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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday August 9, 2005
In the absence of Peter Bakas, Vice President, Les Lavin called the
meeting to order at 7:30 PM at Steeple Run Clubhouse. Board members
present: David Derbyshire, Joan Dudas, Wendy Elwood, Rob Getz, Gerry
Jackson, Les Lavin, Tom Maslanka, Gail Robinson. Board members
excused: Peter Bakas, John Charicki, Tim Dudas, Marge Hough, Betty
Long, Marty Volpe. Board member absent: Linda Gilbert. Management:
Joe and Joanne Broda. Paula Gleason was Recording Secretary. A
quorum was present.
Open
Forum
None.
Minutes
of the Prior Meeting:
Minutes of the prior meeting were reviewed.
Board Motion: Gerry Jackson moved to approve the minutes
of the July meeting, David Derbyshire seconded. The motion was passed
by unanimous voice vote.
Treasurer's
Report
Joan Dudas reviewed the July Balance Sheet and Income and Expense
Statement.
Board Motion: Tom Maslanka motioned to accept the revised check
register expenditures of $54,588.67 for August, Gail Robinson
seconded. The motion was passed by unanimous voice vote.
Management Report
Telephone log line items were reviewed.
Concrete work on the trail has been completed. In addition, area 14
in SR is complete, a section of HF1 has been initiated and the section
in HF5 should be completed prior to 9/1/05.
Management presented the collateralization language supplied by Lisle
Savings Bank that will be included in the auditor’s amended Notes to
Financial Statements. Also, Management has received the tax return.
Management reported on a conversation that Peter Bakas had with Peter
Jagel regarding Mr. Jagel’s Legal Opinion. Mr. Jagel stood firm on
his original opinion that the GTIA may not expend funds for property
it does not own. This subject was tabled for further discussion at
the September Board meeting.
The September Board meeting will be held at Steeple Run Clubhouse, as
the Village of Lisle Police Station Training Room was not available.
Management provided an updated roster and a list of July 2005
newcomers. Board Directors are encouraged to call on newcomers in
their respective areas.
Finance Committee
The finance committee submitted for review a 2006 proposed budget.
Discussion was initiated regarding monies to be expended for the next
year’s audit.
Board Motion: Tom Maslanka motioned to authorize management to send
out a request for quote to the previous auditor for GTIA, Gerry
Jackson seconded. The motion was passed by unanimous voice vote.
After preliminary review, Management noted an error under
Miscellaneous Turf/Fertilization for the estimated end of 2005 and
that number will be amended to zero.
Much discussion ensued regarding the tree planting year-end expense
for 2005 and the budgeted amount for 2006 as many of the Scotch Pines
and Blue Spruces are infested with Zimmerman Pine Moth. Rob Getz has
obtained some preliminary quotes for 8 ft pine or Austrian pine trees
that come with a two-year warranty and watering maintenance. Since
the best time to plant these trees would be late October, and the
expense is within the 2005 budget, the Board requested Rob obtain a
written proposal for purchase, planting and maintenance of ten trees
for this year; that cost as approved would then be reflected in the
2005 year end amount. It was also agreed to increase the proposed 2006
budget amount for this line item to $12,000. A revised proposed 2006
budget will be submitted next month. In the interim, all Board
Directors are urged to review 2006 budget items.
Maintenance Committee
Rob Getz obtained revised quotes for numbers to be installed on light
poles, in the amount of $2.85 each x 205 plus tax for a total of
$623.69; however, Management suggested there might be a need for an
additional twenty. Delivery of the numbers would be approximate one
and a half weeks after the check has been received.
Board Motion: Gerry Jackson moved to approve the purchase of number
labels for the light poles in an amount not to exceed $750, Joan Dudas
seconded. The motion was passed by unanimous voice vote.
Communications
Committee
Board members requested that the Communications Committee research the
website being utilized by a realtor that seems to insinuate a direct
relationship with the GTIA. Tom Maslanka will also do some research
on this issue with the Realtors Association.
Parks
Committee
Management collected completed Park District Inspection Forms.
Nominating Committee
Rob Getz reported that the committee would be working on information
for the upcoming elections.
Old Business - New Business
None.
Board Member Area Reports
Area A -
Tom Maslanka reported that several Area A residents have expressed
displeasure concerning the process involved relating to the possible
installation of a guardrail along Abbeywood. It was suggested that
Tom Maslanka refer these individuals to the Village Manager for
further clarification.
Adjournment
Board Motion: There being no further business, Joan Dudas motioned to
adjourn the meeting, Gerry Jackson seconded. The motion was passed by
a unanimous voice vote; the meeting was adjourned at 9:00 p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
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