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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday June 9, 2009
President,
Peter Bakas called the meeting to order at 7:40 PM at Lisle Village
Hall. Board members present: Peter Bakas, Pat Coughlin-Schillo,
Marisa DeAngelis, Rodd Elges, Linda Gilbert, Don Helgeson, Marg Hough,
Terri Kolman, Julie LaFond, Les Lavin, Christy McGovern, Roxanne
Nagel, Michael Olson. Board members absent: Rob Getz, Gerry Jackson.
Management: Joanne Broda. Paula Gleason was Recording Secretary. A
quorum was present.
Open
Forum
Former Board
member, Joan Dudas, addressed the Board complimenting them on the
dedicated work they do for the association and thanked new Board
members for their participation. On behalf of the Board, Peter Bakas
presented a plaque of appreciation to Joan to commemorate her 15 years
as a Board member, serving as Vice President for 5 years, as Treasurer
for 3, Board Secretary for one year and serving on various committees
and special projects.
Minutes
of the Prior Meeting:
Minutes of the
May meeting were reviewed.
Board Motion:
Julie LaFond moved to approve the May minutes, Don Helgeson seconded.
The motion was passed by unanimous voice vote.
Treasurer's
Report
Don Helgeson
reviewed the May Balance Sheet and Income and Expense Statement.
Board Motion:
Rodd Elges motioned to accept the revised check register expenditures
of $31,389.47 for June, Michael Olson seconded. The motion was passed
by unanimous voice vote.
Management Report
Telephone log
line items were reviewed.
Management noted
that 20 liens were recorded on May 19th for delinquent assessments, at
a cost of $800.
Management noted
that completed bird baths for the Lisle art project as previewed on
Wednesday, May 27th at the Lisle Hilton are now on display throughout
the Village. The GTIA entry, “Birds of a Feather”, created by Roxanne
Nagel, is lovely and on display at the Village Hall through September
21st. Bird baths will be auctioned off on September 23rd at Bobak’s.
Management
reported that Steve Piper’s Tree Service quoted $660 for the removal
of four pine trees, two small voluntary trees and trimming up two
deciduous trees at the west sign accent area at Green Trails Drive and
Naper. Piper was requested to proceed with the removal and let Greg
Moore know as soon as the trees are out so that he would be able to
begin his work; estimated work date of 6/8. In conjunction with this
project, Management secured a hydrant meter from the Village of
Lisle. Deposit for the meter was $250.00.
Management
requested two proposals for the removal and replacement of a section
of trail in HF5, along the Four Lakes fence. Only one quote was
received, from Kellogg Concrete, in the amount of $34,890. Work would
commence, weather permitting, as soon as possible.
Board Motion:
Don Helgeson moved to approve the Kellogg Concrete proposal for the
removal and replacement of 811 ft of trail in HF5, along the Four
Lakes fence, at a cost of $34,890, Terri Kolman seconded. The motion
was passed by unanimous voice vote.
Related to this
trail work, Gregg Moore’s proposal for restoration after overlay and
concrete work is completed; a total of 2,253 linear feet is $1,875,
less than $.84 per ln ft.
Board Motion:
Rodd Elges moved to accept the Gregg Moore proposal as submitted, in
the amount of $1,875, for restoration of 2,253 linear feet of trail
overlay and mulching of designated trees, Terri Kolman seconded. The
motion was passed by unanimous voice vote.
Management
secured two proposals for the asphalt overlay work on this project.
Proposals received from Illini Suburban and from L & N Paving were at
a lineal foot cost of $11.40. After discussion, the consensus of the
Board was to award the contract to Illini Suburban, who is also doing
the sealcoat work.
Board Motion:
Marge Hough motioned to accept the Illini Suburban proposal for the
asphalt overlay of approximately 1,442 linear feet, at a cost of
$11.40 per ln ft, Roxanne Nagel seconded. The motion was passed by
unanimous voice vote.
Management
requested Gregg Moore for a cost to mulch the new pines and grove
transplants put in last fall, a total of 53 trees; as done last year.
In preparation for the mulch, Management widened the tree rings with a
round-up application. The proposed cost is $673.
Board Motion:
Julie LaFond motioned to approve the Gregg Moore proposal in the
amount of $673 for mulching, Terri Kolman seconded. The motion was
passed by a unanimous voice vote.
Board Motion:
Marge Hough motioned to increase the dollar amount that Management may
spend, with the verbal approval of the GTIA President, or if he is not
available, the GTIA Vice President, from $500.00 to $1,000.00 per
expense, Julie LaFond seconded. The motion was passed by unanimous
voice vote.
Management noted
that there was one new sale in May for the College Green
apartment-condo conversion.
Management
reported that there were no new sales in May in the Torrey Pines
conversion.
Management
provided a list of May 2009 newcomers. Board Directors are encouraged
to call on newcomers in their respective areas.
Finance Committee
Board members
were requested to review any issues or projects to be included in next
year’s budget and inform the Finance Committee of those requests prior
to preparation of the budget this fall.
Maintenance Committee
No report.
Communications Committee
No report.
Parks
Committee
PatCoughlin-Schillo announced she will email park evaluation forms to
Board members. Evaluations should be completed and returned to Pat,
with a copy to Management, prior to the August 11th Board meeting.
Marg Hough
reported that the Park District is looking at Woodland Park for
improvement to 3 playable soccer fields and off-street parking.
Nominating Committee
No report.
Old Business - New Business
No report.
Board Member Area Reports
Area F – Christy
McGovern reported that Tanglewood Park is over-run with mosquitoes.
Executive Session
Board Motion:
Marg Hough motioned to adjourn to Executive session, Roxanne Nagel
seconded. The motion was passed by a unanimous voice vote at 8:20 p.m.
Board Motion:
Julie LaFond motioned to adjourn the Executive session, Terri Kolman
seconded. The motion was passed by a unanimous voice vote at 8:25 p.m.
Adjournment
Board Motion:
There being no further business, Julie LaFond motioned to adjourn the
meeting, Terri Kolman seconded. The motion was passed by a unanimous
voice vote; the meeting was adjourned at 8:26 p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
Signature on File
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