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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday November 13, 2007
President, Peter Bakas, called the meeting to order at 7:55 PM at
Kennedy Jr. High School. Board members present: Peter Bakas, Pat
Coughlin-Schillo, Marg Hough, Gerry Jackson, Terri Kolman, Julie
LaFond, Betty Long, Tom Maslanka. Board members excused: John
Charicki, Joan Dudas, Rob Getz, Linda Gilbert, Les Lavin, Gail
Robinson. Board member absent: Rodd Elges. Management: Joanne Broda.
Paula Gleason was Recording Secretary. A quorum was present.
Open
Forum
None.
Minutes
of the Prior Meeting:
Minutes of the prior meeting were reviewed.
Board Motion: Gerry Jackson motioned to approve the minutes of the
October meeting, Julie LaFond seconded. The motion passed by
unanimous voice vote.
Treasurer's
Report
In John Charicki’s absence, the Board reviewed the written October
Balance Sheet and Income and Expense Statement.
Board Motion: Betty Long motioned to accept the revised check register
expenditures of $28,818.54 for November, Terri Kolman seconded. The
motion passed by unanimous voice vote.
President's Report
Peter reported on another successful year for the GTIA Board.
Assessment Status. Assessments collected for the year are 99%
of the budgeted amount. The assessment for 2008 will stay at $170,
the same as 2007. The replacement fund balance at the end of 2007 is
expected to be approximately $320,000.
Maintenance Status. The board added 3 grass cuttings more than
scheduled for a total of 25 for the year. Fertilizations and weed
control were done both in the spring and fall. In addition, more
funds were spent on tree maintenance than in any of the recent years.
Also, 55 evergreens were transplanted from the GTIA grove to College
Road.
Trail Status. Peter was happy to report that the last of GTIA
paths were replaced under the 15 year plan embarked upon in 1994. In
addition to the replacement work, 1/3rd of the paths were seal coated
and crack filled to prolong their longevity. As a result of the early
completion of the 15 year plan, no path replacement work is
anticipated for 2008.
2008 To Do’s. Peter expressed his gratification for the
improved content in the newsletter and encouraged the Communications
Committee to continue with this progress. Peter also challenged the
Committee for a strategy to get the Board minutes in the newsletter on
a more current basis, instead of waiting for the following month’s
meeting to approve and then publish.
Peter further suggested that at least $5,000 of the 2008 tree
maintenance budget be applied to purchase full size replacement
evergreen trees for College Road. Also, since there is no path
replacement work scheduled in 2008, this would be an ideal opportunity
to do more trimming of the maturing trees in the subdivision common
areas.
Appreciation. In conclusion, Peter thanked the Board for its
work in keeping Green Trails a premier place to live, thanked
management for its great work and thanked outgoing Board member Tom
Maslanka for his contributions.
Election Results
Marge Hough announced the winning candidates for GTIA Directors:
Area A – Rob Getz, Area B – no candidate, Area E – Les Lavin, Area F –
no candidate, Area L – Rodd Elges, Area N – Peter Bakas, Area O – no
candidate
Management Report
Telephone log line items were reviewed.
Management stated that there have been no new sales during October of
College Green apartment-condo conversions.
Management reported that there have been a total of 9 Torrey Pines
conversions, with 15 left to be converted.
As requested, management submitted a Greg Moore quote for mulching of
the roadway trees that have surfacing roots. For the same 40-tree
common area on Green Trails across from the church as quoted by Steve
Piper’s Tree Service, Greg Moore’s proposal for the double process
mulch would be $800; the triple process would be $650. Greg Moore’s
triple mulch grade is the same he uses for our planting beds.
Management has purchased lights to decorate the five entrance signs.
Volunteers will meet at 9 AM on Friday after Thanksgiving (or
Saturday, rain day) at Kona Coffee Shop to put up lights and bows.
Management reported receipt of a foreclosure sale notice on one of our
delinquent accounts. The matter was put on hold until further notice
of how the property will be deeded.
Management distributed a list of October 2007 newcomers. Board
Directors are encouraged to call on newcomers in their respective
areas.
Finance Committee
The 2008 budget was presented for final approval.
Board Motion: Gerry Jackson motioned to approve the 2008 budget as
submitted, Terri Kolman seconded. The motion passed by unanimous
voice vote.
Maintenance Committee
Betty Long reported the transplanted trees would require another
watering next week. Betty suggested that for next year, GTIA should
find someone with a water tank to water the trees.
Betty stated that she has completed an inventory of approximately 266
trees, 62 of which are 30” or taller; most are Colorado Spruce; there
are 431 evergreens up and down College Road, and there are 62 empty
spots.
Communications Committee
Marg Hough again stated that she has received many compliments
regarding the revised Pathfinder content.
Parks
Committee
Gail Robinson submitted a written synopsis of the most recent Park
District meeting that she attended. Robb Elges is unable to attend
this month’s Park District meeting; Tom Maslanka will attend the next
month’s Park District meeting.
Nominating Committee
No Report.
Old Business - New Business
None.
Board Member Area Reports
Area H – Pat Coughlin-Schillo reported tree limbs about to break from
a tree near the pond on Abbeywood.
Adjournment
Board Motion: There being no further business, Julie LaFond motioned
to adjourn the meeting, Tom Maslanka seconded. The motion was passed
by a unanimous voice vote, the meeting was adjourned at 8:25 p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
Signature on File
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