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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday November 11, 2003
President, Peter Bakas, called the meeting to order at 7:35 PM. Board
members present: Peter Bakas, Diana Cygan, Joan Dudas, Tim Dudas,
Linda Gilbert, Lloyd Hendrickson, Marge Hough, Gerry Jackson, Betty
Long, Joe Masek, Tom Maslanka, Jonni Miklos-Finch, Jeff Quasney.
Board members excused: Les Lavin, Dawn Soukup. Management: Joe and
Joanne Broda. Paula Gleason was Recording Secretary. A quorum was
present.
Open
Forum
None
Minutes
of the Prior Meeting:
Minutes of the prior meeting were reviewed. Several
deletions were suggested.
Board Motion: Betty Long moved to delete the third paragraph under
Management Report, Linda Gilbert seconded. The motion was passed by
unanimous voice vote.
Board Motion: Joan Dudas moved to delete the word, homeowners, from
the last paragraph under Old Business-New Business, Betty Long
seconded. The motion was passed by unanimous voice vote.
Board Motion: Betty Long moved to approve the minutes of the October
meeting as amended, Gerry Jackson seconded. The motion was passed by
unanimous voice vote.
Treasurer's
Report
Joe Masek reviewed the Balance Sheet and Income and Expense
Statement.
Board Motion: Diana Cygan moved to accept the check register
expenditures of $16,142.76 for November, Linda Gilbert seconded. The
motion was passed by unanimous voice vote.
President's Report
Peter Bakas spoke of the past year’s GTIA accomplishments and upcoming
challenges. The Board has continued with the repair and replacement
of the trail system finishing 5,700 linear feet this year, as compared
to 4,800 linear feet last year. Over the last 9 years, 57,000 linear
feet out of the total 78,000 linear feet in GTIA trails have been
replaced. The plan is to replace the balance of trails by the year
2007, ahead of schedule. The Board has budgeted for 5,800 linear
feet of trail replacement in 2004. Also, as in prior years, about a
third of the overall system was repaired with seal coat and crack
fill. The costs for trail replacement and repair have been averaging
around $150,000 to $160,000 a year.
The Board also expended another $100,000 for grass cutting and
fertilization of the grassy common areas. The combined trail
maintenance and turf maintenance costs add up to between $250,000 to
$260,000 annually, representing two-thirds of GTIA costs. The
Association in 2004 will utilize about $30,000 from its reserves to
meet its budgeted expenditures in 2004, leaving a projected end of
year 2004 reserve balance of $280,000.
An item that will require additional Association resources is tree
trimming and removal where needed. Peter suggested that the Board
embark on a systematic program similar to the trail replacement
schedule to trim trees throughout the entire subdivision.
A new and potentially cost saving idea will be tried next year and
that is to grind down the trails a couple inches and replace the 1-1/2
to 2 inches or so, as opposed to ripping out the entire trail which is
more expensive.
Peter commended management for another successful year.
He further expressed thanks to two retiring Board members: Dawn Soukup
and Joe Masek. A special certificate was presented to Joe along with
a gift certificate in appreciation for over ten years of outstanding
service, serving as the Association’s Treasurer, the exciting finance
committee reports and giving freely of his time from putting up
holiday decorations to plantings at the nursery. Joe in turn thanked
the Board and expressed his appreciation for the opportunity to serve
as Treasurer and wished the Board good luck.
Peter in addition extended thanks to the Board for another successful
year, for volunteering their time, and for advancing the
attractiveness of Green Trails.
Maintenance Committee
In Les Lavin’s absence, nothing new to report.
Finance Committee
Joe Masek presented and requested approval of the proposed 2004
budget.
Board Motion: Jonni Miklos-Finch moved to approve the proposed 2004
budget as presented, Tim Dudas seconded. The motion was passed by a
unanimous voice vote.
Election Results
Marge Hough reported on the following area election results, leaving
three open positions to be filled by appointment next meeting:
F - No Ballot
G - Linda Gilbert
H - No Ballot
I - Gerry Jackson
J - Wendy Elwood
O - No Ballot
Management
Report
Telephone log line items were discussed and reviewed.
Management inspected several low spots in the HF2020-23 trail
extension. There was minor evidence of water pooling that should be
resolved after leaf accumulation is removed and the grass dries.
Thirty-three sets of holiday lights, 200 bulbs each, were purchased in
the amount of $116. It was agreed that Board volunteers would put up
the decorations on Friday, November 28th, weather permitting, or
Saturday, November 29th if necessary.
Management requested approval to have Falduto complete one more cycle
of lawn maintenance this month since the recent warm spell has kept
the grass growing.
Board Motion: Diana Cygan motioned to authorize one more cycle of lawn
maintenance by Falduto this month, Tom Maslanka seconded. The motion
was passed by a 12 to 1 voice vote.
Management will host an orientation for new Board members, 7:00 PM,
Monday, November 24.
Burnett Electric advised that their hourly rate has been reduced.
There was a discussion about the possibility of Board members
obtaining additional quotes from alternative vendors from time to time
for comparative analysis.
Communications Committee
Marge Hough reported continued progress on the website. Discussion
ensued on the feasibility of including the newsletter on the website.
General consensus was negative to this concept. Typographical errors
were noted in the recent Pathfinder; content will be reviewed more
meticulously going forward.
Parks Committee
Linda Gilbert requested Gerry Jackson to provide a synopsis of the
Park District Board meeting. Gerry also noted that the GTIA
inspection forms had been submitted to the Park District.
Old
Business/New Business
Peter
Bakas requested that Board members consider Diana Cygan, Tim Dudas and
Vern Goering for the three open positions on the Board.
Adjournment
Board Motion: There being no further business, Lloyd Hendrickson moved
to adjourn the meeting, Gerry Jackson seconded. Motion was passed by
unanimous voice vote. The meeting was adjourned at 8:35 p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
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