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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday November 12, 2002
Meeting was called to order by President Peter Bakas at 7:30 p.m.
Board members present: Peter Bakas, Diana Cygan, Dean Degl’Innocenti,
Joan Dudas, Tom Hamilton, Gerry Jackson, Bernice Krippner, Betty Long,
Joe Masek, Tom Maslanka, Dawn Soukup. Board members excused: Tim
Dudas, Linda Gilbert, Marge Hough, Leslie Lavin. Paula Gleason was
Recording Secretary. A quorum was present.
Open
Forum
Eight individuals were in attendance. A non-resident presented her
viewpoint about articles in the most recent Pathfinder.
Minutes
of the Prior Meeting
Minutes of the prior meeting were reviewed.
Board Motion: Diana Cygan moved to approve the minutes of the October
meeting, Bernice Krippner seconded. The motion was passed by
unanimous voice vote.
Treasurer's
Report
Joe Masek reviewed the Balance Sheet and the Income and Expense
Statement.
Board Motion: Betty Long moved to accept the check register
expenditures of $8,215.85 for November, Gerry Jackson seconded. The
motion was passed by unanimous voice vote.
President's Report
Peter Bakas presented an overview of the past year’s Board activities
and accomplishments. Peter described the Board’s the mandate as being
to maintain, repair and replace the common areas while keeping the
Association on solid financial ground. The Board was successful in
2002 in fulfilling its mandate. The biggest costs for the Association
were for grass cutting, weed control and fertilization ($130,000); and
for path maintenance and replacement ($140,000). In keeping with the
systematic program of trail replacement started in 1995, over one
million dollars has been spent to date. 52,000 linear feet out of
78,000 of pathway trails have been replaced, comprising two-thirds of
the overall system.
Other highlights include enhancement to the GTIA website to include
the historical aerial photographs of the area; participation in the
Birdhouses of Lisle program; correspondence with the County
communicating the Board’s support of the Village of Lisle position on
the proposed College Road widening; planting of another 175 seedlings
in the grove which when of reasonable size will be made available to
residents for planting in appropriate common areas; and, providing
information to the residents regarding 2002 referendums.
Looking forward, the Board approved a $10 assessment increase from
$140 to $150 needed to support increasing expenses of the maintenance
of the common areas. Even after the increase, the Board will still be
drawing down approximately $30,000 from reserve funds to meet
operating expenses in 2003. Lastly, Peter thanked all Board members
for giving freely of their time and for their efforts in making Green
Trails a very desirable place to live. A special thank you to
retiring Board members Dean Degl’Innocenti, Tom Hamilton and Bernice
Krippner was extended. Peter also expressed the Board’s appreciation
to Management for a job well done.
Election Results
Joan Dudas reported the following area election results, leaving two
open positions to be filled by appointment next meeting:
C - Marge Hough
D - Joan Dudas
K - Jeff Kurasky
M - Lloyd Hendrickson
A - Tom Maslanka
L - Janice Miklaus
H
C
Management
Report
Telephone log line items were discussed and reviewed. Ron Burnett, who
has been servicing the light poles, called to request that the
Association purchase several fixtures to have on hand for replacement
use. Management will obtain a proposal prior to the next Board
meeting.
Management researched the Falduto turf maintenance contract as
requested, specifically as to assignability of the contract, and its
termination provisions. The contract is generally terminable at will.
Board Motion: Tom Maslanka moved to accept the Falduto six-year
proposal calling for the same rate for 2004 and 2005 as for 2003,
namely $91,349; and for 2006 and 2007 at $94,089 (3% increase) and for
2008 and 2009 at $95,971 (2% increase); Joan Dudas seconded. The
motion was passed by unanimous roll call vote.
Management also presented a three-year proposal from Greg Moore for
landscaping services from April thru October with a 3% increase in
2004 from $1,026 to $1,056 per month, a 3% increase in 2005 and no
increase in 2006. Cost for annuals in 2004 will be the same as for
2003, or $1296, and for 2005 and 2006, a 2% increase in each year.
Board Motion: Tom Maslanka moved to accept the Greg Moore three-year
proposal as submitted, seconded. The motion was passed by unanimous
voice vote.
Orientation for the new directors will take place on Monday, November
25 at 7:00 PM at the home of management.
Finance Committee
Joe Masek noted that several CDs are maturing in November and
requested input from Board members as to rollover. General consensus
was that management research the best interest rate for a 12 to 18
month CD.
Maintenance Committee
In Les Lavin’s absence, Joe Broda requested volunteers to assist with
putting up the holiday decorations on Saturday, November 23rd at 9:00
AM, weather permitting.
Communications Committee
Peter commented that he had received a call from a resident about the
objectivity of last month’s newsletter, and he thought it appropriate
that the Communications Committee have at least two board members
review the articles for editorial comment, prior to publication in the
Pathfinder. Dawn Soukup (and Marge Hough later added) volunteered to
help Joan Dudas monitor all articles submitted.
Parks Committee
Neither Bernice Krippner nor Linda Gilbert was able to attend the
recent Park District Board meeting; Gerry Jackson gave a brief
synopsis of the Park District Board meeting noting that the Sea Lion
Aquatic Park Referendum has passed.
Old
Business/New Business
Question was raised about the use of the GTIA logo on a Green Trails
Babysitting Co-op pamphlet.
Discussion was initiated concerning the necessity of another mowing to
eliminate leaf accumulation. The general consensus was not to
schedule another mowing at this time.
Board members were reminded that the December meeting is at the Lisle
Library, which closes at 9:00 PM.
Dawn Soukup requested to be excused from the December and January
meetings.
Adjournment
Board Motion: There being no further business, Tom Hamilton moved to
adjourn the meeting, Diana Cygan seconded. The motion was passed by
unanimous voice vote.
The meeting was adjourned at 9:00 p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
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