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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday September 13, 2005
President Peter Bakas called the meeting to order at 7:35 PM at
Steeple Run Clubhouse. Board members present: Peter Bakas, John
Charicki, David Derbyshire, Joan Dudas, Wendy Elwood, Rob Getz, Linda
Gilbert, Marge Hough, Betty Long, Tom Maslanka, Gail Robinson, Marty
Volpe. Board members excused: Tim Dudas, Les Lavin. Board member
absent: Gerry Jackson. Management: Joe and Joanne Broda. Paula
Gleason was Recording Secretary. A quorum was present.
Open
Forum
None.
Minutes
of the Prior Meeting:
Minutes of the prior meeting were reviewed. It was requested that a
typo in the second paragraph under Finance Committee be corrected from
“month” to “moth”.
Board Motion: David Derbyshire moved to approve the amended minutes
of the August meeting, Gail Robinson seconded. The motion was passed
by unanimous voice vote.
Treasurer's
Report
Joan Dudas reviewed the August Balance Sheet and Income and Expense
Statement.
Board Motion: Marge Hough motioned to accept the revised check
register expenditures of $82,817.17 for September, Tom Maslanka
seconded. The motion was passed by unanimous voice vote.
The directors discussed a CD coming due on 9/19 at Cole Taylor Bank.
Board Motion: Marge Hough motioned to request Management to reinvest
this CD at the best possible interest rate at either Cole Taylor or
Lisle Savings Bank for a time period not to exceed 14 months, John
Charicki seconded. The motion was passed by unanimous voice vote.
Management Report
Telephone log line items were reviewed.
Trail replacement has been completed.
Management presented a quote in the amount of $1,750 from DeRaimo,
Hillger & Ripp for preparation of the 2005 audit and tax return.
Board Motion: Betty Long moved to accept the proposal as submitted
from DeRaimo, Hillger & Ripp to prepare the 2005 GTIA Audit and Tax
Return, Tom Maslanka seconded. The motion was passed by unanimous
voice vote.
Management reported on an increase from the DuPage County Recorder’s
office for the cost of recording fees and a new surcharge for all real
estate related documents. The cost to record or release a lien has
increased from $18 to $40. The fee for GIS increased from $3 to $12.
A surcharge of $10 has been added for all real estate documents.
These increases will be added to any delinquent accounts and those
owners will receive an invoice reflecting these charges. Management
will contact Attorney Peter Jagel to inquire about the statue of
limitations regarding liens and the costs involved for his office to
issue a written request for payment.
Management submitted a proposal from Piper’s Tree Service for pine and
deciduous trees to be planted along College Road as a comparison to
the quotes obtained by Rob Getz. Rob Getz will forward the written
proposal to Management, however, the quote he obtained was $350 each
for ten 8 foot spruce and white pines, including watering and a two
year guarantee. It was the consensus of the Board to move forward
with this purchase as discussed and agreed at last month’s Board
meeting.
Management has offered to apply the adhesive numbers delivered by Rob
Getz, to 207 trail light poles at a cost of $3.00 per pole.
Board Motion: Rob Getz moved to approve the Management proposal to
handle the application of the numbers to the light poles at a cost of
$3.00 per pole, Joan Dudas seconded. The motion was passed by
unanimous voice vote.
Management received information from the Park District that one of
their ponds has been identified as still belonging to GTIA.
Additionally, one or more ponds may still belong to the Village of
Lisle. Management will work with the Park District to establish what
needs to be done to correct these issues.
Management distributed a catalog of the benches to be auctioned during
Smile Days.
Management provided a list of August 2005 newcomers. Board Directors
are encouraged to call on newcomers in their respective areas.
Finance Committee
The finance committee submitted for review a revised 2006 proposed
budget.
Board Motion: Betty Long motioned to approve the proposed 2006 budget
for publication in the Pathfinder, Tom Maslanka seconded. The motion
was passed by unanimous voice vote.
Maintenance Committee
In the absence of Les Lavin, Joe Broda reported that Les has been
replacing boards in the gazebo and will continue to do so to
accomplish this project.
Communications
Committee
Marge Hough noted that she will research the website being utilized by
a realtor that seems to insinuate a direct relationship with the GTIA,
and also contact the realtor directly.
Parks
Committee
Betty Long indicated that she had delivered the completed Park
District Inspection Forms to the Park District and at that time, met
with Bob O'Brien and Kevin Bowen to discuss work to be accomplished by
the Park District.
Nominating Committee
Rob Getz reported that applications have been received from five
incumbent directors for the upcoming elections. There are still two
openings with no candidates. Ballots will be mailed out 45 days prior
to the Annual Meeting.
Old Business - New Business
None.
Board Member Area Reports
Area G -
Linda Gilbert reported that several Area G residents have expressed
displeasure concerning the removal of trees along College Road and
would like more information on a long-term plan for replacing and
planting trees in the area.
Executive Session
Board
Motion: Marge Hough motioned to adjourn the regular meeting to enter
into executive session, John Charicki seconded. The motion was passed
by unanimous voice vote at 8:40 pm.
Board
Motion: Betty Long motioned to approve the proposed 2006 salaries as
discussed in Executive Session for Management, Editor and Recording
Secretary, John Charicki seconded. The motion was passed by unanimous
voice vote.
Adjournment
Board Motion: There being no further business, David Derbyshire
motioned to adjourn the meeting, Joan Dudas seconded. The motion was
passed by a unanimous voice vote; the meeting was adjourned at 9:15
p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
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