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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday July 12, 2005
President, Peter Bakas, called the meeting to order at 7:30 PM at the
Village of Lisle Police Department Officer Training Room. Board
members present: Peter Bakas, John Charicki, David Derbyshire, Wendy
Elwood, Rob Getz, Marge Hough, Gerry Jackson, Les Lavin, Betty Long,
Tom Maslanka, Gail Robinson. Board members excused: Joan Dudas, Tim
Dudas, Linda Gilbert, Marty Volpe. Management: Joe and Joanne Broda.
Paula Gleason was Recording Secretary. A quorum was present.
Open
Forum
None.
Minutes
of the Prior Meeting:
Minutes of the prior meeting were reviewed. It was requested to
change the word “home” to “office”, under roll call. There was a
request to strike “Long” after the name Les Lavin in the first page of
the Greg Moore Board Motion. On the second page, references to quotes
and proposal for 500 booklets should state declaration booklets. The
reference to square feet on the last page should be to linear feet.
Board Motion: Betty Long moved to approve the amended minutes of
the June meeting, Les Lavin seconded. The motion was passed by
unanimous voice vote.
Treasurer's
Report
In Joan Dudas’ absence, Peter Bakas reviewed the June Balance Sheet
and Income and Expense Statement.
Board Motion: Marge Hough motioned to accept the revised check
register expenditures of $60,192.31 for July, David Derbyshire
seconded. The motion was passed by unanimous voice vote.
Board Motion: Gerry Jackson motioned to approve an additional check
#5687 to the June check register in the amount of $3,000.00 for down
payment to Tony’s Concrete, Gail Robinson seconded. The motion was
passed by unanimous voice vote.
Management Report
Telephone log line items were reviewed.
Management submitted a copy of the amended proposal from Tony’s
Concrete. Relative to the concrete work, an additional 5x5 section
needs replacement and will be included at an added cost of
approximately $160. Asphalt trail replacement has begun and the two
smallest areas, HF2 and SR2, have been completed.
Management presented a copy of the auditor’s amended Notes to
Financial Statements for review. It was suggested that Management
contact the Lisle Savings Bank directly and request that the bank
issue a letter detailing how the GTIA accounts are collateralized.
Management distributed a copy of a letter from the VOL in reference to
the installation of a guardrail along Abbeywood as it turns north
after Trinity. After submission of some engineering research, input
from several Board members and much discussion, the consensus of the
Board was that if a guardrail is installed, the rail should be
installed next to the road and away from the path.
The August Board meeting will be held at Steeple Run Club House. The
Board agreed that the September meeting should be held at the Village
of Lisle Police Station Training Room.
Management noted that a delinquent property (HPT062) was sold at
foreclosure. A prorated invoice for 2005 has been sent to the new
owner, however, 68 days of 2005 plus the 2004 assessment,
administrative fee and legal fee are uncollectible.
Board Motion: Gerry Jackson motioned to remove the 2004 fees in the
amount of $206 and the 2005 amount of $27.95 from the record and deem
them uncollectible, John Charicki seconded. The motion was passed by
unanimous voice vote.
Management provided a list of June 2005 newcomers. Board Directors
are encouraged to call on newcomers in their respective areas.
Finance Committee
The finance committee will schedule a meeting following the outcome of
the maintenance committee meeting.
Maintenance Committee
Les Lavin suggested that the committee meet on Wednesday, July 27th at
7 PM to discuss projects for inclusion in the 2006 budget. Management
will email confirmation of the meeting date. Rob Getz obtained quotes
for numbers to be installed on light poles; however, the sizes seemed
large. Management volunteered to measure the poles.
Communications
Committee
No report.
Parks
Committee
Betty Long distributed Park District Inspection forms, which are to be
completed and returned to Management prior to the August Board
meeting.
Nominating Committee
Rob Getz noted the committee had not met. Betty Long submitted an
amended article for the Pathfinder regarding elections. It was
suggested to request that applicants include a brief bio of 2 or 3
paragraphs on their application. Betty will amend this article and
email to Management for inclusion in the November issue of the
Pathfinder.
Old Business - New Business
Betty Long submitted quotes for printing of the welcome brochures.
The consensus of the Board was to print 500 copies of the welcome
brochure in two-color, 8-page format for an approximate cost of $650
to $700.
Board members reviewed a letter from the Association’s attorney
related to maintenance of paths at Hidden Lakes. Following much
discussion, it was concluded that Peter Bakas would contact the
attorney for clarification on several items.
Board member photographs were taken for posting on the website.
Board Member Area Reports
No
reports.
Adjournment
Board Motion: There being no further business, Tom Maslanka motioned
to adjourn the meeting, Marge Hough seconded. The motion was passed
by a unanimous voice vote; the meeting was adjourned at 9:00 p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
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