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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday December 14, 2004
President, Peter Bakas, called the meeting to order at 7:30 PM. Board
members present: Peter Bakas, David Derbyshire, Joan Dudas, Rob Getz,
Marge Hough, Gerry Jackson, Les Lavin, Betty Long, , Gail Robinson,
Marty Volpe. Board members excused: Wendy Elwood, Tom Maslanka.
Board member absent: Linda Gilbert. Management: Joe and Joanne
Broda. Paula Gleason was Recording Secretary. A quorum was present.
Open
Forum
None
Election of Officers
New Board members David Derbyshire, Area F, Gail Robinson, Area M, and
Rob Getz, Area K were welcomed. On November 22nd, by a majority vote
of the Board, Rob Getz was approved to fill the open position for Area
K. Directors re-elected to their areas were also welcomed back: Tom
Maslanka, Area A; Betty Long, Area B; Les Lavin, Area E; Peter Bakas,
Area N and Marty Volpe, Area H.
Board Motion: Peter Bakas motioned to nominate Betty Long as Board
Secretary, Joan Dudas seconded; Marge Hough motioned to nominate Joan
Dudas as Board Treasurer, Gerry Jackson seconded; Gerry Jackson
motioned to nominate Les Lavin as Vice President, Marge Hough
seconded; Gerry Jackson motioned to nominate Peter Bakas as Board
President, Les Lavin seconded, all motions were passed by a unanimous
voice vote.
Minutes
of the Prior Meeting:
Minutes of the prior meeting were reviewed.
Board Motion: Marty Volpe moved to approve the minutes of the November
meeting, Rob Getz seconded. The motion was passed by unanimous voice
vote.
Treasurer's
Report
Joan Dudas reviewed the Balance Sheet and Income and Expense
Statement.
Board Motion: Betty Long motioned to accept the check register
expenditures of $7,344.38 for December, Gail Robinson seconded. The
motion was passed by unanimous voice vote.
There was a discussion about investing into short-term CD’s some of
the operating funds.
Board Motion: Betty Long moved to approve that the treasurer be
authorized to obtain a nine-month CD in the approximate amount of
$50,000 as long as the interest rate found exceeds the Lisle Savings
Wall Street checking rate currently being received, Les Lavin
seconded. The motion was passed by a unanimous voice vote.
Management Report
Telephone log line items were discussed and reviewed.
Management asked whether a decision could be made regarding the
accounting firm to prepare the 2004 tax return and audit. Joan Dudas
reported positive responses regarding references submitted by the
accounting firm of Stein, Larmon, Talwar, Bailey and Company and all
references were excellent.
Board Motion: Joan Dudas motioned to engage Stein, Larmon, Talwar,
Bailey and Company as the accountants to prepare the 2004 tax return
and audit, Marty Vole seconded. Following discussion, the motion was
passed by a unanimous voice vote.
Management presented a proposal from Steve Piper Tree Service for
quadrant trimming of common area trees, along with a map indicating
the quadrants, in the amount of $8,000.
Board Motion: Les Lavin motioned to approve the proposal from Steve
Piper as presented by management and to approve the areas as indicated
on the map, Dave Derbyshire seconded. The motion was passed by a
unanimous voice vote.
Management distributed a list of November newcomers, categorized by
area. Directors should add comments in their area reports as to the
new residents they have contacted.
Finance Committee
No report
Maintenance Committee
No report
Communications
Committee
No report.
Parks
Committee
No report.
Nominating Committee
Process was submitted for selection of candidates for open Areas K, L
& O. The committee had recommended that Rob Getz be approved to fill
the open position in Area K, and the Board had so approved. Resumes
and notes of conversations with the interested candidates for the two
remaining open positions were submitted to the Board for
consideration. Following a secret ballot, John Charicki was selected
to represent Area L and Tim Dudas was selected to represent Area O.
Management will contact the appointees and Betty Long will contact the
remaining individuals to encourage their participation in the various
GTIA committees. It was further noted that such participation is open
to all GTIA residents.
Old Business - New Business
Rob Getz initiated discussion about painting of the water tower.
Board Member Area Reports
No
report.
Adjournment
Board Motion: There being no further business, Gerry Jackson motioned
to adjourn the meeting, Marge Hough seconded. The motion was passed
by a unanimous voice vote; the meeting was adjourned at 8:50 p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
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