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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday Oct.13, 2009
President, Peter Bakas called the meeting to order at 7:35 PM at
Kenney Jr. High School. Board members present: Peter Bakas, Pat
Coughlin-Schillo, Don Helgeson, Marg Hough, Terri Kolman, Les Lavin,
Christy McGovern Roxanne Nagel, Michael Olson. Board members excused:
Linda Gilbert, Julie LaFond. Board member absent: Marisa DeAngelis,
Rodd Elges, Rob Getz, Gerry Jackson. Management: Joanne Broda. Paula
Gleason was Recording Secretary. A quorum was present.
Open
Forum
None.
Minutes
of the Prior Meeting:
Minutes of the
September meeting were reviewed.
Board Motion:
Don
Helgeson moved to approve the September minutes, Pat Coughlin-Schillo
seconded. The motion was passed by a unanimous voice vote.
Treasurer's
Report
Don Helgeson
reviewed the September Balance Sheet and Income and Expense Statement.
Board Motion: Marg Hough motioned to accept the revised check register
expenditures of $37,823.97 for October, Michael Olson seconded. Motion
was passed by unanimous voice vote.
Management Report
Telephone log
line items were reviewed.
Management noted receipt of three partial payments and four
payments in full for delinquent assessments.
Management reported
that one additional application has been received for the six Board
positions up for election. Applicant, Roger Sassen, was introduced at
the Board meeting and expressed his interest in becoming a GTIA Board
member.
New trees and grove
trees have been planted along College Road and look very nice.
Schwarz Nursery did some extra work at no charge, including pruning
some of the grove trees and moving several to a better growing
location.
Management obtained Gregg Moore clarification of the
proposal for approximately 15 cubic yards of topsoil and seed mix to
fill in the low areas in the Wildwood Court common area. The total
cost of $1,988 does include killing off of the existing goose grass,
however, it is now too late in the season to accomplish and the work
will have to be done in the spring.
Board Motion: Marg Hough motioned to accept the Gregg Moore proposal
for Wildwood Court common area improvements, as presented, in the
total amount of $1,988, Terri Kolman seconded. The motion was passed
by unanimous voice vote.
Management presented a Schwarz Nursery proposal for
application of an anti-dessicant to the newly planted pines and those
planted last year, in the amount of $620.
Board Motion: Les Lavin motioned to accept the Schwarz Nursery proposal
for cloud cover (anti-dessicant) application to approximately 155
trees, as presented, in the amount of $620, PatCoughlin-Schillo
seconded. The motion was passed by unanimous voice vote.
Management noted
that there were no new sales in September for the College Green
apartment-condo conversion.
Management reported
that there were no new sales in September in the Torrey Pines
conversion; there has been no activity here for over a year.
Management provided
a list of September 2009 newcomers. Board Directors are encouraged to
call on newcomers in their respective areas.
Finance Committee
The revised proposed 2010 Budget will be published in the
October newsletter.
Maintenance Committee
Les Lavin
reiterated that tree planting was completed by September 24th
and the trees are all doing well. Les reported that he had received
several calls about the proposal for hydrangeas at the Gazebo, from
individuals who believe this type of plant will require too much
water. Gregg Moore has assured Management that this plant will be
hardy, once it takes root. In the meantime, Board members are
encouraged to research before spring, alternative hardy plants that
survive full sun.
Communications Committee
No report.
Parks
Committee
Peter Bakas gave a synopsis of the September Park District
Board meeting that he attended. Peter noted that the Lisle Park
District costs for the year are coming in under budget due to cost
containment efforts and efficiencies and that LPD appears to be in
better shape than many of its peer districts. Roxanne Nagel will
attend the October Park District Board meeting. PatCoughlin-Schillo
reviewed the completed park evaluation forms with Aaron Cerutti at the
Park District. Aaron commented that his team completes an assessment
of all of their parks twice a month, removes garbage every Monday,
repairs or replaces all tables every winter, and noted that not all
trash receptacles are fitted with lids. Aaron stated that the Park
District is aware of all of the issues formalized by GTIA Board
members and will attempt to make all of the necessary corrections in
2010.
Nominating Committee
In Rob Getz’
absence, Joe Broda stated that elections will take place at the
November board meeting.
Old Business - New Business
Management will
assess what holiday decorations are still working, and then purchase
replacements for those that are not working.
Suggestion was made
that Management contact a Green Trails resident about their bushes
growing over the path south of the fire station.
Board Member Area Reports
None.
Executive Session
None.
Adjournment
Board Motion:
There being no further business, Marg Hough motioned to
adjourn the meeting, Terri Kolman seconded. The motion was passed by
a unanimous voice vote; the meeting was adjourned at 8:20 p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
Signature on File
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