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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday Sept. 8, 2009
President, Peter Bakas called the meeting to order at 7:35 PM at
Kenney Jr. High School. Board members present: Peter Bakas, Pat
Coughlin-Schillo, Marisa DeAngelis, Don Helgeson, Marg Hough, Gerry
Jackson, Julie LaFond, Les Lavin, Roxanne Nagel, Michael Olson. Board
members excused: Rodd Elges, Linda Gilbert, Terri Kolman, Christy
McGovern. Board member absent: Rob Getz. Management: Joanne Broda.
Paula Gleason was Recording Secretary. A quorum was present.
Open
Forum
None.
Minutes
of the Prior Meeting:
Minutes of the
August meeting were reviewed.
Board
Motion:
Gerry Jackson moved to approve the August minutes, Pat Coughlin-Schillo
seconded. The motion was passed by a voice vote, with one abstention.
Treasurer's
Report
Don Helgeson
reviewed the August Balance Sheet and Income and Expense Statement.
Don noted that Management had been notified by Lisle Savings Bank
that as a result of a recent FDIC audit the bank will no longer be
allowed to collateralize GTIA accounts over the FDIC $250,000 limit.
Peter Bakas also noted that there is no cap to FDIC insurance on
checking accounts that pay less than .5% interest. There was
discussion among the Board about approaches to staying within the FDIC
limits on the accounts where the $250,000 cap applies. Management
researched other local interest rates available and set up the August
2009 maturing reserve fund CD at Park National Bank, at 2.2% interest.
Board
Motion:
Marg Hough motioned to accept the revised check register expenditures
of $80,816.78 for September, Julie LaFond seconded. Motion was passed
by unanimous voice vote.
Management Report
Telephone log
line items were reviewed.
Management noted
receipt of four partial payments and one payment in full for
delinquent assessments.
Management stated
that all trail work has been completed. Remaining work is the
restoration along the overlay and concrete trails.
Management
reported that only three applications have been received for the six
Board positions up for election.
Based on a
Maintenance Committee recommendation, Management requested Schwarz
Nursery to transplant 50 trees along College Road from the pine grove,
instead of 40; the additional cost will be $633. Also, five Diabolo
Ninebark shrubs will be purchased from Schwarz Nursery to be planted
in September across from the fire station along College Road; cost for
product and labor will be $392.
As requested by
the Board, Management obtained a Gregg Moore proposal to remove
existing out-of-control plant material around the Gazebo and install
new plantings at a cost of $1,952; and to remove existing Junipers,
transplant coneflowers and install hydrangeas along the pathway/bench
area at a cost of $582.
Board
Motion:
Les Lavin motioned to accept the Gregg Moore proposal for Gazebo
landscape improvements, as presented, in the total amount of $2,534,
Don Helgeson seconded. The motion was passed by unanimous voice vote.
Management also
obtained a Gregg Moore proposal for approximately 15 cubic yards of
topsoil and seed mix to fill in the low areas in the Wildwood Court
common area. Discussion ensued as to whether or not the total cost of
$1,988 included killing off of the existing goose grass. Management
will request Gregg Moore to clarify the proposal.
Management
distributed a three-year proposal from Robert J. Ripp & Associates for
the GTIA audit and tax returns for 2009, 2010 and 2011. Cost
proposals are $2,075, $2,150 and $2,200 respectively. Cost for the
2008 audit and tax return was $2,000.
Board
Motion:
Peter Bakas motioned to accept the Robert J. Ripp & Associates
three-year proposal for GTIA audit and tax returns, as presented,
Michael Olson seconded. The motion was passed by a voice vote of 9 to
1.
Management
presented an Illini Suburban Asphalt Maintenance proposal for sealcoat
and crack fill for 2010, at a cost of $.50/foot for sealcoat and
$.70/foot for crackfill.
Board
Motion:
Gerry Jackson motioned to accept the Illini Suburban Asphalt
Maintenance proposal for 2010 sealcoat and crack fill, as presented,
Marisa DeAngelis seconded. The motion was passed by unanimous voice
vote.
Management noted
that there were no new sales in August for the College Green
apartment-condo conversion.
Management
reported that there were no new sales in August in the Torrey Pines
conversion; there has been no activity here for over a year.
Management
provided a list of August 2009 newcomers. Board Directors are
encouraged to call on newcomers in their respective areas.
Finance Committee
Don Helgeson
presented the revised proposed 2010 Budget for review.
Board
Motion:
Julie LaFond motioned to approve the revised proposed 2010 budget be
published in the October newsletter, Don Helgeson seconded. The motion
was passed by unanimous voice vote.
Maintenance Committee
Les Lavin
reported that the Maintenance Committee did meet on Saturday, August
15th at 9 AM by the Fire Station at College and Green
Trails to assess where transplants and new trees should be planted.
As noted above, their recommendations for additional trees were given
to and implemented by Management.
Communications Committee
Marg Hough
convened the Communications Committee to review a proposal from the
newsletter editor for some revisions to the GTIA Newsletter Policy.
The committee presented their recommendations to the Board, however,
at this time, the Board declined to approve any newsletter policy
changes.
Parks
Committee
PatCoughlin-Schillo has been reviewing the completed park evaluation
forms; report still needs to be completed for Valley Forge. Pat will
report back to the Board after her presentation of these evaluations
to Aaron Cerutti at the Park District. Linda Gilbert attended the
August 20th Park District Board meeting.
Nominating Committee
In Rob Getz’
absence, Joe Broda stated that bios for board member applicants will
be published in the October Pathfinder.
Old Business - New Business
Don Helgeson
noted that a discussion by Pace to institute a service for
transporting customers to the train station from the St Margaret Mary
Church parking lot has been abolished.
Board Member Area Reports
No report.
Executive Session
Board
Motion:
Julie LaFond
motioned to adjourn to Executive Session, Don Helgeson seconded. The
motion was passed by a unanimous voice vote at 8:45 p.m.
Board
Motion:
Gerry Jackson
motioned to adjourn the Executive Session, Marg Hough seconded. The
motion was passed by a unanimous voice vote at 8:46 p.m.
Adjournment
Board Motion:
There being no
further business, Michael Olson motioned to adjourn the meeting,
Marisa DeAngelis seconded. The motion was passed by a unanimous voice
vote; the meeting was adjourned at 8:47 p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
Signature on File
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