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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday July 11, 2006
President, Peter Bakas, called the meeting to order at 7:30 PM at the
Village of Lisle Conference Room. Board members present: Peter Bakas,
John Charicki, Dean Degl’Innocenti, Joan Dudas, Wendy Elwood, Marg
Hough, Gerry Jackson, Les Lavin, Betty Long. Board members excused:
David Derbyshire, Rob Getz, Linda Gilbert, Tom Maslanka, Gail
Robinson. Board member absent: Tim Dudas. Management: Joe and
Joanne Broda. Paula Gleason was Recording Secretary. A quorum was
present.
Open
Forum
None.
Minutes
of the Prior Meeting:
Minutes of the prior meeting were reviewed. Under
Communications Committee, request was made to change phrase in the
first sentence from: “after conversion to pdf to post the Pathfinder”
to: “to convert to pdf and post the Pathfinder”.
Board Motion: Dean Degl’Innocenti motioned to approve the amended
minutes of the June meeting, John Charicki seconded. The motion
passed by unanimous voice vote.
Treasurer's
Report
Joan Dudas reviewed the June Balance Sheet and Income and Expense
Statement.
Board Motion: Betty Long motioned to accept the revised check register
expenditures of $39,186.75 for July, Gerry Jackson seconded. The
motion passed by unanimous voice vote.
Management Report
Telephone log line items were reviewed.
Management stated that Abbeywood Apartments are going condo; and, as
units are sold, assessment income will be generated from each unit
owner, as opposed to collectively from the leasing agent.
Regarding the HF1024 retaining wall, management stated that Greg Moore
could include drainage materials in his proposal, but it would
increase the original cost. Les Lavin discussed with the resident the
Board’s decision to install a timber wall, however, the resident is
interested in a stone wall. A member of the Board volunteered to
pound down the protruding stakes. The consensus of the Board is that
due to budgetary restraints, action on this matter will be taken at a
future time.
Management reported that the seal coat/crack fill work for the entire
subdivision is nearly completed.
Management has numbered all but fourteen of the trail light poles.
The Maintenance Committee and Management evaluated the 14 poles in
poor condition and determined that at least four of them should be
replaced immediately.
Board Motion: Gerry Jackson motioned to authorize Management to
purchase four replacement light poles, Joan Dudas seconded. The
motion passed by unanimous voice vote.
Management noted that Winters Landscape will replace the three dead
pine trees along College Road.
Management submitted a copy of Greg Moore’s 3-year proposal for accent
area maintenance. The current contract expires this year. There is no
proposed increase for 2007, a 3% increase for 2008 and no increase for
2009.
Board Motion: Joan Dudas motioned to approve the Greg Moore 3-year
proposal for accent area maintenance as submitted for 2007-2009, Marg
Hough seconded. The motion passed by unanimous voice vote.
Management supplied Board members with a synopsis of the July 3, 2006
power outage caused by a cable failure when the main feeder line was
struck by lightning.
Management provided a list of June 2006 newcomers. Board Directors
are encouraged to call on newcomers in their respective areas.
Finance Committee
The Finance Committee will meet at the Management office on July 17th
to further discuss a working long range planning document.
Maintenance Committee
Les Lavin had nothing further to report.
Communications
Committee
Marg Hough noted that Management submitted the final application and
fee to the Chamber of Commerce for a Green Trails float to be included
in the Village of Lisle 50th anniversary parade.
The Communications Committee has not yet received information on final
decorating details for the float.
Parks
Committee
Betty Long distributed Park Grounds Inspection Forms to Board members
and requested they inspect their respective park areas, including
lights, and return the completed forms to management prior to the next
Board meeting.
Volunteer Board member, John Charicki, planned to attend the most
recent Park District meeting but it was cancelled so he will attend
the next Park District meeting.
Betty Long provided copies of a draft description of the GTIA Parks
Committee to be included on the GTIA website. Following discussion a
few changes were noted for the Parks Committee description and
Management will submit the amended version for posting on the website.
Nominating Committee
In Rob Getz’s absence, Betty Long discussed the proposed article for
the Pathfinder regarding the pending eight vacancies on the Board in
the next election. The only change suggested was that potential
candidates’ resumes should be sent to Management for publication in
the October newsletter.
Old Business - New Business
Betty Long and Les Lavin narrated a slide presentation of their
progress for the landscape plan for College Road. The slides provided
planting suggestions for the first three focus areas, screening
possibilities and limitations along College Road, planned pruning for
parkway trees, how to improve soil retention for trees and planting
beds, strategies for planting beds, recommendations for mulching beds,
photographs of old mulched beds, mowing practices, and mowing
problems.
Prior to obtaining detailed price quotes, Betty and Les requested
input from the Board on planting bed methodology.
Board Motion: Peter Bakas motioned to approve the mulching rings
strategy rather than create new accent areas, Gerry Jackson seconded.
The motion passed by unanimous voice vote.
Management will obtain price quotes from Winters Landscape for 12-24
trees and will also contact the Oaks Board chairman as they may
consider adding on to our order to receive better pricing.
The August GTIA Board meeting will again be held in the VOL Board
Conference Room.
Board Member Area Reports
None.
Executive Session
None.
Adjournment
Board Motion: There being no further business, Joan Dudas motioned to
adjourn the meeting, Wendy Elwood seconded. The motion was passed by
a unanimous voice vote; the meeting was adjourned at 9:15 p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
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