|
GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday July 20, 2003
President, Peter Bakas, called the meeting to order at 7:35 PM. Board
members present: Peter Bakas, Diana Cygan, Joan Dudas, Linda Gilbert,
Marge Hough, Betty Long, Joe Masek, Jonni Miklos-Finch, Jeff
Quasney. Board members excused: Tim Dudas, Lloyd Hendrickson, Gerry
Jackson, Les Lavin, Tom Maslanka, Dawn Soukup. Management: Joe and
Joanne Broda. Paula Gleason was Recording Secretary. A quorum was
present.
Open
Forum
None
Minutes
of the Prior Meeting:
Minutes of the prior meeting were reviewed.Board Motion: Diana
Cygan moved to approve the minutes of the June meeting, Marge Hough
seconded. The motion was passed by unanimous voice vote.
Treasurer's
Report
Joe Masek reviewed the Balance Sheet and Income and Expense
Statement, noting that the two maturing CDs in the operating account
will be invested in money market accounts in several banking
institutions.
Board Motion: Betty Long moved to accept the revised check register
expenditures of $37,138.13 for July, Joan Dudas seconded. The motion
was passed by unanimous voice vote.
Management
Report
Telephone log line items were discussed and reviewed. A resident was
injured while riding his bike under a low hanging branch. Article was
published in the July newsletter requesting residents to inspect and trim
their trees and bushes accordingly. It was further suggested that a similar
article be included in the October newsletter to correspond with the Village
brush pick-up program.
A proposed agreement drawn up by the association attorney relative to
the trail encroachment on HF5036 was presented. The agreement
indicates the trail will be moved next year to minimize the
encroachment, the area surveyed and the information added to an
easement agreement for recording.
Board Motion: Marge Hough motioned to approve executing the agreement
as presented, Jonni Miklos-Finch seconded. The motion was passed by
unanimous voice vote.
Management reported an update on the relief sewer project, which
included a copy of correspondence to the Village of Lisle Engineer
requesting monetary compensation for GTIA damaged trails.
Proposals were reviewed for the gazebo area concrete work. Pattern
Paving submitted a quote approximately a $1,000 less than the next
bid.
Board Motion: Betty Long moved to accept the Pattern Paving proposal
for the basic work in the amount of $2,700, Joe Masek seconded. The
motion was passed by unanimous voice vote.
Management also discussed replacement of the wooden benches for the
Gazebo with recycled plastic benches. The consensus was that all
Board members should inspect the existing benches within the next two
weeks, and advise Management of their yes or no opinion for
replacement or repair of existing benches.
Additional funds are needed for plant material and mulch at the
Tyrnbury entrance island. The additional expense of $400 was approved
by a ten to three phone poll vote from Board members.
Management presented a proposal from Greg Moore for restoration along
the new trails at a cost of $2.15 per linear foot, the same as last
year.
Board Motion: Betty Long motioned to accept the Greg Moore proposal as
submitted in the amount of $2.15 per linear foot, Diana Cygan
seconded. The motion was passed by unanimous voice vote.
Management received payment from one of the delinquent accounts and
two others have been sold. It is anticipated funds will be collected
at closing.
Management noted that the light pole reserve supply has diminished to
one and recommended replacements.
Board Motion: Jonni Miklos-Finch motioned to approve the purchase of
four additional light poles, Joan Dudas seconded. The motion was
passed by a unanimous voice vote.
Management reported the American flags at Naper and Abbeywood were
vandalized for the second time. Discussion was initiated that the
installation of flags on holidays should be timed in unison. Jeff
Quasny volunteered to put up all of the flags simultaneously at their
designated sites on the appropriate holidays. Peter Bakas, Marge
Hough and Betty Long volunteered to be back ups for this ongoing
project.
Finance Committee
No report
Maintenance Committee
In Les Lavin’s absence, Joe Broda reported that work would commence on
the last area of trail extension at Sleepy Hollow. Information
letters will be sent to all residents of that area indicating that
they must move or lose landscaping and/or sprinklers within one foot
on each side of the excavation work.
Communications Committee
Marge Hough provided a copy of the website policy adopted 2/13/01 that
should be included in each board member’s binder. Marge noted that
the Webmaster has been ill, however, a new homepage is being created.
Also, the balloon sculpture pictures will soon be posted on the
website. Procedures for content and distribution of board meeting
minutes were reviewed. In summary, the recording secretary will take
minutes and provide a draft by the 20th of the month to the President;
the president will provide revisions and/or approval and return the
minutes to the recording secretary by the 27th of the month. The
recording secretary will make the appropriate revisions and forward to
management by the 1st of the following month. Management will present
these minutes at the next Board meeting for approval. The recording
secretary will make any additional corrections and forward the
approved minutes to the editor of the newsletter for publication in
the next issue and to the webmaster for posting on the GTIA website.
Parks Committee
Linda Gilbert will provide Park District inspection forms to each
Board member for their respective assigned GTIA Park.
Old
Business/New Business
The following area Board member terms will be open for the next
election: E, G, H, I, J and O.
The Board of Directors picnic is scheduled for August 24.
The Board meeting next month will be held at the Lisle Park District
Community Center.
Adjournment
Board Motion: There being no further business, Linda Gilbert moved to
adjourn the meeting, Jeff Quasny seconded. The motion was passed by
unanimous voice vote.
The meeting was adjourned at 9:50 p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
|
