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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday September 11, 2007
President, Peter Bakas, called the meeting to order at 7:30 PM at
Kennedy Jr. High School. Board members present: Peter Bakas, John
Charicki, Pat Coughlin-Schillo, Joan Dudas, Linda Gilbert, Marg Hough,
Gerry Jackson, Terri Kolman, Julie LaFond, Les Lavin, Betty Long, Gail
Robinson. Board members excused: Rodd Elges, Rob Getz, Tom Maslanka.
Management: Joanne Broda. Paula Gleason was Recording Secretary. A
quorum was present.
Open
Forum
None.
Minutes
of the Prior Meeting:
Minutes of the prior meeting were reviewed. Under Treasurer’s Report,
it was noted the CD was to rollover for 12 months, not 18 months.
Under Finance Committee, the first sentence should begin with, “Per
John Charicki’s request”.
Board Motion: Julie LaFond motioned to approve the minutes of the
August meeting as amended, Terri Kolman seconded. The motion passed
by unanimous voice vote.
Treasurer's
Report
John Charicki reviewed the August Balance Sheet and Income and Expense
Statement.
Board Motion: Betty Long motioned to accept the revised check register
expenditures of $43,188.74 for August, Joan Dudas seconded. The motion
passed by unanimous voice vote.
Board Motion: Marg Hough motioned to accept the revised check register
expenditures of $59,731.79 for September, Pat Coughlin-Schillo
seconded. The motion passed by unanimous voice vote.
Management Report
Telephone log line items were reviewed.
Management stated that there have been a total of 40 College Green
apartment-condo conversions, with 56 left to be converted.
Management reported that there have been a total of 8 Torrey Pines
conversions, with 16 left to be converted.
Management noted that all scheduled trail work has now been
completed. Restoration should be completed soon.
Management provided a 5-year analysis of liens filed vs. money
recovered from those liens.
In response to last month’s inquiry, Management contacted outside
legal counsel to inquire if it was a requirement to maintain minutes
of executive session. Our attorney stated that GTIA is a master
association governed by the Illinois Condominium Property Act which
does not require minutes of executive session.
Management reminded Board members of the Smile Days event Saturday,
September 15th where the art project benches would be auctioned at
3:00 PM.
Management distributed a list of August 2007 newcomers. Board
Directors are encouraged to call on newcomers in their respective
areas.
Finance Committee
John Charicki distributed revised copies of the GTIA 2008 proposed
budget as prepared by the Finance Committee.
Board Motion: Julie LaFond motioned to accept the proposed budget for
publication as submitted, subject to change after executive session,
Gerry Jackson seconded. The motion passed by unanimous voice vote.
Maintenance Committee
Les Lavin suggested a proposal to replace cedar wood in the Gazebo
with pressure-treated wood at an estimated cost under $1,000. A
written proposal will be submitted to Management this week. The
consensus of the Board was in the affirmative to accomplish this
project within the next two weeks.
Les Lavin and Betty Long distributed a site plan indicating where the
50 trees from the pine grove should be transplanted along College
Road. It was also agreed that Les and Betty should select an
additional 5 five-foot white pines from the pine grove to transplant
in a sparse area on the southwest side of College Road. Additionally,
the Board empowered Betty and Les to purchase appropriate deciduous
trees to be planted on the southeast side of College Road.
Communications Committee
Marg Hough stated that the Pathfinder Editor agreed with the
committee’s recommendations to increase the Pathfinder to at least 10
pages of content. In addition to the editor’s input, committee
members Terri Kolman and Paula Gleason agreed to submit relevant
articles monthly. After much discussion relating to paid ads and
unpaid classified ads in the newsletter, the matter was tabled for
further research by the committee.
Parks
Committee
Betty Long met with members of the Park District to review the Park
Grounds Inspection Forms submitted to them by GTIA. Several items
will be addressed this year and some are on the schedule for next
year. Marg Hough gave a synopsis of the most recent Park District
meeting. The Park District intends to enlarge their trails up to 8
feet in width. After much discussion, GTIA Board members requested
management send a letter to the Park District requesting that the park
paths be tapered where those paths meet with our GT paths which are
not as wide. Peter Bakas will attend the September 20 Park District
meeting.
Nominating Committee
In Rob Getz’s absence, Joanne Broda noted that there are still Board
candidate vacancies for areas F and O.
Old Business - New Business
None.
Board Member Area Reports
Gerry Jackson reported a pile of brush just off of New Albany, near
light pole 122.
Marg Hough reported a dead tree on Trinity.
Executive Session
Board Motion: Gerry Jackson motioned to adjourn to Executive Session,
Linda Gilbert seconded. The motion was passed by a unanimous voice
vote at 9:15 p.m.
Board Motion: Betty Long motioned to adjourn the Executive Session,
Teri Kolman seconded. The motion was passed by a unanimous voice vote
at 9:26 p.m.
Adjournment
Board Motion: There being no further business, Joan Dudas motioned to
adjourn the meeting, Julie LaFond seconded. The motion was passed by
a unanimous voice vote; the meeting was adjourned at 9:27 p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
Signature on File
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