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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday July 8, 2008
President, Peter Bakas called the meeting to order at 7:30 PM in the
Board conference room at the Lisle Village Hall. Board members
present: Peter Bakas, John Charicki, Pat Coughlin-Schillo, Craig
Donofrio, Rodd Elges, Rob Getz, Linda Gilbert, Gerry Jackson, Les
Lavin, Betty Long, Gail Robinson. Board members excused: Joan Dudas,
Marg Hough, Terri Kolman, Julie LaFond. Management: Joanne Broda.
Paula Gleason was Recording Secretary. A quorum was present.
Open
Forum
None.
Minutes
of the Prior Meeting:
Minutes of the prior meeting were reviewed; however, it was noted that
Roberts’ Rules only permitted for certain Board motions to be approved
by proxy. The proxy votes that were valid had been submitted by Board
member Les Lavin. It was also requested that lot numbers be included
in the description of a problem area referenced under Open Forum
Board Motion: Gerry Jackson moved to approve amendment to, and Board
motions of, the June meeting, Betty Long seconded. The motion was
passed by a unanimous voice vote.
Treasurer's
Report
John Charicki reviewed the June Balance Sheet and Income and Expense
Statement. John noted that the operating fund CD in the amount of
$153,615.51 will mature on 7/11/08 and one of the replacement fund
CD’s will mature on 7/13/08 in the amount of $117,708.57. The
consensus of the Board was to deposit these funds into the Wall Street
checking account until interest rates improve.
Board Motion: Rodd Elges motioned to accept the revised check register
expenditures of $28,307.94 for July, Gerry Jackson seconded. Motion
was passed by a unanimous voice vote.
Management Report
Telephone log line items were reviewed.
Management stated that work on the
concrete trail section should begin the week of 7/7. Sealcoat and
crackfill work is underway. Weather has been a problem due to so much
rain.
Greg Moore will begin work to improve a
current retaining wall no later than mid-July.
After reviewing the proposal from
Piper’s, which was received after the June meeting, the Board
consensus was to approve the Gregg Moore proposal of $960 compared to
Piper’s bid in the amount of $1,700, to put down mulch around the
small pines along College Road. This work is to be done no later than
the week of 7/14.
Management distributed copies of the
revised Delinquent Account Collection Policy to be placed in
directors’ binders.
It was noted that the meeting location
for the August meeting will also be in the board room at the Lisle
Village Hall.
Management suggested the Board may want
to consider a subsidy for the lawn maintenance contractor due to the
current high cost of gasoline.
Board Motion: Gerry Jackson motioned
to request Management issue a check to the lawn maintenance contractor
in the amount of $2,000.00 to cover additional fuel costs, Betty Long
seconded. The motion was passed by a unanimous voice vote.
Management noted there were no new
sales in June in the College Green apartment-condo conversion.
Management reported that there were no
new sales in June in the Torrey Pines conversion.
Management provided a list of June 2008
newcomers. Board Directors are encouraged to call on newcomers in
their respective areas.
Finance Committee
Finance and Maintenance Committees
will meet together prior to the September meeting.
Maintenance Committee
Les Lavin thanked the volunteers who
helped spread 18 cubic yards of mulch in the pine grove. Those
volunteers were Board members Peter Bakas, Rodd Elges, Les Lavin,
Betty Long and Gail Robinson; and interested residents Joe Broda, Don
Helgeson, Robin Murray, Brian Weaver and Steve Weaver. These
volunteers accomplished a lot of hard work in two hours…thank you!
Les also shared copies of the L&N
proposal in the amount of $18,032 to repair ten critical areas of
trail, which is already a budgeted expense.
Communications Committee
No report.
Parks
Committee
Pat Coughlin-Schillo shared a synopsis
of the June Lisle Park District Board meeting. Betty Long will attend
the Lisle Park District Board meeting in July and Linda Gilbert will
attend in August. Pat discussed the Park Evaluation Forms that need
to be executed by Board members. Pat then distributed a list of parks
and requested Board members volunteer to sign up for the appropriate
park or parks in their area. Evaluation forms will be sent out by
email to each Director and each completed form is due by next Board
meeting.
Nominating Committee
A list of open Board positions will be
submitted for inclusion in this month’s Pathfinder.
Old Business - New Business
None.
Board Member Area Reports
Area I – Gerry Jackson reported
observing many young teens “hanging out” after midnight. Gerry also
noted a lot of speeding in the area. Board members suggested Gerry
request a police spot check for speeding.
Executive Session
Board Motion: Rob Getz motioned to adjourn to Executive session, Pat
Coughlin-Schillo seconded. The motion was passed by a unanimous voice
vote at 8:35 p.m.
Board Motion: Gerry Jackson motioned to adjourn the Executive session,
Rodd Elges seconded. The motion was passed by a unanimous voice vote
at 8:45 p.m.
Adjournment
Board Motion: There being no further business, Linda Gilbert
motioned to adjourn the meeting, Craig Donofrio seconded. The motion
was passed by a unanimous voice vote at 8:50 p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
Signature on File
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