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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday November 9, 2004
President, Peter Bakas, called the meeting to order at 7:35 PM. Board
members present: Peter Bakas, Joan Dudas, Tim Dudas, Wendy Elwood,
Marge Hough, Gerry Jackson, Les Lavin, Betty Long, Tom Maslanka, Jonni
Miklos-Finch, Marty Volpe. Board members excused: Diana Cygan, Linda
Gilbert. Management: Joe and Joanne Broda. Paula Gleason was Recording
Secretary. A quorum was present.
Open
Forum
Two residents in attendance from Highpoint thanked the Board for
the beautiful trails that they utilize often. Board write-in
candidate, David Derbyshire, and Board volunteer candidate, Rob Getz
were also in attendance.
Minutes
of the Prior Meeting:
Minutes of the prior meeting were reviewed.
Board Motion: Jonni Miklos-Finch moved to approve the minutes of the
October meeting, Marty Volpe seconded. The motion was passed by
unanimous voice vote.
Treasurer's
Report
Joan Dudas reviewed the Balance Sheet and Income and Expense
Statement.
Board Motion: Gerry Jackson motioned to accept the check register
expenditures of $16,057.78 for November, Tim Dudas seconded. The
motion was passed by unanimous voice vote.
President's Report
Peter Bakas reported that the assessments collected in 2004 totaled
almost $343,000 compared to around $340,000 collected for 2003.
Outstanding past due assessments including administrative fees
currently stand at approximately $5,000. The replacement fund balance
is $353,000 of which $40,000 to $45,000 will be drawn down for the
current year, leaving a balance at the end of 2004 of approximately
$310,000. Based on the 2005 budget, the draw down in the replacement
fund will be around $37,000, leaving a projected balance at the end of
2005 of around $273,000. The assessment for 2005 will remain at $150
per household, the same for 3 years running.
The two biggest 2004 expenditures for the Association were $160,000
for trail maintenance and replacement, or 40% of the overall spending
and grass mowing at $100,000, or 25% of the overall spending. The
Association owns approximately 15 miles of blacktop trails and one
mile of concrete. In 1994, a 15-year program was initiated to replace
all of the trails at a rate of approximately one mile replaced per
year. The replacement to date is ahead of schedule and all of the
trails will be replaced sooner than 2009. The grass-mowing schedule
calls for 22 cuttings during the year, plus or minus one or two
cuttings as weather dictates plus complete fertilization in the spring
and spot fertilization in the fall.
The tree maintenance and trimming costs are increasing for the
Association, as Green Trails becomes a more mature community. The
20005 budget calls for a 20% increase over 2004 expenditures for this
item. In 2004, the Association transplanted over 25 evergreens from
the Association nursery to College Road. The goal next year is to
transplant a similar amount of trees. We are happy to report, that
most of the transplanted trees survived.
There are five major accent areas in Green Trails and three of those
have to-date been improved with new plants, trimming and the like.
The plan is to improve the remaining two sites on Abbeywood/Naperville
Road and the Benedictine Parkway sign over the next two years.
Peter complimented the Board on another successful year. Green Trails
continues to shine and to be a very desirable community. Peter also
thanked JRM Properties for their exceptional commitment to Green
Trails and for a job well done. Peter offered a special individual
thank you to Jonni Miklos-Finch, Jeff Quasney, Tim Dudas and Diana
Cygan for their efforts while serving on the Board of Directors.
Maintenance
Committee
Les Lavin reported that it has been a good year. Highlights included
the completion of the Naper sign planting area. While the trail work
expenditures for the year were more than budgeted based on a logical
extension of some of the planned trail work, the grind and overlay
project which we commenced for the 1st time in 2004 has the potential
for reducing costs. The Board also added another 200 seedlings in the
Spring to the Association nursery and resolved several issues over the
trail replacement and trail extension. Les thanked management for
their tremendous assistance on the maintenance projects.
Finance
Committee
Joan Dudas reported that among the highlights for the year was the
additional investment of funds into Lisle Savings Bank with higher rates of
return. Joan requested approval of the 2005 proposed budget.
Board Motion: Betty Long moved to approve and accept the proposed 2005
budget, Tom Maslanka seconded. The motion was passed by a unanimous voice
vote.
Election Results
Marge Hough reported the following election results by area:
Three Year Term Two Year Term
One Year Term
A - Tom Maslanka F - David Derbyshhire
H - Marty Volpe
B - Betty Long O - No Candidate
K - Open
E - Les Lavin
M - Gail Robinson
L - No Candidate
N - Peter Bakas
Management Report
Telephone log line items were discussed and reviewed.
Management presented correspondence and a brochure from the accounting
firm of Stein, Larmon, Talwar, Bailey and Company. Joan Dudas
reported positive responses to her inquiries of the two references
submitted by Mr. Stein. Prior to any further action, Joan Dudas will
clarify several pertinent questions posed by the accounting firm.
The invoice for grind/overlay work was $8,924.32; from which the cost
of a light pole was deducted in the amount of $588, so that the final
invoice paid to L&N for the project was $8,336.32.
Management noted that the stockpile of light poles is depleted and
requested authorization to purchase additional poles to keep in
stock.
Board Motion: Joan Dudas motioned to purchase six light poles at a
cost of $588 each, Les Lavin seconded. The motion was passed by a
unanimous voice vote.
Management has purchased 10 new bows and 33 sets of holiday lights to
decorate the signs. Volunteers are needed to do the decorating.
Volunteers will meet at the Kona Coffee Shop at 9:00 AM.on Friday
after Thanksgiving, weather permitting.
A planting application was presented from TL0021 requesting permission
to plant three scarlet oak trees in the common area. The application
was not approved as presented, however, the request would be approved
if the homeowners agree to amend their request and plant only one
scarlet oak, 12 feet from the trail.
Orientation for new directors will take place on Monday, November 22nd
at 7:00 PM in the home of management.
Management distributed a list of October newcomers, categorized by
area. Directors should add comments in their area reports as to the
new residents they have contacted.
Communications
Committee
No report.
Parks
Committee
No report.
Old Business - New Business
Peter Bakas requested the Nominating Committee prepare a report of
eligible candidates for the Board to consider for appointment to areas
K, L and O. Rob Getz, in attendance, lives in area K and submitted a
resume for consideration, as he would like to volunteer to fill the
remaining one-year term in that area.
Board Member Area Reports
No
report.
Adjournment
Board Motion: There being no further business, Marge Hough motioned to
adjourn the meeting, Gerry Jackson seconded. The motion was passed by
a unanimous voice vote; the meeting was adjourned at 8:30 p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
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