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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday Nov. 10, 2009
President, Peter Bakas called the meeting to order at 7:35 PM at
Kenney Jr. High School. Board members present: Peter Bakas, Marisa
DeAngelis, Rodd Elges, Don Helgeson, Marg Hough, Gerry Jackson, Terri
Kolman, Julie LaFond, Christy McGovern, Roxanne Nagel, Michael Olson.
Board members excused: Pat Coughlin-Schillo, Linda Gilbert, Les Lavin.
Board member absent: Rob Getz. Management: Joanne Broda. Paula
Gleason was Recording Secretary. A quorum was present.
Open
Forum
None; four Green Trails residents (Ann and Lou Beccavin, Betty
Long and MaryJean Moen), were in attendance to observe.
Minutes
of the Prior Meeting:
Minutes of the
October meeting were reviewed.
Board Motion: Marg
Hough moved to approve the October minutes, Don Helgeson seconded.
The motion was passed by an affirmative voice vote of ten, with one
abstention.
Treasurer's
Report
Don Helgeson reviewed the October Balance Sheet and Income and Expense
Statement.
Board Motion: Julie LaFond motioned to accept the revised
check register expenditures of $23,622.21 for November, Terri Kolman
seconded. Motion was passed by unanimous voice vote.
President's Report on State of Green Trails
Peter Bakas presented his 2009 report on the state of Green Trails:
Finance: Assessments collected for the year of $385,261 represent a
collection rate of over 99% of assessments due ($388,416). This is
slightly better than last year at this time. The total uncollected at
the end of the year including past dues for prior years is $9,516
which is up approximately $100 from last year’s past due balance.
For 2009, there was no assessment increase and the rate remained at
$170 per year and no increase is scheduled for 2010. The assessment
over the last 12 years has only increased from $130 in 1997 to the
current $170, so the Board has been very prudent with its expenses and
minimizing the impact on our homeowners.
The replacement fund at the beginning of the year stood at
approximately $438,000 and will increase by approximately $60,000
during the year. The 2010 budget anticipates a net draw-down of about
$15,000 from the replacement fund.
Maintenance: Grass mowing and trail upkeep continue to be the
Association’s biggest expenditures, totaling more than $220,000 in
annual outlays. More money continues to be spent on tree maintenance
and trimming as the Green Trails area further matures. This year
alone, more than $33,000 was spent on these items. Also, additional
spending is going towards light pole replacement as again the poles
are aging.
Peter noted that in his 2008 President’s address, more progress had
been made that year in replacing the dying Scotch pines on College
Road than any other year. Well, that accomplishment was eclipsed in
2009 as transplanted from the Green Trails grove to the area in 2009
were 50 evergreens, each exceeding 4 foot in height. In addition, 25
larger spruce trees were purchased, each exceeding 6 ft in length and
also added to the common area, 5 Diablo Ninebark shrubs. Next year,
the aggressive program along College Road will continue by
transplanting more pine trees from the grove and purchasing additional
large trees. Peter expressed a large thank you to Les Lavin and
former Board member, Betty Long, who continue to direct these
efforts. The gaps are filling in and College Road is looking much
nicer.
As the 1994 trail replacement program completed in 2007 continues to
show good results, no major replacement of trails was done in 2009
except for an area totaling 1,442 ft that received a two inch overlay
coat of asphalt and the replacement of one section of asphalt (811 ft)
with concrete. As in prior years and consistent with the trail upkeep
plan, one third of the rail system was seal coated and crack filled as
needed. This program extends the life of our trails. The expectation
for trail work in 2010 is similar to 2009.
Accent Areas: Work in the accent areas this year focused on replacing
some of the aging plant material. The 5 accent area signs were not
painted this year as this work is done every other year; all 43
islands within Green Trails were trimmed and cleaned.
Challenges Ahead: Continue the replacement of pines and other
landscaping along College Road. The Board was most aggressive this
year in replacing the trees in this area and should continue the
accelerated schedule.
Since the path system does not require any major work, more resources
will be channeled to the increasing needs in tree trimming and light
pole replacement.
And the Board will need to continue to be vigilant with its finances,
especially in these uncertain times as it balances ever increasing
costs for operations, the need to have adequate reserves in capital,
and the desire to keep assessments as low as possible for GTIA
homeowners.
In closing, Peter thanked all Board members for their dedication to
and stewardship of GT assets. Green Trails continues to be a most
desirable place to live, in part because of the efforts of the Board.
Peter also thanked JRM Properties for a job well done in its role as
the Property Manager, and to all out-going Board members.
Following Peter’s remarks, former Board member, Betty Long, noted that
221 trees have been replaced along College Road on a cumulative basis
through 2009, which represents 40% replacement of the total number of
491 trees there.
Election Results
Marg Hough reported the following election
results:
Area F – Christy McGovern Area J
– Lou Beccavin
Area G – Eric Koch
Area M – No Candidate
Area I – Roger Sassen Area
N – No Candidate
On behalf of the Board, Peter Bakas extended congratulations to the
newly elected Board members.
Management Report
Telephone log
line items were reviewed.
Management noted receipt of two partial payments and one payment in
full for delinquent assessments.
Orientation for new Board members will be scheduled shortly.
Invoices for the 2010 assessment will be mailed on 11/25/09 and should
be delivered to all houses the day after Thanksgiving.
Management has purchased replacement holiday lights and bows to
decorate the accent area signs.
Management noted that there was one new sale in October for the
College Green apartment-condo conversion.
Management reported that there were no new sales in October in the
Torrey Pines conversion; with 24 units in the building, 12 remain to
be converted.
Management provided a list of October 2009 newcomers. Board Directors
are encouraged to call on newcomers in their respective areas.
Finance Committee
Don Helgeson presented the proposed 2010 Budget for final approval.
Resident attendee, Betty Long, queried why the Board is planning to
draw down some of the reserves this year and also what banks are being
utilized for deposits in addition to Lisle Savings.
Board Motion: Don Helgeson motioned to approve the proposed 2010
budget as presented, Terri Kolman seconded. Motion was passed by
unanimous voice vote.
Maintenance Committee
In Les Lavin’s absence, Joe Broda requested Board members to
volunteer to meet on Friday after Thanksgiving, at 9:00 AM, in the St.
Margaret Mary Church parking lot to pick up holiday decorations and
put them up in the Green Trails accent areas. The rain date will be
Saturday, November 28th.
Communications Committee
No report.
Parks
Committee
Michael Olsen gave a synopsis of the most recent Park District Board
meeting that he attended. Roxanne Nagel will attend the December
Park District Board meeting. PatCoughlin-Schillo will present a new
request at the next Board meeting for Board members to sign up as
volunteers to attend 2010 Park District board meetings.
Nominating Committee
No report.
Old Business - New Business
Terri Kolman noted that November is Lung Cancer Awareness Month.
Board Member Area Reports
None.
Executive Session
Board Motion: Julie LaFond motioned to adjourn to Executive
Session, Terri Kolman seconded. The motion was passed by a unanimous
voice vote at 8:30 p.m.
Board Motion: Don Helgeson motioned to adjourn the Executive
Session, Rodd Elges seconded. The motion was passed by a unanimous
voice vote at 8:39 p.m.
Adjournment
Board Motion:
There being no further business, Gerry Jackson motioned to adjourn the
meeting, Marisa DeAngelis seconded. The motion was passed by
unanimous voice vote; the meeting was adjourned at 8:40 p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
Signature on File
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