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GTIA
Board Minutes
Minutes
of the Green Trails Improvement Association
Board of Directors Meeting
Tuesday December 8, 2009
President, Peter Bakas called the meeting to order at 7:30 PM at
Kenney Jr. High School. Board members present: Peter Bakas, Lou
Beccavin, Pat Coughlin-Schillo, Marisa DeAngelis, Rodd Elges, Don
Helgeson, Marg Hough, Eric Koch, Julie LaFond, Les Lavin, Roxanne
Nagel (after today’s appointment), Michael Olson (after today’s
appointment), Roger Sassen. Board member excused: Christy McGovern.
Management: Joanne Broda. Paula Gleason was Recording Secretary. A
quorum was present.
Election of Officers
Congratulations were extended to new Directors: Lou Beccavin, Area J;
Eric Koch, Area G; and Roger Sassen, Area I. Director re-elected to
her area was welcomed back: Christy McGovern, Area F.
Board Motion: Marg Hough motioned to nominate Marisa DeAngelis as
Board Secretary, Eric Koch seconded; Julie LaFond motioned to nominate
Don Helgeson as Board Treasurer, Marisa DeAngelis seconded; Marg Hough
motioned to nominate Les Lavin as Vice President, Don Helgeson
seconded; Julie LaFond motioned to nominate Peter Bakas as Board
President, Rodd Elges seconded; all motions were passed by a unanimous
voice vote.
Board Motion: Rodd Elges motioned to re-appoint Roxanne Nagel to Area
M and Michael Olson to Area O, Marg Hough seconded. The motion was
passed by an affirmative voice vote of eleven, with two abstentions.
Directors re-appointed were welcomed back.
Peter Bakas noted that Board Director Rob Getz has resigned; Terri
Kolman will be asked to fulfill his remaining term in Area A.
Open
Forum
None.
Minutes
of the Prior Meeting:
Minutes of the
November meeting were reviewed.
Board Motion: Don
Helgeson moved to approve the November minutes, Pat Coughlin-Schillo
seconded. The motion was passed by a unanimous voice vote.
Treasurer's
Report
Don Helgeson reviewed the November Balance Sheet and Income and
Expense Statement.
Board Motion: Rodd Elges motioned to accept the check register
expenditures of $7,573.94 for December, Julie LaFond seconded. Motion
was passed by unanimous voice vote.
Management Report
Telephone log line items were reviewed.
Management noted receipt of one partial payment for delinquent
assessments.
Orientation for new Board members was held on November 27th.
Last month, Management presented to the Board and to the Maintenance
Committee, a GTIA homeowner’s letter containing concerns about a
potential hazard posed by a large tree across the trail from his
property in Woodglen. Management received input from the Maintenance
Committee after their inspection of subject tree; Management also
secured a written evaluation from a certified arborist with Steve
Piper and Sons Tree Service relative to this tree in Woodglen.
Consensus of opinions is that the tree is healthy and shows no signs
of deterioration. It is not the Board’s policy to take down healthy
trees.
Management distributed a committee membership list and a Board roster
for review and update.
Management has secured the training room at the Village of Lisle
police station for the June, July and August 2010 Board meetings.
Management reported that a bank foreclosed on one of our delinquent
accounts and subsequently sold the unit without notifying the
association. Management has not been able to collect the delinquent
amount due and the title company has completed all disbursements.
However, the new owner has agreed to pay a prorated assessment amount
of $73.12 from the date of sale (7/28/09-12/31/09); the remaining
amount outstanding is $116.88.
Board Motion: Don Helgeson motioned the approval to write-off $116.88
as uncollectible, Michael Olson seconded. Motion was passed by
unanimous voice vote.
Management noted that there were no new sales in November for the
College Green apartment-condo conversion; with 96 units in the
complex, 27 remain to be converted.
Management reported that there were no new sales in November in the
Torrey Pines conversion; with 24 units in the building, 12 remain to
be converted.
Management provided a list of November 2009 newcomers. Board
Directors are encouraged to call on newcomers in their respective
areas.
Finance Committee
No report.
Maintenance Committee
Les Lavin thanked volunteers Joe, Peter, Julie, Marisa, Eric and Don
for assisting in putting up holiday decorations in the Green Trails
accent areas.
Communications Committee
No report.
Parks
Committee
Pat Coughlin-Schillo distributed a sign-up sheet for Board members to
volunteer to attend 2010 Park District board meetings. Roxanne Nagel
gave a synopsis of the most recent Park District Board meeting that
she attended. Eric Koch will attend the December Park District Board
meeting.
Nominating Committee
No report.
Old Business - New Business
A flyer was distributed announcing a holiday sing-a-long being
organized for Tuesday, December 22nd at 7:30 pm at the old Village
Hall site at Burlington and Main. Everyone is invited and it is
suggested to bring a can or non-perishable food item to support the
Lisle Township Food Pantry.
The JULIE flags on Abbeywood represent an AT&T installation.
Board Member Area Reports
None.
Executive Session
Board Motion: Marg Hough motioned to adjourn to Executive
Session, Julie LaFond seconded. The motion was passed by a unanimous
voice vote at 8:15 p.m.
Board Motion: Julie LaFond motioned to adjourn the Executive
Session, Pat Coughlin-Schillo seconded. The motion was passed by a
unanimous voice vote at 8:17 p.m.
Adjournment
Board Motion:
There being no further business, Rodd Elges motioned to adjourn the
meeting, Don Helgeson seconded. The motion was passed by unanimous
voice vote; the meeting was adjourned at 8:18 p.m.
Respectfully
Submitted,
_____________________________
Paula
Gleason, Recording Secretary
Signature on File
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