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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday September 9, 2008
President, Peter Bakas called the meeting to order at 7:40 PM at
Kennedy Jr. High School. Board members present: Peter Bakas, Rodd
Elges, Rob Getz, Linda Gilbert, Marg Hough, Gerry Jackson, Julie
LaFond, Les Lavin, Betty Long, Gail Robinson. Board members excused:
Pat Coughlin-Schillo, Craig Donofrio, Joan Dudas, Terri Kolman.
Management: Joanne Broda. Paula Gleason was Recording Secretary. A
quorum was present.
Open
Forum
None.
Minutes
of the Prior Meeting:
Minutes of the prior meeting were reviewed.
Board Motion: Gerry Jackson moved to approve minutes of the August
meeting, Marg Hough seconded. The motion was passed by a unanimous
voice vote.
Treasurer's
Report
Peter Bakas reviewed the August Balance Sheet and Income and Expense
Statement.
Board Motion: Rodd Elges motioned to accept the revised check register
expenditures of $43,475.17 for September, Gerry Jackson seconded.
Motion was passed by a unanimous voice vote.
Management Report
Telephone log line items were reviewed.
Management stated that L&N Paving has completed all of the trail work
scheduled for this year. Gregg Moore is doing the restoration work
along these trail sections.
Spring-Green will apply broad-leaf weed killer to the Creeping Charlie
infiltration, referenced in the August Board of Directors minutes,
during the week of 9/14.
Management recommended an additional mowing cycle the week of August
17th due to the long grass; recommendation was verbally approved by
President Peter Bakas.
Due to a scheduling conflict at Kennedy Jr. High, the October Board
meeting will be held in the Board conference room at Lisle Village
Hall.
Management asked if the Board was interested in a fall root
feed/insect control application by Spring-Green, for the pines on
College Road, at a cost of $1,627.50. Consensus of the Board was in
the affirmative.
Management noted there were five new sales in August in the College
Green apartment-condo conversion.
Management reported that there were no new sales in August in the
Torrey Pines conversion.
Management provided a list of August 2008 newcomers. Board Directors
are encouraged to call on newcomers in their respective areas.
Finance Committee
Peter Bakas discussed the recommendations of the joint Maintenance and
Finance Committee meeting held on August 13 to prepare the GTIA 2009
Budget.
Board Motion: Betty Long motioned to accept the GTIA 2009 proposed
Budget for publication in the November newsletter, Gerry Jackson
seconded. Motion was passed by a unanimous voice vote.
Maintenance Committee
Les Lavin noted that the Maintenance Committee commenced its review of
renewal proposals received from the current vendors for the 2010 Lawn
Mowing Contract and the 2010 Landscape Maintenance Contract. The
committee wanted more information and would not make a recommendation
at this time.
The Maintenance Committee reviewed the sealcoat and crackfill 2009
proposal from Illini Suburban and recommends approval.
Board Motion: Gerry Jackson motioned to accept the Illini Suburban
2009 proposal as submitted, Marg Hough seconded. Motion was passed by
a unanimous voice vote.
Les Lavin further reported that the Maintenance Committee reviewed the
Schwarz Nursery proposal to transplant to College Road in the next
month evergreens from the Green Trails Nursery. Additionally,
proposals have been received from Schwarz and from Winters for the
purchase and planting of 6' evergreens also on College Road. The
Maintenance Committee recommended approval of the Schwarz proposals.
Board Motion: Julie LaFond motioned to accept the Schwarz proposals
for the purchase of 18 to 22 6' evergreens for planting on College
Road, and to also transplant there 35 to 45 evergreens and one 10'
pine from the GTIA Nursery, Rodd Elges seconded. Motion was passed by
a unanimous voice vote.
The Maintenance Committee reviewed a homeowner request for extension
of a walkway from their yard to the trail; committee recommends
approval.
Board Motion: Gerry Jackson motioned to accept the homeowner
landscaping request for lot 2 on Angel Lane, Julie LaFond seconded.
Motion was passed by a unanimous voice vote.
Les Lavin stated he had done some touch up work on the Gazebo, with a
brush, and strongly recommends that a brush application be applied the
next time the Gazebo needs stain, rather than a sprayer.
Communications Committee
Marg Hough reported that our new newsletter editor, Beth Haugeberg,
completed the September newsletter a few days early. Direct link email
addresses to get info to Beth are: pathfinderads@greentrails.org and
pathfinderarticles@greentrails.org.
Parks
Committee
Linda Gilbert Long shared a synopsis of the August Lisle Park District
Board meeting; Peter Bakas will attend in September.
Nominating Committee
On behalf of the Nominating Committee, Rob Getz reported Board
candidate applicants as follows:
Area C - 2 applicants; Area D - 3 applicants; Area H - 1 applicant;
Area K - 3 applicants; Area B - 1 applicant; Area F - 2 applicants
Areas M & O have no applicants. Applicant bios need to be received by
15th of this month for publication in the newsletter. Ballots are due
to be sent out October 1st.
Old Business - New Business
None.
Board Member Area Reports
None.
Executive Session
Board Motion: Marg Hough motioned to adjourn to Executive Session,
Julie LaFond seconded. Motion was passed by a unanimous voice vote at
8:40 p.m.
Board Motion: Julie LaFond motioned to adjourn the Executive
Session, Rodd Elges seconded. Motion was passed by a unanimous voice
vote at 8:45 p.m.
Adjournment
Board Motion: There being no further business, Marg Hough motioned to
adjourn the meeting, Linda Gilbert seconded. The motion was passed by
a unanimous voice vote at 8:50 p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
Signature on File
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