance Committee for review.
It was noted that the meeting location for the July and August
meetings will also be in the board room at the Lisle Village Hall.
Management noted there was one new sale in May in the College Green
apartment-condo conversion.
Management reported that there were no new sales in May in the Torrey
Pines conversion.
Management provided a list of May 2008 newcomers. Board Directors are
encouraged to call on newcomers in their respective areas.
Finance Committee
No report.
Maintenance Committee
In Les Lavin’s absence, a copy of the June 5th Maintenance Committee
meeting issues, discussions and recommendations was distributed for
Board review. The Maintenance Committee made recommendations, as
recorded earlier in the meeting under Open Forum, regarding an
encroachment issue.
The Maintenance Committee reviewed the two proposals for the retaining
wall improvements and recommended the Greg Moore proposal.
Board Motion: Julie LaFond moved to accept the Greg Moore proposal as
submitted for retaining wall improvements in the amount of $1,485,
Rodd Elges seconded. The motion was passed by a unanimous show of
hands and proxy votes on file prior to the meeting, for approval.
Maintenance Committee reviewed the Kellogg Concrete proposal to
replace section E3-1 with concrete and recommended the proposal be
accepted. This is already a budgeted item.
The Trail Segment Evaluation Report was discussed in detail and since
this is a budgeted item, the Maintenance Committee recommended that
all ten critical areas be corrected.
Maintenance Committee suggested that Management direct our contractor
to terrace the berms, where possible, for the planting area on the SE
corner of College and Green Trails, and other areas as necessary to
retain water.
Management was directed to discuss options with residents of adjacent
properties regarding maintenance issues of shrubs planted on the berm
near the NE corner of College and Green Trails.
Retaining blocks behind the utility box on the SE corner of College
and Green Trails need to be restacked. Management will direct Greg
Moore to make the necessary repairs.
Greg Moore submitted a bid of approximately $600 for labor to mulch
the approximate 100 new trees and shrubs along College Road.
Management will negotiate a price with Piper to deliver approximately
18 yards of double-processed mulch to the pine grove. Mulch will be
applied by Maintenance Committee and Board volunteers.
A large container of Preen will be installed between rows in the
nursery area. Row 7 in the nursery is very shady and should be
eliminated this year. Small trees growing there could be transplanted
to other rows in the fall when larger trees are transplanted to
College Road.
Management will advise our landscape contractor to mow the taller
grass adjacent to the planted rows in the nursery area.
Communications Committee
Marg Hough submitted an amended Newsletter Editor Job description.
Board Motion: Betty Long moved to accept the amended Newsletter
Editor Job description, Joan Dudas seconded. The motion was passed by
a unanimous show of hands and proxy votes on file prior to the
meeting, for approval.
Parks
Committee
In Pat Coughlin-Schillo’s absence, Marg Hough noted that no GTIA Board
member attended the May Lisle Park District Board meeting. It was
reported that Valley Forge Park has been vandalized and an article
regarding this situation will be published in the newsletter. It was
suggested that Pat Coughlin-Schillo email a schedule to all Board
members of Board volunteers who agreed to attend upcoming Park
District meetings.
Nominating Committee
No report.
Old Business - New Business
None.
Board Member Area Reports
Area C – Marg Hough requested Management inspect a common area on
Abbeywood, off of College, that contains numerous anomalies.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
Signature on File
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