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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday October 14, 2003
President, Peter Bakas, called the meeting to order at 7:35 PM. Board
members present: Peter Bakas, Diana Cygan, Marge Hough, Gerry Jackson,
Les Lavin, Betty Long, Jonni Miklos-Finch, Jeff Quasney. Board
members excused: Joan Dudas, Tim Dudas, Linda Gilbert, Lloyd
Hendrickson, Joe Masek, Tom Maslanka. Board member absent: Dawn
Soukup. Management: Joe and Joanne Broda. Paula Gleason was Recording
Secretary. A quorum was present.
Open
Forum
None
Minutes
of the Prior Meeting:
Minutes of the prior meeting were reviewed. It was requested to
make a change under Management Report regarding the insurance opinion,
from the “agent’s view” to the “underwriter’s view”. A request was
made to amend the Board Motion, following the Executive Session, to
read: “The Board unanimously moved to increase the 2004 budget for
Planned Expenses to $401,746.00 as approved in Executive Session.”
Board Motion: Betty Long moved to approve the minutes of the September
meeting as amended, Diana Cygan seconded. The motion was passed by
unanimous voice vote.
Treasurer's
Report
In Joe Masek’s absence, Management reviewed the Balance Sheet and
Income and Expense Statement, noting that $40,000 from the maturing CD
was invested at Cole Taylor for 12 months at 2.35% and the balance was
transferred to the Lisle Savings Money Market account to be used for
operating expenses.
Board Motion: Gerry Jackson moved to accept the revised check register
expenditures of $69,682.15 for October, Diana Cygan seconded. The
motion was passed by unanimous voice vote.
Management
Report
Telephone log line items were discussed and reviewed. The Board
thanked Gerry Jackson for his volunteer efforts to maintain the
recently planted saplings.
Management reported several problems regarding the HF2020-23 trail
extension. Plans submitted to the Village of Lisle for review of any
possible drainage issues were inadvertently sent to the Village’s
consulting engineer. Although the plans were approved, they should
not have been sent for review and there will be no charge to the
Association. The project may proceed with the proviso that the side
yard drainage be checked after work is completed.
Some cable and phone lines were cut. Cable main lines were marked,
but individual feed lines were not. Phone lines were buried very
shallow in the grassy area where the old trail ended. Tom also
questioned two of the elevation stakes set by the engineer. Following
an inspection by Les Lavin and Joe Broda, Tom was directed to follow
the engineer’s elevations.
One pine tree and a small magnolia tree, in the area behind HF2021 had
to be removed. A low-growing branch on a crab apple tree behind lot
23 also had to be removed.
During excavation, a property marker was discovered under the
asphalt. The new trail will be adjusted to clear the marker.
All replacement has now been completed.
Management requested approval to remove a large, diseased willow tree
behind SR2027 at a cost quoted by Pipers of $1,375.00.
Board Motion: Marge Hough motioned to remove the diseased willow tree
behind SR 2027 at a cost of $1,375.00 as submitted by Pipers, Gerry
Jackson seconded. The motion was passed by a unanimous voice vote.
Upon request, Piper’s Tree Service submitted a proposal in the amount
of $1,500.00 to clear the trail by raising trees over the trail to 7
feet, and clear two feet back along the trail, in areas covering half
of Woodglenn, Woodglenn (east), Heritage Farms 1 & 2, Woodglenn
Villages 1 and 2. The Board recommended that Management solicit bids
for the same work in the additional areas of Heritage Farms 3, 4 & 5,
not to exceed $4,000.00.
Management noted that there continue to be open positions for the
Board election.
Finance Committee
In Joe Masek’s absence, Management requested approval for publication
of the proposed 2004 budget.
Board Motion: Jonni Miklos-Finch moved to approve publication of the
proposed 2004 budget, Diana Cygan seconded. The motion was passed by a
unanimous voice vote.
Maintenance Committee
Nothing new to report.
Communications Committee
The Communications Committee will evaluate the newsletter editor job
description.
Parks Committee
In Linda Gilbert’s absence, Gerry Jackson offered to follow up with
the Park District about the Park District inspection forms.
Old
Business/New Business
Peter Bakas presented a proposal from Raimo, Hillger & Ripp to audit
next year’s financial statements and prepare related tax forms, in the
amount of $1,600 versus the $1,400 invoice presented for the last
three years.
Board Motion: Les Lavin motioned to approve the Raimo, Hillger & Ripp
proposal in the amount of $1,600, Diana Cygan seconded. The motion
was passed by unanimous voice vote.
The GTIA November Board meeting and annual meeting will be held in the
Board Room at the Park District.
Adjournment
Board Motion: There being no further business, Diana Cygan moved to
adjourn the meeting, Jeff Quasny seconded. Motion was passed by
unanimous voice vote. The meeting was adjourned at 8:10 p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
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