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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday September 12, 2006
President, Peter Bakas, called the meeting to order at 7:30 PM at
Kennedy Jr. High School. Board members present: Peter Bakas, John
Charicki, David Derbyshire, Joan Dudas, Wendy Elwood, Rob Getz, Linda
Gilbert, Marg Hough, Les Lavin, Betty Long. Board members excused:
Gerry Jackson, Gail Robinson. Board members absent: Dean
Degl’Innocenti, Tim Dudas, Tom Maslanka. Management: Joe and Joanne
Broda. Paula Gleason was Recording Secretary. A quorum was present.
Open
Forum
A new resident to Heritage Farms 2 was in attendance to inquire
about GTIA fencing restrictions. The resident also requested if he
and his wife could host a Halloween Party in Sleepy Hollow Park. The
resident has received Park District approval for this activity. The
Board indicated that its approval was not necessary as this is Park
District property; however the Board complimented him on the plan and
suggested that he post an article in the next Pathfinder if he so
desired.
Minutes
of the Prior Meeting:
Minutes of the prior meeting were reviewed. An addition was requested
in the Board Motion under Old Business/New Business to the phrase “to
include watering as needed up to $480” to read: “to include watering
as needed up to $480 per cycle”.
Board Motion: Marg Hough motioned to approve the minutes of the
August meeting as amended, Linda Gilbert seconded. The motion passed
by unanimous voice vote.
Treasurer's
Report
Joan Dudas reviewed the August Balance Sheet and Income and Expense
Statement.
Board Motion: Betty Long motioned to accept the revised check register
expenditures of $45,402.57 for September, John Charicki seconded. The
motion passed by unanimous voice vote.
Management Report
Telephone log line items were reviewed. In response to a resident’s
suggestion that digital maps of the trails be installed on the
website, Rob Getz and Joe Broda offered to work with the webmaster,
Marilyn Kramer, to obtain cost estimates for this proposal.
Management noted the College Green Apartment-condo conversion is
proceeding.
Management requested Greg Moore to clean out weed growth in the pine
grove.
Management secured the Lisle Police Department training room, at no
charge, for June, July and the August 2007 Board meetings.
Management distributed copies of an article to be published in the
October newsletter that will explain the abbreviated letters listed
for each unit owner.
Management provided a list of August 2006 new residents. Board
Directors are encouraged to call on newcomers in their respective
areas.
Finance Committee
Joan Dudas reported that the Finance Committee reviewed the DeRaimo,
Hillger & Ripp 3-year audit and tax return preparation proposal and
recommends acceptance.
Board Motion: Betty Long motioned to accept the DeRaimo, Hillger &
Ripp 3-year audit and tax return preparation proposal in the amounts
of $1,750 for 2006; $1,875 for 2007; and $2,000 for 2008, David
Derbyshire seconded. The motion passed by unanimous voice vote.
Joan Dudas presented projections of GTIA finances. She then concluded
with the Finance Committee’s recommendation that the Board increase
the annual assessment by $20 for 2007. The increase would be the
first in four years. There was much discussion about the projections
and the recommended increase in
assessment.
Board Motion: Betty Long motioned to approve the proposed GTIA annual
assessment increase for 2007 from $150 to $170, Linda Gilbert
seconded. The motion passed by a voice vote of nine to one.
On behalf of the Finance Committee, Joan Dudas requested Board
approval for publication in the Pathfinder of the GTIA 2007 proposed
budget as presented by the Finance Committee.
Board Motion: Joan Dudas motioned to approve publication in the
Pathfinder of the GTIA 2007 proposed budget, David Derbyshire
seconded. The motion passed by unanimous voice vote.
Treasurer, JoanDudas, noted that a $44,000 CD will mature on 9/21/06.
Board Motion: Les Lavin motioned to roll-over the $44,000 maturing CD
at Lisle Bank for nine months, Marg Hough seconded. The motion passed
by unanimous voice vote.
Maintenance Committee
Les Lavin and Betty Long tagged 40 approximately 4-foot trees to be
transplanted tomorrow by Schwarz Nursery from the nursery to College
Road. Management presented a Winters Nurseries proposal for 6 foot
Austrian Pine, Colorado Spruce or Black Hill Spruce in the amount of
$275 each, or for 8 foot trees of the same varieties in the amount of
$340 each.
Board Motion: John Charicki motioned to approve the purchase of 20
6-foot trees (10 Colorado Spruce and 10 Black Hills Spruce) from
Winters Nurseries @$275 each, to be planted in October, Linda Gilbert
seconded. The motion passed by unanimous voice vote.
Les Lavin reported some Gazebo lattice boards may need replacement and
suggested using a plastic material lattice that would cost
approximately $250. The Board agreed the replacement should be
accomplished as soon as possible.
Communications
Committee
Marg Hough and Management distributed copies of details for the
pre-parade “staging area” and a map for floats to be included in the
Village of Lisle 50th anniversary parade. Marg requested that Board
members advise of participation. Family members are also welcome on
the float.
Parks
Committee
Volunteer Board member, David Derbyshire attended the most recent Park
District meeting which included discussion of their recent annual
audit. Park District meeting on September 21st will be attended by
volunteer Board member Gail Robinson; and the following meeting will
be attended by John Charicki.
Nominating Committee
Rob Getz noted that there are no candidates for Areas F, L or O for
the next election. Rob is in the process of editing candidate bios
that have been received for submission to the Pathfinder.
Old Business - New Business
None.
Board Member Area Reports
Area J, Wendy Elwood reported controversial signage installed in Area
J play areas; Board members suggested she discuss this issue with the
Park District.
Executive Session
Board
Motion: Marg Hough motioned to adjourn to Executive Session, Rob Getz
seconded. The motion was passed by a unanimous voice vote at 9:05
p.m.
Board
Motion: Wendy Elwood motioned to adjourn the Executive Session, David
Derbyshire seconded. The motion was passed by a unanimous voice vote
at 9:10 p.m.
Adjournment
Board
Motion: There being no further business, Joan Dudas motioned to
adjourn the meeting, Marg Hough seconded. The motion was passed by a
unanimous voice vote; the meeting was adjourned at 9:15 p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
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