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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday September 9, 2003
President,
Peter Bakas, called the meeting to order at 7:35 PM. Board members
present: Peter Bakas, Joan Dudas, Tim Dudas, Lloyd Hendrickson, Gerry
Jackson, Les Lavin, Betty Long, Joe Masek, Tom Maslanka, Jonni
Miklos-Finch, Jeff Quasney. Board members excused: Diana Cygan,
Linda Gilbert, Marge Hough. Board member absent: Dawn Soukup.
Management: Joe and Joanne Broda. Paula Gleason was Recording
Secretary. A quorum was present.
Open
Forum
None
Minutes
of the Prior Meeting:
Minutes of the prior meeting were reviewed.
Board Motion: Betty Long moved to approve the minutes of the August
meeting, Jonni Miklos-Finch seconded. The motion was passed by
unanimous voice vote.
Treasurer's
Report
Joe Masek reviewed the Balance Sheet and Income and Expense
Statement, noting that management is looking for the highest rate of
interest on the $80,000 CD that will mature on September 13, 2003;
$50,000 will be invested and $30,000 will be used for operating
expenses.
Board Motion: Les Lavin moved to accept the revised check register
expenditures of $69,728.64 for September, Joan Dudas seconded. The
motion was passed by unanimous voice vote.
Management
Report
Telephone log line items were discussed and reviewed.
Management reported an update on the relief sewer project, noting that
National Kurb Kut had completed cutting the curb between PRM045 and
46. Reimbursement in the amount of $200 will be requested from the
Village of Lisle.
The benches and new sidewalks are now in place at the Gazebo.
The Park District will allow GTIA to use their Boardroom for the GTIA
September and November Board meetings.
Rainy weather caused delays for some of the trail work. The two areas
that still need trail replacement are around the Gazebo and in HF2.
In response to several reports of fallen tree branches, management
requested an opinion from the association insurance agent at
Nationwide on who is the responsible party in these matters. It was
the underwriter’s view that once a tree branch crosses a property
line, the responsibility to remove any downed portions of such branch
belongs to the other party and not the owner and that any damages
there from should be covered by that other party’s policy. However,
if a branch crosses the property line after breaking at the trunk, the
responsibility for clearing those up is the responsibility of the tree
owner.
The fence behind HF5016 had to be repaired for the third time. It was
suggested that these acts of vandalism be reported to the Police
Department.
Finance Committee
Joe Masek reported that the Finance Committee had met and prepared a
proposed 2004 budget, which was distributed to those in attendance.
Board Motion: Tim Dudas moved to increase line item by $19,000.00 for
Trail Replacement (Net) from the proposed $106,500 to $125,500, Gerry
Jackson seconded. The motion was passed by a 7 to 2 voice vote, with 2
abstentions.
Board Motion: Betty Long moved to decrease line item by $1,700.00 for
Trail Lighting/Repair from the proposed $9,700 to $8,000, Tom Maslanka
seconded. The motion was passed by a unanimous voice vote.
Maintenance Committee
Les Lavin and Joe Broda met with several residents affected by the
trail extension at HF2020-23 to explain the engineering plans to bring
back this area to its original drainage plan; Board members were given
a detailed map of the area. This will be the last section of trail to
be done.
Communications Committee
In Marge Hough’s absence, management noted that there are Board member
candidates for Areas G, I, and J, and there are no candidates for
Areas F, H and O.
Parks Committee
In Linda Gilbert’s absence, management reported that all Park District
inspection forms had been received from respective Board members and
forwarded to Linda Gilbert. Management will inquire if Linda has
forwarded the forms to the Park District.
Old
Business/New Business
Peter
Bakas received a request for Green Trails residents to participate in
a plan to spread the downtown holidays luminaries idea across the
entire village, by purchasing and putting out luminaries during the
holiday season. Peter forwarded the request for inclusion in the
Pathfinder.
The
October Board meeting will be held at Kennedy Jr. High.
Executive Session
The Board
adjourned to executive session to discuss the 2004 management
contract, the cost of which is to be included in the proposed budget.
Adjournment
The meeting was adjourned at 9:15 p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
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