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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday August 10, 2004
President, Peter Bakas, called the meeting to order at 7:35 PM. Board
members present: Peter Bakas, Tim Dudas, Linda Gilbert, Marge Hough,
Gerry Jackson, Les Lavin, Betty Long, Tom Maslanka, Jonni
Miklos-Finch, Jeff Quasney. Board members excused: Diana Cygan, Joan
Dudas, Wendy Elwood, Marty Volpe. Management: Joe and Joanne
Broda. Paula Gleason was Recording Secretary. A quorum was present.
Open
Forum
None.
Minutes
of the Prior Meeting:
Minutes of the prior meeting were reviewed.
Board Motion: Tom Maslanka moved to approve the minutes of the July
meeting, Jeff Quasney seconded. The motion was passed by unanimous
voice vote.
Treasurer's
Report
In Joan Dudas’ absence, Peter Bakas reviewed the Balance Sheet and
Income and Expense Statement.
Board Motion: Betty Long moved to accept the revised check register
expenditures of $92,076.82 for August, Gerry Jackson seconded. The
motion was passed by unanimous voice vote.
Management
Report
Telephone log
line items were discussed and reviewed.
Due to the large amount of rain that has created excessive weed
growth, the lawn maintenance contractor has suggested another
fertilizer/weed application
in September.
Board Motion: Tim
Dudas moved to approve the extra fertilizer/weed application in
September, Les Lavin seconded. The motion was passed by
unanimous voice vote.
The trail replacement is under way and has been completed behind
Peppertree Court. A request for reimbursement has been submitted to
the Village of Lisle in the amount of $16,408.30 for the Peppertree
Court trail as compensation for damage done by the village’s
contractor.
Management has reserved the Board Room at the Steeple Run Clubhouse
for the September 14th Board meeting. The annual meeting on November
9th is scheduled in the Park District’s Board Room.
A problem was reported to management concerning deterioration of a
retaining wall behind PRM002. Management recommended that the
Maintenance Committee inspect the area and take measurements to
determine lot lines and research how much of the area is on common
ground.
Another problem was reported to management regarding weeds and dead
pines at Gardens Park. Management inspected the area, cut back some
of the blockage and the area is now being cleaned in its entirety by
both Greg Moore and Piper Tree Service.
Management distributed a list of July newcomers, categorized by area.
Again, it was noted that directors should add comments in their area
reports as to the new residents they have contacted.
Finance
Committee
In Joan Dudas’ absence, Peter Bakas reviewed the Finance committee’s
proposed 2005 budget. After a review of projected income, administrative
expenses, Maintenance Committee project recommendations and status of
reserves, the consensus of the Board was that an assessment increase will
not be necessary for 2005.
Maintenance
Committee
Les Lavin stated
that the maintenance committee has nothing new to report.
Communications
Committee
Marge Hough reported that articles for the Pathfinder would need to be
submitted early this month to accommodate the editor’s vacation
schedule.
Parks
Committee
Jeff Quasney will email Park District inspection forms for Board
members to complete for their respective assigned park(s). Jeff
Quasney resigned as Chairman of the Parks Committee.
Nominating Committee
Jonni Miklos-Finch again reviewed the draft Nominating Committee Job
Description as distributed to the Board last month.
Board Motion: Betty Long motioned to amend Jonni Miklos-Finch previous
motion to accept the Nominating Committee Job Description as presented
by deleting the following: Under Purpose of Committee, delete the
phrase ‘ “Do” its work’; Under Duties and responsibilities, delete
bullet point four, “Design and recommend a process for submitting a
slate of officers for board consideration; and under Reporting
procedures/schedule, delete Nov/Dec item, “Submit a recommended slate
of officers/directors for board consideration”. Jeff Quasney seconded
and the amended motion was passed by a unanimous voice vote.
Old Business - New Business
None.
Board Member Area Reports
Area K – Jeff Quasney reported that ten adults and four children had
volunteered to clean up weeds in several planting beds that needed
attention.
Executive Session
Board Motion: Marge Hough motioned to adjourn the regular meeting
and go into executive session to discuss the 2005 management contract,
the cost of which is to be included in the proposed budget, Betty Long
seconded. The motion was passed by a unanimous voice vote at 9:25
p.m.
Board Motion: The Board unanimously moved to increase the JRM
Properties, Inc. management contract from $48,142 to $49,104 for the
2005 budget.
Adjournment
With no further business, Peter Bakas adjourned the meeting at 9:30
p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
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