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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday December 10, 2002
Vice President Joan Dudas called meeting to order at 7:35 p.m. Board
members present: Peter Bakas (7:38), Joan Dudas, Tim Dudas, Linda
Gilbert, Marge Hough, Gerry Jackson, Leslie Lavin, Betty Long, Tom
Maslanka. Board member excused: Dawn Soukup. Paula Gleason was
Recording Secretary. A quorum was present.
Open
Forum
A resident from the Oaks and several residents from Area A were in
attendance.
Minutes
of the Prior Meeting
Minutes of the prior meeting were reviewed. It was noted the comments
and Board Motion under the Finance Committee were inadvertently
repeated from the October Minutes and should be replaced with the
November notes as follows: Joe Masek reviewed the proposed 2003
budget and recommended approval. Board Motion: Tom Hamilton moved to
accept and approve the proposed 2003 budget, Diana Cygan seconded.
The motion was passed by unanimous roll call vote. Also, under
Election Results, Area K Director was misspelled and should be Jeff
Quasney; Area L Director was misspelled and should be Jonni
Miklos-Finch. Open positions to be filled were listed as H and C and
should have been listed as H and O.
Board Motion: Gerry Jackson moved to approve the minutes of the
November meeting as amended, Joan Dudas seconded. The motion was
passed by unanimous voice vote.
Election of Officers/Appointment to Vacant Seats
Peter Bakas extended a warm welcome to the elected Board officers,
including those who have served this past year and new Board members,
Jonni Miklos-Finch, Lloyd Hendrickson, Tom Maslanka and Jeff Quasney.
Peter requested nominations for areas H and O. Joan Dudas moved to
accept the nomination of Joe Masek as Director for area O, Tim Dudas
seconded. Joe Masek was selected as the Area O Director by unanimous
voice vote. Betty Long moved to accept the nomination of Diana Cygan
as Director for area H, Les Lavin seconded. Diana Cygan was selected
as the Area H Director by unanimous voice vote.
Board Motion: Gerry Jackson moved to accept the nomination of Peter
Bakas for President, Tim Dudas seconded. Betty Long moved to accept
the nomination of Joan Dudas for Vice President, Tim Dudas seconded.
Joan Dudas moved to accept the nomination of Betty Long for Secretary,
Gerry Jackson seconded. Marge Hough moved to accept the nomination of
Joe Masek as Treasurer, Les Lavin seconded. All motions passed with
unanimous voice votes.
Treasurer's
Report
Management reviewed the Balance Sheet and Income and Expense
Statement.
Board Motion: Betty Long moved to accept the amended check register
expenditures of $8,593.23 for December, Tim Dudas seconded. The motion
was passed by unanimous voice vote.
Management
Report
Telephone log line items were discussed and reviewed.
Management noted approximately ten calls regarding poles out and/or
damaged. The Board requested management to update their August report
on incidents of vandalism from August through year-end.
Management researched costs for light pole fixtures to maintain two or
three in stock. The cost for each fixture, which includes the casing,
lamp, photo eye control and vandal guard is $216.
Board Motion: Tom Maslanka moved to request management purchase
three of these light pole fixtures from the January 2003 budget, Marge
Hough seconded. The motion was passed by unanimous voice vote.
The 2003 assessment bills were mailed on 11/28/02. The amount of
assessments billed is $342,570. There is also a past due amount on
prior years of $1,168. To date, payments for 2003 totaling $47,450
have been received from 318 owners.
Management received the trail relocation plan from Greg Sagen and
recommends the Maintenance Committee meet to discuss this proposed
trail relocation.
TruGreen ChemLawn submitted a proposal for spraying evergreens along
College to prevent saw fly infestation. The cost of $750 is the same
as last year, with a 5% savings if prepaid. Decision on this was
tabled until next month so Management can determine what is the
pre-pay date.
Committee member lists were submitted for updates. Committee chairmen
summarized their respective committee duties. The newly elected
Directors were requested to volunteer for at least two committees and
communicate that information to management prior to the next meeting.
Finance Committee
No report.
Maintenance Committee
Les Lavin thanked volunteers Peter Bakas, Joe Broda, Linda Gilbert and
Joe Masek for helping to put up the holiday decorations. The
Maintenance Committee will meet in January.
Communications Committee
Joan Dudas requested winter photographs for the website. Tom Maslanka
volunteered to assist Joan, Marge and Dawn in reviewing articles for
the Pathfinder.
Parks Committee
Linda Gilbert was not able to attend the meeting, Gerry Jackson gave a
synopsis of the Park District Board meeting.
Old
Business/New Business
Board members were invited to an after-meeting holiday get together at
a local restaurant.
Adjournment
Board members were invited to an after-meeting holiday get together at
a local restaurant.
The meeting was adjourned at 8:30 p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
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